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How to Insert Calendar in Excel

July 31, 2023

Calendars are an important tool if you find yourself with many scheduled activities per day, especially if you want to organize them in a not tedious way to review. Given this, you must know the ways to insert calendar in excel, this being a program that is surely part of your routines.

If you haven't fully adapted to how it works yet, you can start with these simple tasks that don't always require online tools other than Excel. Take into account all the steps to follow and, for sure, you will get all the results you want when you insert calendar in excel.

How to insert calendar in excel with templates?

To develop this practice, you can use templates in the creation process, for which you must apply the following steps to insert calendar in excel:

1. Open excel in a new file and select the Calendar option located below the search bar.

2. Among the options displayed, choose the one that best suits your needs (academic, work, business, etc.).

3. Press Create, and you will have your calendar saved automatically. You can edit its appearance and change its name whenever you want and need it.

How to insert calendar in excel manually?

This option in the creation of your calendar can be a bit more complex than the previous one, but you have the opportunity to give a more personalized touch in the following way:

1. Enter excel, and in the second row, place the name of the days of the week, each one in a cell horizontally.

2. Place the days of the month according to the days that correspond, aligning all the names in the best possible way and size that you prefer.

3. Continue the same process with all the months horizontally or vertically, as you prefer, and then title the file with the corresponding year.

How to insert calendar in excel mac?

Different from the 2 previous options, this system is completely aimed at Mac devices since they have a different type of configuration in which you must work in the following way:

1. Select the month and calendar with the dates, clicking later on Today so that you can locate yourself on the date you are with ISO numbers.

2. Take the option to Insert a live calendar to be able to place it in the worksheet, having the calendar update in each change made.

3. Go to the settings and customize your entire calendar regarding appearance, reminders, and date expressions.

You have the opportunity to insert calendar in excel with three different modalities, so you can use the one you prefer and that suits your needs because, in reality, all of them will give you benefits. If you use the first option, everything will be simple, but you may not have as many customization tools.

Although the second option may be uncomfortable, it would be an excellent alternative to start learning about excel; and the third option is ideal for you if you have Mac computers at your disposal and want a practical calendar.

Tips for Effective Calendar Management

  • Set Clear Goals: Define your priorities and goals to ensure that your calendar reflects your most important tasks and commitments.

  • Color-Code and Categorize: Assign colors or categories to different types of activities (work, personal, appointments) for visual clarity and quick reference.

  • Prioritize and Block Time: Allocate dedicated time blocks for your most important tasks and activities, ensuring that you give them focused attention.

  • Regularly Review and Update: Take time to review and update your calendar regularly to ensure accuracy and accommodate any changes or new commitments.

  • Delegate and Outsource: If possible, delegate tasks or outsource certain activities to free up time in your schedule and reduce overwhelm.

  • Sync with Other Tools: Integrate your calendar with other productivity tools like task managers or project management systems for a seamless workflow.

  • Use Reminders and Notifications: Set up reminders and notifications for important events, deadlines, and tasks to stay on top of your schedule.

Best Alternative to Microsoft Excel - WPS Spreadsheet

WPS Spreadsheet is a free calendar-creation tool similar to Microsoft Excel. It offers a variety of pre-designed calendar templates that can be downloaded for free, allowing for a quick and easy start.

WPS Spreadsheet is compatible with Excel files, allowing for easy collaboration. Its user-friendly design makes calendar modification simple, with tools like formatting, formulae, and data validation at your fingertips.

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Top 3 Free Best Template

1. 2023 Winter Natural Cottage Calendar

Experience the winter vibes with this free downloadable calendar featuring a blue and winter-themed design. Compatible with Windows, MAC, and Android devices.

2. Red New Year Work

Stay organized in both your professional and personal life with this vibrant red calendar. Never miss an important date again. Free to view and download.

3. 2023 Green Hill Calendar

Get organized and personalize your schedule with this green-themed calendar. Stay on top of important dates and milestones. Take a look now.

How to Download Free Calendar Template.

Step 1 Vist WPS Template Store

Step 2 On the search box type calendar

Type calendar

Step 3 Choose the template calender that suit your need

Pick your calendar

Step 4 Click Download then the template will be downloaded and saved to your computer.

Click Download

Now you can open the downloaded template in WPS Office to start using it.

Open calendar


How do I make an Excel calendar update automatically?

There are different ways to make an Excel calendar update automatically:

SEQUENCE function: Use the formula =SEQUENCE(6,7,start-CHOOSE(WEEKDAY(start),0,1,2,3,4,5,6)) to generate a dynamic monthly calendar based on a start date in a cell.

Template: Download calendar templates from Excel (File > New) to find pre-designed layouts with themes. Choose a template, click Create, and customize as needed.

EOMONTH and TODAY functions: Employ formulas like =EOMONTH(TODAY(),-1)+1 to automatically get the first day of the current month.

Date shortcuts: Use Ctrl + ; and Ctrl + Shift + ; to insert the current date and time in a cell effortlessly.

How can I export a calendar to Excel?

Here are three ways and steps to export a calendar to Excel:

From Outlook:

Step 1 Open the calendar that you want to export in Outlook.

Step 2 Click on File > Open & Export > Import/Export.

Step 3 Select Export to a file and click Next.

Step 4 Select Comma Separated Values and click Next.

Step 5 Choose the calendar folder that you want to export and click Next. Browse to a location and a file name for the exported calendar and click Next.

Step 6 Click Finish to complete the process.

From Google Calendar:

Step 1 Open the calendar that you want to export in Google Calendar.

Step 2 Click on the Settings icon and select Settings. Click on Import & Export under Calendar settings.

Step 3 Under Export, click on Export or select the calendars that you want to export and click Export selected calendars.

Step 4 A ZIP file containing the calendars in ICS format will be downloaded to your computer. Extract the ZIP file and open the ICS files in Excel. You may need to change the file extension from .ics to .csv or .xls before opening them in Excel.

From iCalendar:

Step 1 Open the calendar that you want to export in iCalendar.

Step 2 Click on File > Export > Export or select the calendar that you want to export and click File > Export > Export Calendar.

Step 3 Choose a location and a file name for the exported calendar and click Export. The calendar will be saved as an ICS file on your computer.

Step 4 Open the ICS file in Excel. You may need to change the file extension from .ics to .csv or .xls before opening it in Excel.


In this article, you'll find a concise guide to creating calendars in Microsoft Excel, along with a strong emphasis on the benefits of using WPS Spreadsheet as an alternative. The step-by-step instructions cover both Windows and Mac platforms, including template usage and manual arrangement of days and months.

Additionally, you'll discover helpful tips for managing your calendar effectively. The article concludes by highlighting the top three free calendar templates and providing instructions for downloading them. By presenting WPS Office as a user-friendly and feature-rich option, this article aims to assist readers in quickly and seamlessly creating calendars in Excel.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.