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How to Add Fillable Fields in WPS Office - A Step-By-Step Guide

November 22, 2023 639 views

In today's fast-paced world, efficiency is key. That's why WPS Office is here to help you streamline your workflow and save valuable time. With our easy-to-use fillable fields feature, you can quickly and effortlessly create forms that can be filled out digitally. Whether you're collecting signatures, gathering data, or simply making your documents more convenient, WPS Office makes it easy to get the job done.

Part 1: 2 Common Methods to Add Fillable Fields in WPS Office

WPS Office offers two convenient methods for adding fillable fields to your documents: using WPS Writer or using WPS PDF Tools. Both methods are relatively straightforward and can be used to create a variety of fillable forms. However, there are some key differences between the two methods that may make one more preferable than the other for your specific needs.

Method 1: Using WPS Writer

Quick and Simple Method for Beginners

WPS Writer is a word processing program, similar to Microsoft Word, that allows you to create and edit documents. One of its features is the ability to add fillable fields to your documents. This method is particularly quick and simple, making it an ideal choice for beginners.

Step-by-Step Tutorial

Step 1: Open your document in WPS Writer.

Open Document

Step 2: Choose Insert, then click the "Quick Parts" button in the menu bar.

Quick parts button

Step 3: In the “Quick parts” group, choose the “Forms” button.

Forms button

Step 4: Choose the type of field you want to add, such as text, checkbox, or dropdown list.

type of field

Step 5: Click and drag on the document to draw the field in the desired location.

located

Step 6: Double-click the field to open the "Field Properties" dialog box, where you can customize the field properties, such as the field name, default value, and validation options.

Field Properties dialog box

Method 2: Using WPS PDF Tools

More Customizable Method

WPS PDF Tools is a PDF editing program that allows you to create, edit, and convert PDF files. One of its features is the ability to add fillable fields to your PDF files. This method offers more customization options than using WPS Writer, but it requires you to convert your document to a PDF file first.

Step 1: Open your document in WPS Writer.

Open Document

Step 2: Click the "..." tab in the top menu bar. Click the "Export" button.

Export button

Step 3:  Click the "Export to PDF" button.

Export to PDF button

Step 4: Open the PDF file in WPS PDF Tools.

WPS PDF Tools

Step 5: Click the "Form" tab in the top menu bar. Choose the type of field you want to add, such as text, checkbox, or dropdown list.

Type of field

Step 6: Click and drag on the PDF file to draw the field in the desired location.

located

Step 7: Save as PDF

Save the document, and it will be downloadable as a PDF with fillable fields.

Which Method Should I Use?

If you need to create a simple fillable form, then WPS Writer is the best method to use. It is quick, easy, and does not require you to convert your document to a PDF file. However, if you need more customization options for your form fields, then WPS PDF Tools is the better choice. Just keep in mind that

Part 2: How to Add Fillable Fields in WPS Office for Mac

Adding fillable fields to your documents is a convenient way to collect information from others. WPS Writer for Mac makes it easy to add a variety of fillable fields to your documents, including text fields, checkboxes, radio buttons, and dropdown lists.

Step-by-Step Tutorial

Step 1: Open your document in WPS Writer for Mac.

Open document

Step 2: In the “Insert” tab, click the "Forms" button

Forms button

Step 3: In the “Forms” group, choose the "Protect Form" button.

Protect Form button

Step 4: Choose the Fillable Field Type

Select the type of fillable field you want to add from the dropdown menu. The available options include:

Text: A field where users can enter text.

Checkbox: A field where users can select or deselect an option.

Dropdown List: A field where users can select an option from a predefined list.

Fillable Field Type

Step 5: Click and drag on the document to draw the field in the desired location.

Located

Step 6: Double-click the field to open the "Field Properties" dialog box, where you can customize the field properties, such as the field name, default value, and validation options.

Field Properties dialog box

Step 7: Repeat steps 4-6 to add more fields to the document.

Adding fillable fields to your WPS Writer for Mac documents is a great way to collect information from others. With a few simple steps, you can create a variety of fillable forms that are easy to use and fill out.

Part 3: Why Choose a WPS Office for Your Work?

WPS Office

Microsoft Office has been the market leader in office productivity software for decades, offering robust applications such as Word, Excel, and PowerPoint. However, with the rise of cloud-based solutions and the increasing demand for cost-effective options, free alternatives like WPS Office have gained popularity.

Why should you choose WPS Office as an alternative to Microsoft Office?

Here is the answer:

WPS Office boasts several key advantages that make it an attractive option for individuals and businesses alike:

  • Cost-Effectiveness: Unlike Microsoft Office, which requires a subscription or a hefty upfront payment, WPS Office is entirely free to download and use. This makes it an appealing choice for budget-conscious users and organizations seeking to minimize their software expenses.

  • Compatibility with Microsoft Office Files: WPS Office seamlessly integrates with Microsoft Office files, allowing users to open, edit, and save documents created in Word, Excel, and PowerPoint. This compatibility ensures smooth collaboration and file exchange with those who use Microsoft Office.

  • Rich Functionality: WPS Office provides a wide range of features that are comparable to those found in Microsoft Office. Users can enjoy advanced formatting options, mail merge capabilities, macro support, and a variety of templates to enhance their productivity.

  • Cross-Platform Accessibility: WPS Office extends its versatility by supporting multiple operating systems, including Windows, Mac, Linux, iOS, and Android. This cross-platform compatibility enables users to access their documents and work seamlessly across various devices.

  • Safe and Stable Operation: WPS Office prioritizes user security and provides a stable operating environment. Its automatic updates ensure that users always have access to the latest features and security patches.

Personal Experience with WPS Office:

As a writer and content creator, I have found WPS Office to be a reliable and effective tool for my work. Its user-friendly interface and comprehensive features have enabled me to create documents, spreadsheets, and presentations efficiently. The ability to open and edit Microsoft Office files has been particularly valuable, allowing me to collaborate seamlessly with colleagues who use different software

Suitability of WPS Office

WPS Office is an excellent choice for a wide range of users, including:

  • Students: The free nature of WPS Office makes it an ideal option for students on a budget. Its user-friendliness and compatibility with school assignments make it a practical tool for academic work.

  • Home Users: For home users who require basic productivity tools, WPS Office offers a convenient and cost-effective solution. Its comprehensive features are well-suited for everyday tasks, such as creating documents, managing spreadsheets, and preparing presentations.

  • Small Businesses: Small businesses seeking to minimize software costs can benefit from WPS Office's free and versatile offerings. Its compatibility with Microsoft Office files ensures seamless integration with existing workflows and collaboration with partners.

  • Individuals Seeking Alternatives: For those seeking an alternative to Microsoft Office, WPS Office presents a compelling option. Its free availability, compatibility, and rich functionality make it a strong contender in the productivity software landscape.

Part 4: How to download WPS Office for Free?

You feel WPS Office is the best choice for you and want to download? Don’t worry, below is step by step how to download WPS Office:

Step 1: Visit the WPS Office website:wps.com.

Step 2: Click “ Free Download” button

Choose “Free Download” button

Step 3: Select the place you want to save WPS Office -> Save

Save WPS Office file

Step 4: Double click on the WPS Office file in your Download file, click “Run” and follow the on-screen instructions to install

Run the software

Step 5: After complete, you can enjoy all the power of WPS Office

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WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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FAQS:

1. Are my fillable documents compatible with Microsoft Word?

Fillable documents created in WPS Office can be saved in formats compatible with Microsoft Word, ensuring cross-platform usability.

2. Can I create complex forms with WPS Office?

Yes, WPS Office allows you to create complex forms with a wide range of field types, making it suitable for various applications.

3. Can I export the data collected from my fillable forms?

Yes, you can export the data collected from your fillable forms to a variety of formats, including CSV, Excel, and XML. This makes it easy to analyze and use the data in other applications.

Summary

Discover seamless document enhancement with our step-by-step guide on adding fillable fields in WPS Office. Whether using WPS Writer on PC or Mac, our tutorial simplifies the process with visual aids. Unleash the power of WPS PDF Tools for versatile field creation. Learn to convert Word to PDF effortlessly for added functionality. Our recommended methods cater to varying user expertise, ensuring a smooth journey in mastering fillable fields. Elevate your document experience with WPS Office, bridging compatibility with Microsoft Word and offering limitless possibilities in form creation.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.