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How to Translate a PDF in WPS Office

June 13, 2024
2.4K Views

Being a writer ultimately calls for creativity and insights into new perspectives, allowing your readers to leave with valuable content. Often, the value-added content I seek comes from sources in different languages, reflecting diverse cultures and ideas. For this, I rely on a robust translation tool, and WPS Office is my go-to choice. As an all-in-one office suite, it provides everything I need, including an efficient translation tool. In this article, I will show you how to translate a PDF using WPS Office using its AI PDF translator, so you can also experience this powerful feature to enhance your own work.

How to Translate a PDF in WPS Office

How to Translate a PDF in WPS Office

Sync Translation with Editing Function in WPS Office

The sync translation feature is incredibly beneficial for writers and professionals who need to maintain the integrity of their documents while adapting them to different languages. As you translate, you can see the original and translated versions side by side, making it easier to ensure that the meaning and tone are preserved.

In my work as a writer, I often have to translate lengthy documents, such as user manuals and technical guides. The side-by-side translation in WPS Office allows me to easily compare the original and translated texts, ensuring that nothing is lost in translation. For instance, while translating a comprehensive technical guide from English to Spanish, I could instantly verify each section, making sure technical terms and instructions were accurately translated.

WPS PDF Sync Translation

WPS PDF Sync Translation

WPS Office also includes a highlight function, which enables you to pinpoint specific sections of the document. This makes it easier to compare and edit content seamlessly. By highlighting a section in the original document, the corresponding translated section is also highlighted, providing a clear and immediate reference.

Highlight feature in WPS PDF Parallel Translate

Highlight feature in WPS PDF Parallel Translate

There were several occasions where I found myself translate a PDF and some of them were as follows:

1.Contracts: While working with an international client over a graphic design project, I needed to translate a detailed contract from English to French. Using the WPS Office, I could see the English contract on one side and the translated French version on the other. This side-by-side view allowed me to easily cross-check and ensure that all legal terms were accurately translated, and I could quickly edit any specific clauses to reflect the agreed terms.

WPS Office Translating Contracts

WPS Office Translating Contracts

2.International/Overseas Orders: When managing cross-border transactions, having order details translated and editable in real-time helps avoid miscommunications. For instance, translating purchase orders and shipping details ensures that all parties are on the same page.

3.Language Learners: Language learners can benefit from this feature by translating and editing foreign texts, which enhances comprehension and language proficiency. For instance, translating a French novel into English while being able to edit helps learners grasp the nuances of the language.

Translating Languages

Translating Languages

4.Translating E-books or Foreign Materials: Translating e-books and foreign materials for wider accessibility is made easy with WPS Office. For example, translating a Japanese technical manual into English while maintaining the ability to edit ensures that the information is accurate and understandable.

5.Certificates and Proof Materials: When dealing with international recognition, translating certificates and proof materials accurately is crucial. Using WPS Office, I translated my professional certifications into multiple languages, ensuring they were correctly presented for global recognition.

Parallel Translate Certifications

Parallel Translate Certifications

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How to Use Sync Translation for PDFs in WPS Office

Parallel translation is a fantastic feature that greatly enhances the document translation process. With the ability to see real-time translations of massive PDF files, you can immediately know how the translated sections look, making the entire process more efficient and accurate.

So, I have a simple article on blockchain technology which is currently only available in PDF format in the German language. I will be translating it using the free WPS AI PDF translator by following the steps below:

Step 1: Load the PDF article in German language on WPS Office.

Sample German article

Sample German article

Step 2: The Parallel Translate feature is available in the Home ribbon, so simply click on the Home tab and then click on the “Parallel Translate” option to begin the translation.

Parallel Translate option in WPS PDF

Parallel Translate option in WPS PDF

Step 3: WPS Office will proceed to translate the PDF and open a new tab.

Step 4: This new tab will display a split interface:

  • Original article: Positioned on the left side.

  • Translated article: Shown on the right side.

Step 5: While reviewing the translated version, simply hover your cursor over any paragraph, and both the translated and corresponding original paragraphs will be highlighted in yellow.

Highlight text in Parallel Translate

Highlight text in Parallel Translate

Step 6: If you desire to alter the translated language, just click on the language option and choose your preferred language from the dropdown menu.

Change Translation Language

Change Translation Language

Step 7: To save the translated version, click on the "Download" button. WPS PDF offers the choice of downloading either the translated copy alone or a bilingual version.

Download Translated copy or Bilingual copy

Download Translated copy or Bilingual copy

Once you grasp the sync translation feature in WPS, the entire translation process becomes significantly smoother. As a writer, I understand the importance of maintaining the essence of the content across translations. With WPS, not only is the translation accurate, but navigating through the translated document is effortless. You can easily identify the translated sections and make corresponding edits in both versions, ensuring consistency and clarity throughout. With WPS's sync translation feature, you can rest assured that the translated version retains the same tone, style, and meaning as the original text. This ensures that your message conveys the same emotions and sentiments in the translated version.

Two Download Versions Available [Translated & Bilingual]

Your PDF translation can be stored in two different formats. One being the Translate version and the other being the Bilingual version. You can easily download your documents in PDF format. This feature provides convenient options for sharing and storing your translated content.

  • Translated Version: The translated version of your document is a simple rendition of the original content in the target language. It presents your text in a clear and concise manner, making it easy for your audience to understand the translated material without any distractions.

WPS PDF Translated Version

WPS PDF Translated Version

  • Bilingual Version: For added versatility and clarity, the bilingual version of your document displays both the translated text and the original content side by side. This format allows readers to compare the translated version with the original text, enhancing comprehension and ensuring accuracy. The translated text is presented first, followed by the original text on the subsequent page, providing a seamless transition between languages.

WPS PDF Bilingual Version

WPS PDF Bilingual Version

Preserving Precision & Formats

When it comes to translating documents, maintaining accuracy and preserving original formats are critical. WPS Office excels in both these areas, ensuring that your translated documents are as precise and well-structured as the originals.

  • Accuracy: One of the most impressive features of WPS Office's AI translation tool is its unparalleled accuracy. The advanced AI technology captures language nuances with pinpoint precision, far surpassing traditional translation methods. This ensures that the translated text conveys the exact meaning intended in the original document, avoiding misunderstandings and misinterpretations.

  • Formats: Translating documents isn’t just about converting text from one language to another; it's also about preserving the original format and structure. Whether your document includes contracts, charts, or intricate layouts, WPS Office ensures that the translated version retains all the original design elements.

Translation formatting in WPS PDF

Translation formatting in WPS PDF

FAQs

1. How can I access the AI PDF Translator feature in WPS Office?

The AI PDF Translator feature is integrated within the WPS Office suite, enabling users to access it directly from the software.

2. Is there a limit to the size or number of documents that can be translated?

There are no constraints. The WPS Office AI PDF Translator is crafted to accommodate documents of varying sizes and quantities, providing adaptability and scalability to efficiently address your translation needs.

3. Is the WPS AI PDF Translator available on all devices?

The compatibility of the WPS AI PDF Translator extends across a variety of devices, encompassing Windows, macOS, Android, and iOS platforms. This broad availability means you can easily translate PDF documents on any device you use, providing accessibility and convenience for your translation tasks.

4. Can I review and edit the translated document?

Once the translation process is complete, you'll have the opportunity to review and make any necessary edits to the translated document to ensure it meets your particular requirements.

5. Can the AI PDF Translator handle complex document formats?

Yes, the WPS AI PDF Translator is well-equipped to handle intricate document formats efficiently. It can effectively translate documents containing elements such as images, tables, charts, and various formatting styles, ensuring accurate and precise results.

Elevate Your Document Translation with WPS Office

WPS Office’s commitment to preserving accuracy reflecting the essence of the  translation makes it an exceptional tool for all your translation needs. By ensuring unparalleled accuracy and maintaining the original structure of your documents, WPS Office AI PDF translator helps you deliver high-quality, professional translations. Whether you’re working on medical research, legal contracts, or business presentations, you can trust WPS Office to handle your documents with care and precision. Download WPS Office today and experience the benefits of accurate and well-formatted translations.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.