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How to View All Microsoft Planner Plans in an Organization

Algirdas Jasaitis Oct 9, 2026 870 views

Question details

The user is looking for a way to centrally view every Microsoft Planner plan within a Microsoft 365 organization and wants to know if custom templates can be published centrally via API or an admin center.

How to View All Microsoft Planner Plans in an Organization

Product: Microsoft Planner
Device & OS: not provided
Scenario: An IT administrator or organization manager is attempting to audit all existing Planner plans and standardize new plan creation using custom organizational templates.
Observed behavior: Microsoft Planner does not have an admin center equivalent to the SharePoint Active Sites page to list all plans, nor does it currently support central publishing of custom templates to the 'Add Plan' menu.

Before you start

Verify that you have Microsoft 365 Global Administrator or Groups Administrator permissions, as Planner management relies heavily on the underlying Microsoft 365 Groups infrastructure.

Solution 1Recommended

Audit Planner Usage via Microsoft 365 Groups

While you cannot list individual Planner plans directly, you can review Microsoft 365 Groups, as every plan is tied to a specific group.

Since Microsoft has not yet released a dedicated Planner Admin Center, tracking plans requires looking at the Microsoft 365 Groups that host them. Keep in mind that a single group can contain multiple plans.

Access Microsoft 365 Admin Center

Navigate to Active Groups

In the left-hand navigation pane, click on 'Teams & groups' and select 'Active teams and groups'.

Review Group Activity

Examine the list of active groups. Groups with active collaboration are the ones hosting your organization's Planner plans. You can manage group memberships here to indirectly manage access to the attached plans.

Audit Planner Usage via Microsoft 365 Groups

PowerShell Alternative: Advanced administrators can use the Microsoft Graph API or PowerShell scripts targeting Microsoft 365 Groups to generate reports on group activity, which helps estimate Planner usage.

Solution 2

Workaround for Custom Planner Templates

Because central API publishing for custom templates is not supported, you must use a manual copying method to enforce standard plan structures.

Solution 3

Submit Feature Requests via Microsoft Feedback Portal

Since these administrative limitations are by design, officially submitting your requirements helps Microsoft prioritize future admin capabilities.

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Frequently Asked Questions

Will Microsoft ever release a Planner Admin Center?

Microsoft has not announced an official timeline for a dedicated Planner Admin Center. However, they actively monitor the Planner feedback portal, where users can upvote requests for administrative dashboards and governance features.

Is there an API available to create custom Planner templates?

No, currently there is no Microsoft Graph API endpoint that allows administrators to publish custom templates directly into the Planner 'Add Plan' interface. Users must manually copy existing plans as a structural template.

How can I backup Microsoft Planner plans for my organization?

Because there is no central admin center, backing up Planner data requires relying on third-party Microsoft 365 backup solutions that utilize the Graph API to extract tasks and plan details from all Microsoft 365 Groups in the tenant.

Can I prevent users from creating new Planner plans?

Yes, but because Planner is tied to Microsoft 365 Groups, you must restrict the ability to create Microsoft 365 Groups entirely. This is typically done via Azure AD / Microsoft Entra ID PowerShell, limiting group creation to a specific security group.

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