How to Highlight Fill and Text With Keyboard Shortcut in WPS Office?

February 2, 2024
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Highlighting and adding color to your text not only enhances creativity in your document but also aids in revisiting and comprehending it later through annotations. WPS Office simplifies all documentation tasks with ultimate ease, and keyboard shortcuts elevate efficiency, saving you valuable time. In this article, we will guide you through the highlight shortcuts in WPS Office, providing you with insights to how to maximize their usage for an enhanced document editing process.

How to Highlight Fill and Text With Keyboard Shortcut in WPS Office?

How to Highlight Fill and Text With Keyboard Shortcut in WPS Office?

How to Highlight in WPS Office

WPS Office is an office suite that integrates four applications within a single window: PDF, Writer, Spreadsheet, and Presentation. In this section, we will explore how to highlight text in WPS Office across each of these applications.

WPS PDF

First on the list is WPS PDF, a PDF tool empowering users to edit and manage their PDF files. Let’s take a look at how to highlight in WPS PDF:

Step 1: To begin, open a PDF file in WPS Office.

Step 2: The highlight feature is located in the Home tab. Visit the Home tab and click on “Highlighter”.

WPS PDF Highlighter option

WPS PDF Highlighter option

Step 3: Now, use your mouse to select the text you want to highlight, and the chosen text will be highlighted.

WPS PDF Highlight

WPS PDF Highlight

Note: WPS PDF also includes a pre-set highlighter shortcut. Simply select the text and press "CTRL + F2" shortcut keys to highlight your chosen text in WPS PDF.

Step 4: If you're not satisfied with the color, click on the arrow in the Highlight option to see a list of available colors to choose from.

WPS PDF Highlighter colors

WPS PDF Highlighter colors

Step 5: If you can't find the color you're looking for, click on "Other Colors".

WPS PDF Other Highlighter Colors

WPS PDF Other Highlighter Colors

Step 6: Here, users can select a Standard color, a Custom color, or get into more Advanced color settings for highlighting your PDF.

WPS PDF advanced color settings

WPS PDF advanced color settings

Step 7: WPS PDF also allows users to highlight an entire area. Simply go to the Comments tab and click on “Highlight Area”.

WPS PDF Comment tab

WPS PDF Comment tab

Step 8: Now, use your mouse to select the area you wish to highlight.

WPS PDF Highlighter Area

WPS PDF Highlighter Area

Notice the difference between simply highlighting text and highlighting an area? The major distinction lies in the time saved! When we need to highlight entire paragraphs, it's more efficient to highlight the entire area.

WPS PDF offers convenient, easy, and user-friendly features to edit and manage PDF files. The highlight area feature is particularly unique; simply select an entire area and highlight it. This is especially useful when highlighting figures or diagrams in a PDF.

WPS Writer

Next, we have WPS Writer, a writing tool enabling users to create, edit, and save their Word documents. Now, let's explore how to highlight text and assign shortcut keys for highlighting in WPS Writer.

Step 1: Let's begin by opening a document in WPS Writer for text highlighting.

Step 2: To highlight text, simply select the desired text using your mouse and navigate to the "Home" tab.

Step 3: Click on the Text Color icon in the Home ribbon to highlight your text by simply changing the color of the font.

WPS Writer Text Highlight

WPS Writer Text Highlight

Note: Remember, when you click on the icon, the preset color of the font is black, and you might not notice any difference. Make sure to change the color of the font to see the effects.

Step 4: To assign different font colors, click on the arrow next to the "Text Color" icon, where you can choose from various available colors.

Note: If customization is desired, click on "More Font Colors" to select standard, advanced, or custom colors.

WPS Writer different highlight color options

WPS Writer different highlight color options

Step 5: While the manual method is effective, you can also assign a shortcut by going to the WPS Writer Options in the WPS Writer Menu.

WPS Writer Options

WPS Writer Options

Step 6: In WPS Writer Options, access the "Customize Ribbon" tab in the left side panel.

Step 7: Click on the "Customize" button next to the "Keyboard Shortcuts" field.

WPS Writer Customize keyboard shortcuts

WPS Writer Customize keyboard shortcuts

Step 8: Search for "FontColorPicker" in the Commands field.

WPS Writer Font Color shortcut

WPS Writer Font Color shortcut

Step 9: In the "Press new shortcut key" field, assign a new shortcut by pressing the desired keys in combination and then selecting "Assign".

 WPS Writer assign Highlight shortcut key

WPS Writer assign Highlight shortcut key

Note: When assigning shortcuts, users do not need to manually type in their keys; they can simply press the desired combination. For example, pressing CTRL + SHIFT + H will automatically assign these keys as the designated shortcut.

Step 10: Exit WPS Writer Options. In your document, select the text and press the assigned shortcut to highlight your text in WPS Writer.

WPS Writer Text Highlight Shortcut keys

WPS Writer Text Highlight Shortcut keys

Note: Keep in mind that you will need to manually change the highlight color to see the effects of the Text Color tool because, by default, the color is set to black.

WPS Writer is a highly convenient tool, offering a user-friendly experience with the added benefit of being free. Its customization options enhance the overall user experience, positioning it as the preferred choice among various writing software options.

WPS Spreadsheet

WPS Spreadsheet, a powerful tool for data analysis and visualization, provides advanced functions and visual tools to enhance your data processing. Here are the steps to assign a shortcut key for cell highlighting in WPS Spreadsheet:

Step 1: With a spreadsheet open in WPS Spreadsheet, navigate to the WPS Spreadsheet Menu to access Options.

WPS Spreadsheet Menu

WPS Spreadsheet Menu

Step 2: In WPS Spreadsheet Options, click on the "Customize Ribbon" tab in the left side panel, then click on the "Customize" button next to the "Keyboard Shortcuts" field.

WPS Spreadsheet Customize shortcuts

WPS Spreadsheet Customize shortcuts

Step 3: Search for "FillColor" in the Commands field.

WPS Spreadsheet FillColor option

WPS Spreadsheet FillColor option

Step 4: In the "Press new shortcut key" field, assign your new shortcut key for highlighting a cell.

WPS Spreadsheet assign shortcut

WPS Spreadsheet assign shortcut

Step 5: Exit the WPS Spreadsheet options, select the cell you wish to highlight, and press the assigned shortcut keys.

Step 6: To change the highlighter color, go to the Fill Color option in the Home tab and click on the Fill Color arrow.

Step 7: WPS Spreadsheet provides users with a range of default colors. For customized colors, click on "More colors" to access additional color options.

WPS Spreadsheet highlight color

WPS Spreadsheet highlight color

Note: Users can select colors based on their hexadecimal color code; for example, if they wish to use cyan, enter the code "00FFFF".

WPS Spreadsheet use hexadecimal color code

WPS Spreadsheet use hexadecimal color code

Highlighting cells is crucial for visualizing data effectively. With the ability to assign shortcuts, WPS Spreadsheet enables users to streamline and customize this process according to their preferences, making data management more efficient and user-friendly.

WPS Presentation

WPS Office also offers a tool for working with presentations called WPS Presentation. This application enables users to create, edit, and deliver visually compelling slideshows. If users frequently need to highlight specific parts of their content for editing purposes, they can easily set up a shortcut key for text highlighting in WPS Presentation, here's how:

Step 1: To assign a shortcut key, navigate to the WPS Presentation Menu and access the WPS Presentation Options.

WPS Presentation Menu

WPS Presentation Menu

Step 2: In the WPS Presentation options dialog, go to the "Customize Ribbon" tab, and then click on the "Customize" button next to the "Keyboard Shortcuts" field.

WPS Presentation Customize Shortcuts

WPS Presentation Customize Shortcuts

Step 3: Next, search for "FontColor" in the Commands field.

WPS Presentation search for Font Color

WPS Presentation search for Font Color

Step 4: Now, in the "Press new shortcut key" field, assign your new shortcut key for highlighting a cell.

WPS Presentation assign shortcut key

WPS Presentation assign shortcut key

Step 5: Exit the WPS Presentation Options. Now, select the text you want to highlight using your mouse, and then press the assigned shortcut keys to highlight the text.

Step 6: To change the highlighter color, go to the Font Color icon in the Home tab and click on the arrow right next to Font color.

Step 7: WPS Presentation offers various default colors. For additional color options, click on "More Font Colors".

 WPS Presentation Highlight Colors

WPS Presentation Highlight Colors

Note: Users can also choose colors by entering their hexadecimal code. For instance, to use magenta, enter the code "FF00FF".

WPS Presentation selecting custom colors

WPS Presentation selecting custom colors

Many times, we need to highlight specific text in our presentations to make it more visible to our audience. Going back and forth to perform such tasks can be a little frustrating. With WPS Presentation, assigning shortcut keys to highlight text has made the process less time-consuming and more convenient.

Choose Excellent Office Tool - WPS Office

WPS Office serves  both students and professionals, offering free access to its writer, spreadsheet, and presentation tools. Whether you're a student or a professional, WPS Office provides a comprehensive suite with advanced features available in the premium version, making it an ideal choice for everyone.

WPS Office

WPS Office

Annotation plays a crucial role in effective documentation, and WPS Office is committed to delivering a premium user experience. With its goal to simplify document creation, WPS Office allows seamless highlighting in presentations, spreadsheets, writer documents, and even PDFs, thanks to unique PDF editing features with AI integration, ultimately enhancing your efficiency and simplifying your tasks.

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FAQS:

Q1. Can I customize the colors used for highlighting?

Yes, users can easily customize highlight colors in all WPS applications. Here's how you can do it for each app:

  • In WPS PDF: Home > Highlight > Other Colors

WPS PDF More highlight color options

WPS PDF More highlight color options
WPS PDF More highlight color options

  • In WPS Writer: Home > Text Color > More Font Colors

 WPS Writer More highlight color options

WPS Writer More highlight color options

  • In WPS Spreadsheet: Home > Fill Color > More Colors

WPS Spreadsheet more highlight color options

WPS Spreadsheet more highlight color options

  • In WPS Presentation: Home > Font Color > More Font Colors

WPS Presentation more highlight color options

WPS Presentation more highlight color options

Q2. How does using the highlight feature in WPS Office improve work efficiency?

The Highlight feature in WPS Office is a valuable tool that makes work more efficient by allowing users to mark crucial details, making it easier to locate important information later. Collaborative efforts also benefit, as the Highlight feature provides clear visual signals when sharing documents or presentations with others, promoting smooth collaboration. Additionally, the functionality extends to PDFs, simplifying the process of marking essential information within PDF documents and contributing to a more efficient workflow.

Q3. Do I need an internet connection to use the Highlight feature in the WPS Office?

You do not need an internet connection to use the Highlight feature in the WPS Office. It's a built-in tool that lets you highlight important content in PDFs, docs, and presentations, even without the internet. Hence, you can use it offline without any issues.

WPS Office Keyboard Shortcuts for Highlighting

Using keyboard shortcuts is a lifesaver, especially for repetitive tasks. WPS Office provides user-friendly features across all its tools, ensuring the best office suite experience. And when it comes to highlighting shortcuts in WPS Office, you'll find it remarkably easy and performance-friendly, enhancing your experience in Writer, Presentation, Spreadsheet and even PDF. Download WPS Office now for a simplified and more efficient life.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.