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Microsoft Office Download, Install and Update Guide 2024

January 15, 2024 10.2K views

Microsoft Office is a popular software suite that is essential for creating and editing documents, presentations, and spreadsheets. However, the cost of Microsoft Office can be a barrier for many users, and the download process can be confusing. In this article, we will guide you through every step to download Microsoft Office for free.

Microsoft Office Interface

How to Download and Install Microsoft Office for Windows 11/10

Steps to Download Microsoft 365 

Here are the steps to download and install Microsoft Office on a Windows 11 or Windows 10 PC:

1. Sign in to your Microsoft account: Go to the official Microsoft website and sign in to your Microsoft account. If you don't have one, you can create a new account.

2. Choose the version of Microsoft Office you want to download: Select the Microsoft 365 Personal, Microsoft 365 Family, or Microsoft 365 Business product that suits your needs. You can also choose to buy a one-time purchase version of Office such as Office Home and Student 2021 or Office Home and Business 2021.

3. Download Microsoft Office: Click on the "Install" button to download the setup file. The download may take some time depending on your internet speed.

4. Run the setup file: Once the download is complete, open the folder where the setup file is saved and double-click on it to run the installation process.

5. Follow the installation process: Follow the instructions to install Microsoft Office on your Windows 11 or Windows 10 PC. You may be asked to select the apps you want to install and customize the installation settings.

6. Sign in to activate Microsoft Office: Once the installation is complete, launch any Microsoft Office application such as Word or Excel and sign in with your Microsoft account to activate the product. If you purchased a one-time purchase version of Office, you will need to enter the product key during the installation process.

7. Start using Microsoft Office: You can now start using Microsoft Office on your Windows PC. The installed apps will appear in the Start menu or on the desktop depending on your installation settings.

Suitable for product:
  • Microsoft 365 Personal

  • Microsoft 365 Family

  • Microsoft 365 Business

        System requirements:
  • Operating System: Windows 11, Windows 10 (64-bit)

  • Processor: 1.6 GHz or faster, 2-core

  • Memory: 4 GB RAM or higher

  • Hard Disk Space: 4 GB free space

Steps to Download Microsoft Office 2021/2019/2016/2013/2010

Here are the steps to download and install Microsoft Office 2021/2019/2016/2013/2010:

1. Go to the official Microsoft website: Visit https://setup.office.com/?omkt=en-US on your web browser.

2. Enter your product key: If you have purchased a retail version of Microsoft Office, enter your 25-digit product key in the field provided. If you don't have a product key, you can purchase one from the Microsoft website or select the trial option to use Microsoft Office for a limited time.

3. Sign in to your Microsoft account: Sign in to your Microsoft account or create a new one if you don't have one already.

4. Choose the version of Microsoft Office: Select the version of Microsoft Office you want to download and install from the options provided, such as Office Home & Student, Office Home & Business, Office Professional, or Office Professional Plus.

5. Select the language and bit-version: Choose the language and bit-version that matches your Windows 11 or Windows 10 PC.

6. Download and install: Click on the "Install" button to start downloading the setup file. Once the download is complete, double-click on the setup file to run the installation process. Follow the on-screen instructions to complete the installation of Microsoft Office on your PC.

7. Activate Microsoft Office: Once the installation is complete, launch any Microsoft Office application such as Word or Excel and sign in with your Microsoft account to activate the product. If you have purchased a retail version of Office, enter the product key during the activation process.

8. Start using Microsoft Office: You can now start using Microsoft Office on your Windows PC. The installed apps will appear in the Start menu or on the desktop depending on your installation settings.

Suitable for product:
  • Office Home & Student

  • Office Home & Business

  • Office Professional

  • Office Professional Plus

        System requirements:
  • Operating System: Windows 11, Windows 10 (64-bit)

  • Processor: 1.6 GHz or faster, 2-core

  • Memory: 4 GB RAM or higher

  • Hard Disk Space: 4 GB free space

How to Download Microsoft Office for Mac

Steps to Download Microsoft 365 for Mac

1. Go to www.office.com and sign in with the account associated with your version of Microsoft 365. This can be a Microsoft account, work account, or school account.

2. Once signed in, select the option to download and install Microsoft 365 for Mac.

3. Wait for the download to complete, then open Finder and go to the Downloads folder. Locate the Microsoft Office installer.pkg file (the name may vary slightly), and double-click it.

4. If you encounter an error saying the installer can't be opened because it is from an unidentified developer, wait for 10 seconds and move the downloaded file to your desktop. Then, hold down the Control key and click the file to launch the installer.

5. On the installation screen, select Continue to start the installation process.

6. Read the software license agreement, then click Continue.

7. Select Agree to the terms.

8. Select how you want to install Microsoft 365, and click Continue.

9. Check the disk space requirements and adjust the install location if necessary. Click Install to start the installation.

10. If you want to customize the installation and only install specific Microsoft 365 apps, click the Customize button and uncheck the programs you don't want.

11. Insert your Mac login password if prompted, then click Install Software. This is the password you use to log in to your Mac.

12. The software will begin installing. Once it is finished, click Close.

Suitable for product:
  • Microsoft 365 Personal 

  • Microsoft 365 Family

  • Microsoft 365 Business

  • Microsoft Office 2021/2016/2011 for Mac

        System requirements:
  • Operating System: Mac OS X version 10.14 or later

  • Processor: Intel processor or Apple M1 chip

  • Memory: 4 GB RAM or higher

  • Hard Disk Space: 10 GB free space

How to Download Microsoft Office on Android 

Steps

1. Open Google Play Store: On your Android smartphone or tablet, go to the Google Play Store app and open it.

2. Search for Microsoft Office: In the search bar of the Play Store, type "Microsoft Office" and search for it.

3. Select the App: From the search results, select the Microsoft Office app that you want to download and install on your Android device, such as Microsoft Word, Microsoft Excel, or Microsoft PowerPoint.

4. Download and install the app: Click on the "Install" button to download and install the app on your device. Wait for the download and installation to complete.

5. Sign in with your Microsoft account: Once the installation is complete, open the app and sign in with your Microsoft account. If you don't have a Microsoft account, create one by following the on-screen instructions.

6. Start using Microsoft Office: After signing in, you can start using the Microsoft Office app on your Android device to create and edit documents, spreadsheets, and presentations.

How to Download Microsoft Office on iPhone/iPad 

Steps

1. Open the App Store: On your iOS device, locate and tap on the App Store icon to open it.

2. Search for Microsoft Office: Tap on the search bar at the bottom of the screen and type in "Microsoft Office". Press the "Search" button on your keyboard or tap the magnifying glass icon.

3. Select the App: Browse the list of search results and tap on the Microsoft Office application to download or you can download the app you want to download, such as Word, Excel, or PowerPoint.

4. Download and install the app: On the app page, tap the "Get" button next to the app icon. If prompted, enter your Apple ID password or use Touch ID/Face ID to authenticate the download. Wait for the app to download and install on your device.

5. Sign in with your Microsoft account: Once the installation is complete, launch the app and sign in with your Microsoft account credentials. If you don't have a Microsoft account, you can create one from within the app.

6. Start using Microsoft Office: After signing in, you can start using the Microsoft Office app to view, create, and edit documents, spreadsheets, and presentations on your iPhone or iPad.

Best Alternative to Microsoft Office for PC/Mac/Android/iOS: WPS Office

WPS Office is a powerful office suite that offers a free alternative to Microsoft Office. It includes Writer, Presentation, and Spreadsheets programs, which are fully compatible with Microsoft Word, PowerPoint, and Excel respectively. WPS Office is available for Windows, Mac, Android, and iOS devices.

WPS Office Interface

4 Reasons Why Use WPS Office to Create and Edit Word/Excel/PowerPoint:

  1. Free to use: WPS Office is completely free, making it an ideal choice for those who don't want to pay for a Microsoft Office subscription.

  2. Fully compatible with Microsoft Office files: WPS Office supports all the popular file formats used in Microsoft Office, including .docx, .pptx, and .xlsx. You can easily open, edit, and save Microsoft Office files in WPS Office without losing any formatting or data.

  3. Real-time collaboration and cross-platform support: WPS Office allows multiple users to collaborate on a document in real-time, regardless of the platform they are using. This makes it easy to work on projects with team members who may be using different devices.

  4. Huge free templates for editing documents, presentations, spreadsheets: WPS Office comes with a wide range of free templates that you can use to create professional-looking documents, presentations, and spreadsheets.


How to Open, Edit and Save Microsoft Office files in WPS:

1. Open WPS Office: Launch WPS Office on your device.

2. Open the Microsoft Office file: Click on the "Open" button on the main interface, then select the Microsoft Office file you want to open.

3. Edit the file: Make any necessary changes to the file using the editing tools in WPS Office.

4. Save the file: Once you have finished editing the file, click on the "Save" button to save the changes. You can choose to save the file in the original Microsoft Office format or in the WPS Office format.

Avoid Downloading Microsoft Office from Third-part Website

downloading Microsoft Office from third-party websites can be risky and cause various issues. Some of the potential risks of downloading Office from such sites include:

  1. Malware and other harmful software: Third-party websites may offer fake or tampered versions of Microsoft Office that contain malware or other malicious software. This can cause serious harm to your computer and compromise your personal data.

  2. Hidden fees: Some third-party websites may ask for payment or personal information in exchange for downloading Microsoft Office, even if it's advertised as "free." This can lead to unexpected charges on your credit card and identity theft.

  3. Time wastage: Downloading from third-party websites can be time-consuming, especially if the download is interrupted or the software does not work as expected.

  4. Document loss: Third-party versions of Office may not be compatible with your existing documents or data, leading to data loss or corruption.

  5. Outdated software: Microsoft regularly releases updates and new features for Office. Using a third-party version of Office may mean missing out on these updates and features, leaving you with an outdated and less functional version of the software.

Therefore, it is highly recommended to download Microsoft Office only from official Microsoft websites or trusted sources to avoid potential risks and ensure the best performance of the software.

How to Update Microsoft Office 

here are the steps to update Microsoft Office:

1. Open any Office application such as Word or Excel.

2. Click on the "File" tab in the top-left corner of the window.

3. Select "Account" from the left-hand menu.

4. Click on "Update Options" and then select "Update Now".

5. Wait for the updates to download and install.

6. Restart any Office applications to complete the update process.

        Note: If you have Microsoft 365, the updates will be free and automatic. However, if you have Office 2021, it is a one-time purchase that does not include future updates. In that case, you will need to purchase a new version of Office to get the latest features and security updates.

Upcoming ChatGPT AI Features - Microsoft Copilot 

Microsoft Copilot is an upcoming AI feature that is poised to revolutionize productivity for millions of people around the world. It is an innovative tool that is designed to work seamlessly with Microsoft Office, enabling users to complete tasks with ease and efficiency.

One of the main benefits of Microsoft Copilot is that it can understand natural language commands and provide relevant responses to users. This means that users can simply tell Copilot what they need, and it will respond with helpful suggestions and tips to get the job done quickly and accurately.

Another key advantage of Microsoft Copilot is that it can integrate with a wide range of third-party tools and services. This means that users can connect Copilot to their favorite apps and services, allowing them to complete complex tasks with ease and efficiency.

In addition, Microsoft Copilot is designed to be highly customizable, allowing users to configure it to suit their individual needs and preferences. This means that users can choose the type of responses they want to receive from Copilot, as well as the level of interaction they require.

Overall, Microsoft Copilot is set to be a game-changing tool for anyone who relies on Microsoft Office to get work done. With its powerful AI capabilities and seamless integration with other tools and services, Copilot is poised to become an indispensable tool for millions of users around the world.

How to Fix Microsoft Office Download Fails

Check system requirements:

Before downloading Microsoft Office, make sure your device meets the minimum system requirements. Each version of Microsoft Office has its own set of system requirements. For example, Microsoft Office 2021 requires Windows 10 or later and macOS 11 or later. If your device doesn't meet the minimum requirements, you won't be able to download and install Microsoft Office.

Check if you exceeded the limit of 5 devices:

Microsoft Office allows you to install and activate the software on up to 5 devices with a single license. If you have already installed and activated Office on 5 devices, you won't be able to download and activate it on a new device until you deactivate it on one of the previously activated devices.

For upgrading Office 2021/2019 to Microsoft 365, you have to uninstall it first before downloading the Office suite:

If you're trying to upgrade from Office 2021/2019 to Microsoft 365, you need to uninstall the older version first before downloading and installing the newer version. Failure to do so can cause issues with the installation process.

Check your Internet connection if downloading is stuck for a long time:

Slow or intermittent internet connection can cause the download to fail or get stuck. Make sure you have a stable and fast internet connection while downloading Microsoft Office. If the download is stuck for a long time, try pausing and resuming the download or restarting your device and trying again.

FAQs about Microsoft Office

Q1. What happens if I don't renew my Microsoft Office subscription?

If you don't renew your Microsoft Office subscription, you will lose access to the software and all its features. Your files will become read-only, and you won't be able to create or edit new documents, spreadsheets, or presentations. However, you can still open and view your files in other software, such as WPS Office, which is a free alternative to Microsoft Office.

Q2. Which version of Microsoft Office is better for me?

The answer to this question depends on your personal needs and preferences. For users who prefer a one-time purchase, Office 2021 or Office 2019 is a good option, while Microsoft 365 is a good choice for users who prefer a subscription plan with regular updates and new features. It's recommended to try out the free Office suite of WPS before making a decision.

Q3. Should I buy a subscription or a one-time purchase?

It depends on your needs and how frequently you need to update the software. If you only need to use Microsoft Office for a short period, such as a semester or a project, a one-time purchase might be a better choice. If you need access to the latest features and updates regularly, then a subscription plan, such as Microsoft 365, may be a better fit.

Q4. I am a student, can I download Microsoft Office for free?

If your college has an education version license, you may be able to register and download Microsoft Office for free. If not, you may be able to purchase a license with your .edu email, which can get you a 10% or more discount. However, a monthly subscription fee can be a burden for a student with no income. In this case, WPS Office is a free and powerful office suite that can meet your study needs.

Q5. Can I try Microsoft Office before I buy it?

Yes, Microsoft offers a free trial of Microsoft 365, which allows you to use the software for a limited period before deciding whether to purchase a subscription. You can also try out the free Office suite of WPS before making a decision.

Q6. How do I cancel my Microsoft 365 subscription?

To cancel your Microsoft 365 subscription, go to the Microsoft Account website and sign in. Go to the Services and Subscriptions page, find your subscription, and click Manage. Then click Cancel, and follow the prompts to complete the cancellation process.

Summary

In conclusion, Microsoft Office is undoubtedly a powerful and widely-used office suite that offers numerous features and functionalities. However, it also comes with a subscription cost and other limitations that may not be suitable for everyone.

As an alternative, WPS Office offers a free and fully compatible office suite that can meet the needs of most users, without the burden of a subscription fee. Additionally, WPS Office offers real-time collaboration, cross-platform support, and a vast collection of templates that make it an ideal choice for those who require a versatile and reliable office suite.

Overall, while Microsoft Office remains a top player in the market, WPS Office offers a worthy alternative that can satisfy the needs of most users at no cost.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.