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How to Insert Watermark in PowerPoint (The Ultimate Guide)

November 7, 2023 478 views

Watermarks are an effective means of marking your digital property to prevent unauthorized use. Professors utilize watermarks in their lectures, while brands incorporate them to ensure confidentiality, and many individuals use watermarks as a protective measure to prevent misuse of their property, thus safeguarding their intellectual assets. Another valuable use is to apply watermarks to drafts to prevent unintended use. However, many users may not be familiar with PowerPoint watermarks and how to utilize them. In this article, we will explore how to add watermarks in PowerPoint, so please continue reading to discover how you can protect your work effectively.

 How to Insert Watermark in PowerPoint

How to Insert Watermark in PowerPoint


How to Insert Text Watermarks in PowerPoint

Step 1: Open your PowerPoint presentation and navigate to the "View" tab.

Step 2: Select "Slide Master" in the View tab ribbon menu.

PowerPoint Slide Master

PowerPoint Slide Master


Step 3: If you wish to have your watermark in all your slides then go to your Master Slide, or choose the slide layout where you want the text watermark to appear.

Step 4: Go to the "Insert" tab, select "Text Box", and draw a text box on the slide.

 PowerPoint insert text box

PowerPoint insert text box

Step 5: Enter your watermark text (e.g., “Confidential”) and format it as desired.

PowerPoint insert watermark

PowerPoint insert watermark


Step 6: Navigate to the Home tab and adjust your font size according to the type of watermark you're adding. If you're inserting a smaller text box, opt for a smaller font size. Conversely, if you're incorporating a larger watermark, choose a larger font size to cover the slide effectively.

PowerPoint change font

PowerPoint change font


Step 7: The font color should be slightly lighter to ensure it blends well with your slide's content. If it's too dark, it may clash with the visuals, negatively impacting the overall appearance. Therefore, we recommend selecting a light gray font color from the Home tab.

PowerPoint change watermark font color

PowerPoint change watermark font color

Step 8: After adding your watermark, to hide the text box behind your slide’s content, click on it, and go to the Shape Format tab. Here, click on "Send Backward" to ensure your watermark stays behind the text, preserving the visual appearance.

PowerPoint Send object backward

PowerPoint Send object backward


Step 9: To set the position of your watermark, use the mouse. Then, right-click and select "Lock" from the context menu to prevent accidental movement.

PowerPoint lock object

PowerPoint lock object


Step 10: If you've added the watermark in Slide Master, simply save your presentation. But if you want to add it to individual slides, repeat these steps for each slide.

How to Insert Image Watermarks in PowerPoint

Step 1: Open PowerPoint Presentation and go to View tab > Slide Master to insert a picture watermark.

 PowerPoint View tab

PowerPoint View tab


Step 2: Go to the "Insert" tab and choose "Picture" to insert your watermark image.

PowerPoint insert picture

PowerPoint insert picture


Step 3: Resize and position the image on the slide as needed.

PowerPoint resize and position image

PowerPoint resize and position image


Step 4: Adjust the image's transparency or color to create a watermark effect. To do this, navigate to the Picture Format tab and click on "Color" in the ribbon. Choose a color that lightens the picture format, ensuring it doesn't interfere with the visibility of your presentation content. We recommend selecting "Washout".

PowerPoint Picture color formatting

PowerPoint Picture color formatting


Step 5: In the Picture Format tab, click on "Send Backward" in the ribbon to position the picture behind your presentation's content.

 PowerPoint Send Picture backward

PowerPoint Send Picture backward


Step 6: To prevent any positioning issues, right-click to open the context menu and select "Lock" to lock the image in its current position.

PowerPoint lock picture position

PowerPoint lock picture position


Step 7: If this was your master slide, you don't need to do anything further; your picture watermark will appear on all slides. However, if you're working with individual slides, repeat these steps for each one.

PowerPoint insert picture watermark

PowerPoint insert picture watermark


Tips and tricks while adding Watermarks in PowerPoint:

  • When creating a presentation and need to add watermarks to individual slides, start by creating a default watermark slide. Then, duplicate it for the slides you want to work on, this will save you a lot of time.

  • If your slide already has a background, using the "Send to Back" option for your watermark will send it behind the background as well. To avoid this, first send your watermark to the back, then select your background and use "Send to Back." This way, your watermark becomes the second layer and remains in front of the background.

How to Remove Watermarks in PowerPoint

Adding watermarks in PowerPoint is a useful skill, but knowing how to remove watermarks in PowerPoint is equally important, especially when you're getting ready to deliver your presentation.

Step 1: If someone has added a watermark to individual slides in PowerPoint's normal view, you can easily remove it. Go to the HOME tab and click on the "Select" option. In the dropdown menu, click on "Selection Pane".

PowerPoint select option

PowerPoint select option


Step 2: In the Selection Pane, carefully inspect individual objects by hiding or unhiding them. Once you identify the object containing the watermark, click on it and press the "Delete" key on your keyboard to remove it.

PowerPoint select objects in selection pane

PowerPoint select objects in selection pane


Step 3: If the watermark was added to the master slide view, navigate to the VIEW tab and click on "Slide Master" in the ribbon.

Step 4: Locate the watermark text box on the master slide, click on it, and use the delete key on your keyboard to remove it.

PowerPoint remove watermark from master slide

PowerPoint remove watermark from master slide


Step 5: If the watermark is present on individual slides within the slide master view, access these individual slides and click on the watermark object. Again, use the delete key to remove it.

 PowerPoint remove watermarks from individual slides

PowerPoint remove watermarks from individual slides


How to Insert Watermark in PowerPoint for Free with WPS Office

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WPS Office compatibility

WPS Office compatibility


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WPS Office interface

WPS Office interface


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WPS Office apps

WPS Office apps


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How to Insert Watermark in PowerPoint in WPS Presentation

To add watermarks in WPS Office, follow these steps:

Adding Watermarks in WPS Office:

Step 1: Open your presentation in the WPS Office.

Step 2: After opening the presentation, go to the "View" tab and click on "Slide Master" in the ribbon menu.

WPS Office Presentation Slide Master

WPS Office Presentation Slide Master


To Insert a Text Watermark:

Step 1: To add a text watermark, go to the Insert tab and click on "Text Box" in the ribbon.

 WPS Office Presentation add text box

WPS Office Presentation add text box


Step 2: Type your desired watermark text, such as "Draft".

Step 3: Customize the font size and color of your text watermark in the Text Tools tab. It's recommended to use a light color like gray or yellow to avoid obscuring your presentation content. Ensure your text is center-aligned.

WPS Office Presentation customize font size and color

WPS Office Presentation customize font size and color


Step 4: Rotate the text box using the rotate handle and adjust its size by dragging its boundaries.

WPS Office Presentation position text box

WPS Office Presentation position text box


Step 5: Right-click on the text box and select "Send to Back" to move the watermark to the background, preventing it from obstructing your slide content.

WPS Office Presentation send to back

WPS Office Presentation send to back


To Insert a Picture Watermark:

Step 1: Go to the Insert tab and click on "Picture" to add an image watermark.

 WPS Office Presentation insert picture

WPS Office Presentation insert picture


Step 2: Resize and position the image as needed.

WPS Office Presentation position image

WPS Office Presentation position image


Step 3: Click on the "Color" option in the Picture Tools tab and select "Washout" to make the picture semi-transparent, ensuring it doesn't disrupt your slide content.

WPS Office Presentation picture color

WPS Office Presentation picture color


Step 4: Right-click on the image and choose "Send to Back" to send the watermark behind your slide content.

WPS Office Presentation send picture to background

WPS Office Presentation send picture to background


WPS Office provides a free and user-friendly alternative, with a clean interface that makes watermarking your presentation a breeze. Download WPS Office now and add watermarks to your presentation with ease.

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FAQs

Q1. How do I lock the watermark?

To prevent alterations or removal of a PowerPoint watermark, use the PPT Productivity shape locking feature. It's a handy tool for speeding up your work in PowerPoint. Follow these steps to lock your watermark:

Step 1: Save your file.

Step 2: Select the watermark image or text box on the slide. If it's a text box, convert it to a table cell or an image before locking.

Step 3: Go to the Slide Master Tab at the top.

Step 4: In the top menu, select "Lock Shapes".

Step 5: The file will momentarily close and then reopen. Once reopened, your PowerPoint watermark will be secured on the Master Slides, preventing any changes or deletions.

Q2. How do I add a watermark to just one slide in PowerPoint?

If you are looking for a guide on how to add a watermark to just one slide in PowerPoint, here is one for you:

Step 1: Open your PowerPoint file.

Step 2: Click on "View" and choose "Slide Master".

Step 3: Select the specific slide layout that you want to add a watermark in the Slide Master view.

Step 4: Select "Insert" and click "Text Box".

Step 5: Draw a text box and type your watermark. Format the text box and the watermark text as needed.

Step 6: Close Slide Master.

Step 7: Your watermark will now be on the desired slide only.

Mastering Watermarks in PowerPoint

Adding a watermark in PowerPoint holds significant importance in the professional world. It helps in safeguarding your information to prevent any unauthorized or inappropriate use by others. WPS Office stands as a robust PowerPoint alternative, allowing you not only to add watermarks to your presentations but also offering a plethora of features that can greatly benefit your workflow, including PDF tools. Therefore, consider downloading WPS Office now to enhance your presentations by adding watermarks and keeping your content secure.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.