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How to Embed a PDF in an Email: A Step-by-Step Guide

December 5, 2023 591 views

Have you ever struggled with attaching or embedding PDFs in your emails? Fear not! I've dived into the intricacies of PDF embedding, unraveling the mysteries to make your email game seamless. Join me on this journey as we explore various methods, share insightful tips, and ensure you're equipped to effortlessly share your PDFs.

How to Insert a PDF in Outlook Email as an Attachment

In today's digital communication landscape, attaching PDFs to emails is a common practice. Here's a step-by-step guide on how to seamlessly insert a PDF as an attachment in Outlook, ensuring your recipients receive your documents without a hitch.

Step 1: Open Outlook and create a new email message.

Step 2: Click the Attach File button in the ribbon.

Step 3: Browse to and select the PDF file you want to attach.

Step 4: Click the Open button to attach the file.

Step 5: Type your email message and click the Send button to send the email.

Note: The PDF file will be attached to the email as a separate file. The recipient will need to open the attachment to view the PDF.

How to Send a Fillable PDF by email

To send a fillable PDF by email in Outlook, follow the steps above to attach the PDF file. However, before you send the email, make sure to enable the Allow recipients to fill in this form option.

Step 1: To do this, open the PDF file in your email message. Then, click the File tab and select the Info option.

Step 2: In the Info pane, click the Protect Document button.

Step 3: In the Protect Document dialog box, select the Allow Forms checkbox and then select the Yes, Start Enforcing Protection option.

Step 4: Click the OK button to save your changes.

Now, when you send the email, the recipient will be able to open and fill in the PDF form.

Note: If you are sending the fillable PDF form to multiple recipients, you may want to consider using a mail merge to send the same email message to each recipient. This will ensure that each recipient receives a copy of the PDF form with their own unique fields.

How to Embed a PDF as an Attachment in Gmail

Sending emails with embedded PDFs can be a powerful way to convey information. Here's a detailed guide on how to attach a PDF to your Gmail messages for a seamless sharing experience.

To embed a PDF file as an attachment in Gmail:

Step 1: Open Gmail and create a new email message.

Step 2: Click the Attach files button in the compose window.

Step 3: Browse to and select the PDF file you want to attach.

Step 4: Click the Open button to attach the file.

Step 5: To insert an image of the first page of the PDF file into the body of the email message, click the Insert image button in the compose window.

Step 6: Select the Upload option and then browse to and select the PDF file you attached.

Step 7: Click the Open button to upload the image.

Step 8: Once the image has been uploaded, you can resize and position it in the body of the email message.

Step 9: Type your email message and click the Send button to send the email.

The recipient will receive an email message with the PDF file attached and an image of the first page of the PDF file inserted into the body of the email message.

Note: The PDF file will be attached to the email as a separate file. The recipient will need to open the attachment to view the PDF.

How to Embed a PDF in the Body of a Gmail Using PDF Converter

Embedding a PDF directly in the body of a Gmail email can be a powerful way to share information. Here's a step-by-step guide on achieving this using a PDF converter and leveraging the features of WPS Office.

Step 1: Open Gmail and Compose a New Email Begin by opening Gmail and clicking on the "Compose" button to create a new email.

Step 2: Convert the PDF to an Image using WPS Office

Install WPS Office if you haven't already. You can download it for free from the official website.

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Open WPS Office and navigate to the PDF file you want to embed.

Use the  PDF tools to convert the PDF to an image. Follow the on-screen instructions.

Download the converted image to your computer.

Step 3: Embed the Image in Gmail

Return to your Gmail email composition window.

Click on the "Insert Image" icon, usually represented by a mountain/sun icon.

Upload the downloaded image.

Position the image within the email body as desired.

Navigating through the steps of converting a PDF to an image using WPS Office is a straightforward process. The built-in PDF tools offer convenience, and the integration with Gmail makes embedding images seamless. This method provides a practical solution for users aiming to incorporate PDF content directly into their email communication.

By following these steps, you can efficiently embed a PDF in the body of a Gmail email, providing a visually appealing and easily accessible format for your recipients.

FAQs:

How to Create a Link to a PDF File?

Step 1: Upload PDF:

Upload your PDF file to a web server or file-sharing platform.

Step 2: Copy URL:

Copy the URL of the uploaded PDF.

Step 3: Insert Link:

In your text editor or website builder, use the "Insert Link" option.

Paste the copied URL.

Test the link to ensure it opens the PDF.

Step 4: Save or Publish:

Save changes or publish the web page.

Creating a link to a PDF file allows easy sharing and access with a simple click.

How to Add Hyperlinks to PDF in WPS Office?

Adding hyperlinks to a PDF in WPS Office is a straightforward process. Follow these steps:

Step 1: Open Your PDF in WPS Office

Launch WPS Office and open the PDF document you want to add hyperlinks to.

Step 2: Select the Text or Object

Choose the text or object where you want to create the hyperlink. This could be a word, image, or any other element.

Step 3: Access the Hyperlink Tool

Look for an option like "Insert Hyperlink" or "Link" in the toolbar or right-click menu. In WPS Writer, this is typically found under the "Insert" menu.

Step 4: Enter the URL

In the hyperlink dialog box, enter the URL you want the link to point to. Make sure to include the complete web address.

Step 5: Set Link Options (if available)

Depending on the version of WPS Office, you might have options to set link properties, such as whether the link should open in a new tab.

Step 6: Test the Hyperlink

After setting up the hyperlink, click "OK" to apply the changes.

Test the hyperlink by clicking on the linked text or object to ensure it directs to the intended URL.

Step 7: Save the PDF

Save your PDF document to preserve the added hyperlinks.

Adding hyperlinks in WPS Office enhances the interactivity of your PDF documents, allowing readers to navigate to external websites or resources with ease.

Summary:

Whether you're dealing with Outlook, Gmail, or fillable PDFs, our guide breaks it down step by step. WPS Office is the MVP here, making PDF sharing a cakewalk with its compatibility and free tools.

Share your thoughts as you go—it's like adding your own seasoning to the recipe. Say goodbye to PDF hassles, and welcome a smoother way of sharing and using PDFs in emails, all thanks to WPS Office. It's about making things simpler and more user-friendly.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.