Top 15 Microsoft Office Alternatives At No Cost (Pros & Cons)

While Microsoft Office still dominates the market share, free alternatives provide a viable option for users who need basic functionality and want to save money.

These office alternatives are gaining popularity, especially in regions where cost is a significant barrier. 

In this guide, we will explore the best 15 free alternatives to Microsoft Office and how they can help improve productivity and creativity.

1. WPS Office

If you’re looking for a comprehensive and cost-effective office suite that offers a range of features and tools to make productivity easier then WPS Office is the best best free office alternative.

WPS Office includes a word processor, spreadsheet software, presentation software, PDF editor, and cloud storage integration with Dropbox, Google Drive, and OneDrive. 

The system requirements for WPS Office are minimal, making it accessible to users with for Windows 11, 10, 8, 7 , MacOS or mobile devices.

Trustpilot4.8

WPS Office- Free All-in-One Office Suite

• Use Word, Excel, and PPT for FREE, No Ads.

• Edit PDF files with the powerful PDF toolkit.

• Microsoft-like interface. Easy to learn. 100% Compatibility.

• Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

Free Download

5,820,008 User

Algirdas Jasaitis

Pros

• Free and without ads

• Great PDF editing features

• Similar interface to MS Office.

• Compatible with most file formats, including MS Office file formats.

• Cloud storage and syncing with multiple devices

• No subscription is required for the desktop version.

Cons

• Free version PDF features are limited.

• Not support VBA.

2. G Suite

Google Workspace or G-Suite, is a cloud-based productivity suite that offers a range of tools including Gmail, Calendar, Drive, Docs, Sheets, and Slides, among others, all accessible from any device with an internet connection.

Google Workspace is designed for collaboration, with features that allow for real-time editing and commenting on documents, as well as integration with Google Drive for cloud-based storage and file sharing.

The suite also offers mobile apps for access on the go, making it easy to work from anywhere. Google Workspace is available in different pricing plans, with prices ranging from $6 to $18 per user per month, depending on the features and storage needed.

As of September 2021, the Trustpilot rating for Google Workspace is 4.4 out of 5 stars based on over 500 reviews. Many users find Workspace an alternative to Microsoft office because of its ease of use, collaboration features, and mobile access. The system requirements for Google Workspace are minimal, requiring only an internet connection and a web browser or mobile device.

Pros

• Easy collaboration

• Integration with other Google services

• Cloud-based storage and accessibility

• Security and data protection measures

• Mobile-friendly interface and apps

• Affordable pricing options

Cons

• Dependence on internet connectivity

• Limited customization options

• The learning curve for some users

• Data privacy concerns for some users

• Limited offline capabilities for some features

• Limited customer support options for some plans.

3. OpenOffice

OpenOffice is a free and open-source Microsoft office alternative that includes a word processor, spreadsheet software, presentation software, graphics software, and a database management system.

OpenOffice has a range of main features, including compatibility with a variety of file formats, real-time collaboration, and the ability to create and edit PDFs. Like others, the office 365 alternative also has a customizable interface. OpenOffice is available in over 120 languages, making it a great choice for international users.

OpenOffice can be directly downloaded from its website and it is compatible with Windows, macOS, and Linux. The system requirements are low, a minimum of 512 MB of RAM and 1.5 GB of available disk space is sufficient.

OpenOffice has a Trustpilot rating of 4.1 out of 5 stars, with positive reviews about the interface and ease of use. However, some users have reported bugs and crash in certain situations.

Pros

• Free and open-source software

• Availability across multiple operating systems

• A large community of users and developers

• Supports multiple file formats, including Microsoft Office

• Customizable and extendable with add-ons and templates

• Offers a variety of productivity tools.

Cons

• Outdated user interface compared to some modern office suites

• Limited support and development in recent years

• Compatibility issues with some Microsoft Office files and macros

• Slower performance compared to some modern office suites

• Limited mobile support

• Limited cloud integration and collaboration features

4. Apache OpenOffice

Apache OpenOffice is an open-source productivity suite that offers word processing, spreadsheets, presentations, databases, and graphics applications. It is compatible with a variety of operating systems, including Windows, macOS, and Linux, and offers advanced features for data analysis and multimedia support. Apache OpenOffice is the best office alternative for those who need an all-in-one productivity suite without the need for a subscription.

The Writer software in Apache OpenOffice offers advanced formatting and editing tools, while the Calc software provides support for over 1 million rows and advanced data analysis tools. If you want to impress with a presentation then use Apache’s multimedia and animation features. Microsoft Office alternative, Base database software allows users to create and manipulate databases. With Draw software you’re able to create diagrams and graphics.

Pros

• Free and open-source software

• A comprehensive set of tools for word processing, spreadsheets, presentations, databases, and graphics applications

• Available on multiple operating systems

Cons

• Outdated user interface

• Limited support and updates

• Lower Trustpilot rating compared to other productivity suites.

5. Google Docs

Google Docs is an excellent Microsoft 365 alternative and part of the Google Drive suite. It allows you to create, edit and collaborate on documents from anywhere with an internet connection.

The main features of Google Docs include collaborative editing, cloud-based storage, compatibility with multiple file formats, real-time commenting and chat, version history, and third-party add-ons.

If you want collaborative editing on the same document then you can try Google Docs, it saves changes automatically in real-time. There is up to 15 GB of free storage space. You can open and export documents in various formats, including Microsoft Word, PDF, and plain text files.

Google Docs is a free Microsoft Office alternative to be used with a Google account. It has a Trustpilot rating of 4.4 out of 5 stars, with positive reviews regarding its ease of use and collaborative features.

Pros

• Free to use

• Accessible on any device with an internet connection

• Real-time collaboration and editing with multiple users

• Automatic saving and syncing with Google Drive

• Easy to share and control document permissions

Cons

• Limited offline functionality

• Limited advanced formatting options compared to desktop word processors

• Security concerns related to data privacy and ownership

• Compatibility issues with certain file types and software

• Limited support for complex document workflows

6. Zoho Office Suite

A cloud-based productivity suite that includes a range of applications, including real-time collaboration, version history, and a customizable interface. This Microsoft office alternative also offers task management features and integrations with third-party applications such as Google Drive and Dropbox.

Zoho Writer is a full-featured word-processing application with advanced formatting and editing tools, while Zoho Sheet is a powerful spreadsheet application with over 350 functions. Zoho Show is a presentation application with customizable templates and multimedia support. Zoho Mail is a secure and ad-free email service with advanced filters and integrated task management.

Zoho Office has a Trustpilot rating of 4.3 out of 5 stars, with positive reviews highlighting its affordability and availability of tools. The system requirements for Zoho Office are minimal, with only an internet connection required to access the suite.

Pros

• A comprehensive set of features and advanced tools

• Integration with cloud storage services

• Affordable pricing

• Minimal system requirements

• The cloud-based platform allows for easy collaboration and access to files

Cons

• Limited features in the free version

• Limited support for third-party integrations

• Some users may prefer desktop-based software over cloud-based platforms.

7. ThinkFree Office

ThinkFree Office is a web-based office suite that provides a range of productivity applications, including word processing, spreadsheet, and presentation software. This Ms Office alternative offers a variety of tools for collaboration and productivity, making it suitable for personal and business use.

ThinkFree Office is affordable, with pricing plans starting from $2.99 per month. There is also a free plan offering basic features and limited storage. The cloud-based storage system is a Microsoft Office alternative that ensures documents can be accessed anytime.

However, ThinkFree Office has limited offline functionality and integration with third-party applications. Overall, ThinkFree Office is a solid option for those looking for an affordable, web-based office suite.

Pros

• Offers a user-friendly interface similar to Microsoft Office

• Provides cloud-based storage and syncing

• Supports multiple file formats, including Microsoft Office formats

• Has a mobile app for Android and iOS devices

• Offers a free version with basic features

Cons

• Limited features compared to Microsoft Office and other office suites

• Limited support and resources

• Compatibility issues with advanced Microsoft Office feature

• No desktop version is available

• Limited integrations with other software tools.

8. Apple iWork

 Apple iWork is designed for Apple devices, including Mac computers, iPhones, and iPads. The suite includes three applications: Pages, Keynote, and Numbers. Pages is a word processing software that offers a range of templates and formatting options, including support for advanced typography. Keynote is a presentation software that provides a range of themes and cinematic transitions, as well as multimedia support. Numbers is a spreadsheet software that offers advanced chart and graph tools, as well as support for complex formulas and calculations.

Apple iWork is one of the best Microsoft office alternatives and due to several productivity features, it is priced competitively. However, Pages, Keynote, and Numbers are available for free on new Apple devices. Trustpilot ratings for Apple iWork are not available, as the suite is not sold directly to consumers, but rather through the Apple App Store.

Pros

• Intuitive and user-friendly interface

• Seamless integration with Apple devices and iCloud

• Offers a range of unique templates and design elements

• Collaboration and sharing features

• Available for free with new Apple devices

Cons

• Limited compatibility with non-Apple devices

• Fewer features compared to other productivity suites

• Limited customization options

• No dedicated email client

• No dedicated database software

9. Corel WordPerfect Office

Corel WordPerfect Office includes a word processor, spreadsheet, and presentation software, among others. It is designed with advanced features for document creation. The main features of this office 365 alternative include a powerful word processor with a variety of formatting and editing tools, advanced data analysis and visualization tools, and a range of multimedia features. Corel also includes PDF editing, digital note-taking, and ebook publishing tools.

Corel WordPerfect Office is available for purchase with a one-time payment. Its premium package is a more expensive option compared to other Microsoft office alternatives. System requirements for Corel WordPerfect Office vary depending on the version and operating system.

So there is a free software alternative that will show you how to get WordPerfect free download!

Corel WordPerfect Office has a Trustpilot rating of 4.4 out of 5 stars, with positive reviews regarding its advanced features and compatibility with Microsoft Office formats.

Pros

• Advanced formatting and layout tools

• Supports a wide range of file formats

• Built-in PDF editor

• Customizable user interface

• Robust collaboration tools

Cons

• Less widely used than Microsoft Office

• Steeper learning curve

• Customer support can be slow

• Infrequent updates

• Fewer integrations with third-party apps and services.

10. Quip

Quip is a cloud-based Microsoft office alternative with a free trial option offering a range of features including word processing, spreadsheet, and task management. It allows you to streamline workflow and collaborate in real time. Quip is compatible with all devices and requires the internet to function from anywhere.

Quip offers collaborative editing features with changes automatically saved in real time. Task lists and checklists can also be created and managed within documents, helping users keep track of work progress. Messaging and chat features are embedded within documents, improving communication and feedback. Quip offers a free trial, after which it charges $10 per user per month for its business plan.

Quip has a mobile-friendly interface. It easily integrates with third-party applications, such as Salesforce, Dropbox, and Slack. Its Trustpilot rating of 4.6 out of 5 stars is a testament to its positive user feedback and ease of use.

Pros

• Cloud-based, accessible from anywhere

• Real-time collaboration features

• Chat function within the app

• Supports a wide range of file types

• Mobile app available

Cons

• Limited free version

• Advanced formatting options limited

• The interface can be overwhelming

• Customization options are limited

• Limited offline access to documents.

11. SoftMaker Office

SoftMaker Office is a professional productivity suite that offers a range of advanced features, such as a built-in database for managing mail merges and supports for pivot tables and charts in PlanMaker, and presentations software with a range of multimedia and animation features. Additionally, SoftMaker Office includes a PDF Editor for editing and creating PDF files. It has some limitations such as limited storage options and a lack of real-time collaboration features.

SoftMaker Office is also affordable compared to other Microsoft office alternatives, with a range of pricing plans available to suit different needs and budgets. It has a Trustpilot rating of 4.2 out of 5 stars, with users praising its affordability and compatibility with Microsoft Office. The system requirements for SoftMaker Office are reasonable and can be run on most modern devices, with support for Windows, Mac, and Linux operating systems.

Pros

• Offers a wide range of features and tools

• Supports a variety of file formats

• Customizable user interface

• Offers desktop and mobile versions

• Built-in PDF editor

Cons

• Less widely known and used

• Customer support can be slow

• The user interface may not be as polished

• Advanced features may have a steeper learning curve

• Fewer integrations with third-party apps and services.

12. LibreOffice

LibreOffice is a free and open-source productivity suite that includes a word processor, spreadsheet software, and presentation software, among other features. It is compatible with Windows, Mac, and Linux operating systems.

The main features of LibreOffice include its compatibility with a range of file formats, including Microsoft Office formats, and its ability to work offline. It also offers a range of advanced formatting and editing tools, as well as support for macros and extensions.

LibreOffice has a Trustpilot rating of 4.2 out of 5 stars, with positive reviews highlighting its accessibility, compatibility, and overall reliability.

Pros

• Free and open-source software

• Wide range of features and tools

• Supports various file formats

• Customizable user interface

• A large community of users and contributors

Cons

• Compatibility issues with complex Microsoft Office files or macros

• The user interface may not be as polished

• Can be slower or less responsive than some other office suites

• Advanced features may have a steeper learning curve

• Fewer integrations with third-party apps and services

13. AbiWord

AbiWord is a free, open-source word-processing program that is available for Windows, Mac, and Linux operating systems and offers a range of features and tools for creating and editing documents.

The main features of AbiWord include support for multiple file formats, including Microsoft Word, OpenDocument, and HTML. It also offers a range of tools, such as spell check, auto-correct, and table creation. AbiWord unlike many alternatives to Microsoft Office is customizable, with support for plugins that can extend its functionality.

AbiWord has minimal system requirements, making it suitable for older or less powerful computers. It has a Trustpilot rating of 4.1 out of 5 stars, with positive reviews regarding its fast features and lightweight design.

Pros

• Free and open-source software

• A basic set of formatting and layout tools

• Supports multiple file formats

• Available for Windows, Mac, and Linux

Cons

• A limited set of features compared to other office suites

• The user interface may not be as polished or visually appealing

• Advanced features may not be available

• May have compatibility issues with complex Microsoft Office files or macros

• Support and resources may not be as extensive as more popular office suites.

14. Kingsoft Office

Kingsoft Office, now known as WPS Office, is a comprehensive office suite that provides a range of features and tools with cloud-based storage. It is available on multiple platforms, including Windows, Mac, Linux, and mobile devices. This makes it a versatile choice for users who need access to their documents on the go.

Kingsoft Writer is the word processing software in the suite, offering a range of formatting and editing tools, including a built-in dictionary and thesaurus. Kingsoft Spreadsheets features advanced data analysis tools and support for over 1,000 functions. Its presentation software is also easy-to-use.

Kingsoft's Microsoft office alternative is also compatible with multiple file formats, including MS formats, making it easy to work with existing documents. The suite has a Trustpilot rating of 4, indicating a high level of user satisfaction.

Pros

• Wide range of features and tools

• Supports various file formats

• Customizable user interface

• Offers desktop and mobile versions

• Includes a built-in PDF editor

Cons

• Less widely known, potentially creating compatibility issues

• Customer support may be lacking

• The user interface may not be as polished

• Advanced features may have a steeper learning curve

• Fewer integrations with third-party apps and services.

15. Document360

Document 360 is a web-based knowledge management platform designed for businesses to create and manage documentation for their products and services. It offers a range of features that allow businesses to create and publish content quickly and easily, while also providing powerful search and analytics tools to improve user engagement and satisfaction.

The platform also supports multilingual content, making it suitable for businesses with a global customer base. Document 360 offers several pricing plans, ranging from a free plan with limited features to more comprehensive plans that include advanced features such as custom domains, integrations, and priority support. The pricing is competitive compared to other Microsoft office alternatives.

Document 360 has a Trustpilot rating of 4.6 out of 5 stars. The platform is user-friendly and intuitive. This web-based platform can be accessed from any device with an internet connection. The platform is also compatible with a wide range of web browsers, including Google Chrome, Firefox, and Safari.

Pros

• User-friendly interface

• Customization tools for branding and templates

• Collaboration features with version control and user permission settings

• Analytics and metrics for documentation effectiveness

• Integrations with other apps and services

Cons

• Higher cost compared to some other documentation software options

• May not be suitable for larger organizations with complex needs

• Advanced features may have a steeper learning curve

• Limited customization options compared to other documentation software options

• Customer support may be lacking for smaller or less established businesses.

Frequently Asked Questions

Q. Are alternative productivity suites compatible with Microsoft Office files?

While most alternative programs can open and edit Microsoft Office files, there can be issues with formatting and compatibility. It is always a good idea to test compatibility before fully switching to an alternative program.

Q. Are there any security concerns with using alternative productivity suites?

Some open-source programs may have less security than Microsoft Office, but paid versions typically have the same level of security as Microsoft Office.

Q. Will using an alternative productivity suite require me to relearn how to use office software?

Yes, switching to a new productivity suite may require a learning curve. However, many alternative programs such as WPS Office have similar features and functions to Microsoft Office, so the transition may not be difficult for experienced users.

Q. Can alternative productivity suites integrate with other software and services?

Yes, many alternative programs can integrate with other software and services, but it is important to check compatibility before fully switching to an alternative program.