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How to Update All Fields in Word Using WPS Office (In Easy Steps)

November 20, 2023
721 Views

Fields provide dynamic and updatable information, ensuring your document stays relevant. With WPS, the familiar interface and feature parity with MS Office make it a reliable choice for efficient and organized document management.

In this article, we will guide you step-by-step on how to update all fields in word using wps office, ensuring your files remain not only well-organized but also dynamically responsive to changes and updates.

How to Update All Fields in Word Using WPS Office

How to Update All Fields in Word Using WPS Office

How to Update All Fields in Word Using WPS Office on Windows

Let's explore the process of refreshing all fields in WPS Office Word with a few straightforward steps:

Step 1: Open WPS Office and then load the document in which you need to update the fields.

WPS Writer

WPS Writer

Step 2: In the top left corner of the screen, click on the Menu button and select "Options".

WPS Writer Options

WPS Writer Options

Step 3: In the sidebar, navigate to the "Print" tab. Within the Printing Options section, ensure the "Update Fields" checkbox is selected, and then simply press “OK”.

WPS Writer Update fields

WPS Writer Update fields

Step 4: To update all fields in the document, open the Print Preview. Navigate to Menu > Print > Print Preview to open Print Preview.

Step 5: Once in Print Preview, all the fields will be automatically updated. Simply press "ESC" on the keyboard to exit the Print Preview window.

That's it! This straightforward step-by-step guide is designed to help you refresh all fields in WPS Office on a Windows system. By following these steps, you can efficiently update all fields in your document.

How to Update All Fields in Word Using WPS Office on Mac

Let's now explore how to renew data fields in WPS Office on macOS:

Step 1: Open the document in WPS Office on your Mac system.

Step 2: Click on the File option in the top menu to extend the file menu, then select “Customize”.

WPS Writer Mac customize option

WPS Writer Mac customize option

Step 3: In the Text Preference Settings window, click on the “Print” option.

WPS Writer Mac customize print option

WPS Writer Mac customize print option

Step 4: In the “Print” tab, check the "Update Fields" checkbox in the Printing Options section.

WPS Writer Mac Update field options

WPS Writer Mac Update field options

Step 5: To update all fields, navigate to “File” and choose “Print Preview”.

WPS Writer Mac Print Preview

WPS Writer Mac Print Preview

Step 6: All the fields will be updated automatically in your WPS Office Word for Mac.

Both methods are straightforward, allowing you to easily update all fields in your WPS Office Word document on your Mac.

How to Update the Table of Contents in Word Using WPS Office

Having explored how to update all fields in WPS Writer, let's now focus on updating the Table of Contents, especially when there are changes in page numbers within the document header.

Now, suppose additional information has been incorporated into the document, necessitating an update to our Table of Contents due to the rearranged page numbers.

Step 1: To update the Table of Contents, navigate to the “Reference” tab in WPS Office Writer.

Step 2: Click on the "Update TOC" option; 'TOC' is an abbreviation for Table of Contents.

Step 3: Choose "Update entire table" option in the "Update Table of Content" window, then click "OK".

This action will update the entire Table of Contents, including page numbers and any additional headings or figures added to the document.

It's a straightforward process! Download WPS Office now and experience the ease of updating your Table of Contents yourself.

Why Choose WPS Writer for Word Document Editing?

 WPS Writer

WPS Writer

WPS Office stands out as a superb alternative to MS Office, excelling not only in providing a complete suite of office tools but also in its remarkable lightweight design and user-friendly interface. It seamlessly delivers all the essential functions, ensuring a smooth and efficient workflow.

Moreover, WPS Office is equipped with a user-friendly interface, making it an ideal choice for users seeking a comprehensive yet accessible office solution. From document creation to spreadsheet analysis, it encompasses all necessary features for a productive and user-centric experience.

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FAQs

Q1. How to insert a table of contents in Word using WPS Office?

In WPS, inserting a table of contents is a straightforward process. Here's how to do it:

Step 1: Click on the blank page inserted at the beginning of the article.

Step 2: Go to the "Reference" tab in the menu at the top.

WPS Writer Reference tab

WPS Writer Reference tab

Step 3: Select "Table of Contents" from the displayed menu.

WPS Writer table of contents option

WPS Writer table of contents option

Step 4: In the drop-down menu options, you have a selection of three distinct styles for your table of contents, each offering a unique layout. To make certain text appear in the table of contents, give it a special style, like "Heading 1" or "Heading 2", or “Heading 3”.

WPS Writer table of content style

WPS Writer table of content style

Step 5: Your table of contents will be generated based on the headings and styles you have applied in your document.

Q2. How to update the table of contents in Microsoft Word?

To update the table of contents in Microsoft Word, follow these simple steps:

Step 1: Navigate to the "References" tab.

Step 2: Click on "Update Table".

 Microsoft Word Update table option

Microsoft Word Update table option

Step 3: You can select an option from the following two selections:

  • Update page numbers only: This option updates the pages where the headings are located without changing the heading text.

  • Update the entire table: This option will update the heading text and any page number changes.

Step 4: Select the option that suits your needs and click "OK".

Q3. Why is it important to update the table of contents in my document?

Updating the table of contents in your document plays a crucial role in enhancing readability and navigational convenience for your readers. Updating the table of contents ensures that any changes you make to headings, sections, or the document's structure are reflected appropriately.

Effortless Precision: Updating Fields and Table of Content in WPS Office

Give your documents a power boost by keeping them up-to-date with field updates.  In this regard, WPS Office emerges as a stellar alternative, boasting a user-friendly interface and an intuitive Writer tool that simplifies the process.

With WPS Writer, you not only experience seamless field updates but also enjoy a versatile platform that caters to various document needs. Elevate your document game with WPS Office – download now for a refreshing and efficient writing experience.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.