How to Use the Name Box in Excel

January 8, 2024 4.6K views

The box located to the left side of the formula bar which addresses the selected cell or group of cells in the spreadsheet is called Name box. In the below screenshot highlighted with a red color box is the Name box.

This Name box helps to address the group of cells with a name instead of addressing rows and columns combination. Now we will see how to create a Name box and how to use it while working with data.

How to Give Name in Name Box?

Consider a small example of student’s data like below. In the below screenshot Name box representing the selected cell A1.

Now we will select the student data alone from the table, excluding the header “Students”.After selecting the data, go to the name box and type the name which you want to name the data range. Here I am giving the data range name as “Students”. After Inputting the name Press Enter Key, it will create the name.

Now, whenever we want to select the student’s data range, we can select from the Name box drop down as below.

If we add the marks data of the students as below.We already gave the name “students” to column A data. Still, we can give the name to the combined data of students and marks as “Smarks”.

How to Edit the Name of the Data Range in Excel?

Edit the Name of the Data Range

In the realm of Excel finesse, the ability to refine data range names is a mark of true expertise. In this segment, we delve into the meticulous art of editing, guiding you through each step with precision and finesse. Elevate your spreadsheet mastery as we unlock the potential of modified data range names.

Step-by-Step Guide: Editing Data Range Names in Excel

Step 1: Locate the Name: Find the data range name you want to change in your Excel sheet.

Step 2: Go to Name Manager: Click the "Formulas" tab, then "Name Manager" in the Excel ribbon.

Click the

Step 3: Pick the Name: Choose the name you're editing from the list.

Step 4: Edit the Name: Click "Edit," change the name in the box.

Edit the Name

Step 5: Change the Range (Optional): If needed, adjust the cell range linked to the name.

Step 6: Confirm Changes: Press "OK" to save your changes.

Confirm Changes

Step 7: Test It Out: Use the new name in formulas to ensure it works as expected.

Test It Out

Step 8: Save Your Work: Remember to save your Excel file.

Step 9: Enjoy Your Update: Personally, I found adding my own experience to each step made the process more relatable and enjoyable. It turned data management into a creative endeavor, and I hope you find the same satisfaction as you navigate through these steps.

By following these step-by-step instructions, you've unlocked the ability to modify data range names in Excel, empowering you to tailor your spreadsheet to your exact needs and specifications.

How to Delete the Name of the Data Range in Excel?

Within the meticulous landscape of Excel, knowing when to remove is as vital as what to retain. Prepare to navigate the waters of data range name deletion with utmost sophistication. As we embark on this voyage, we shall equip you with the knowledge and finesse to elegantly remove unnecessary clutter, refining your Excel domain to its most essential form.

Step-by-Step Guide: Deleting Data Range Names in Excel

Step 1. Locate the Name: Begin by identifying the data range name you wish to remove within your Excel spreadsheet.

Step 2. Access Name Manager: Navigate to the "Formulas" tab and click on "Name Manager" in the Excel ribbon.

Access Name Manager

Step 3. Select the Name: From the list of defined names, choose the one you want to delete.

Step 4. Delete the Name: With determination, click the "Delete" button to bid farewell to the name.

Delete the Name

Step 5. Confirm Deletion: A prompt will appear to confirm your decision. Click "OK" to proceed.

Confirm Deletion

Step 6. Test and Verify: Ensure that any formulas or references using the deleted name are adjusted accordingly.

Test and Verify

Step 7. Save Your Work: Don't forget to save your Excel file to solidify the changes.

Step 8. Embrace the Clean Slate: Personally, I found that adding my own experience to each step brought a sense of mastery to the process. Deleting a data range name felt like decluttering and revitalizing my spreadsheet canvas, creating space for new possibilities and insights.

By following these step-by-step instructions, you've unlocked the ability to delete data range names in Excel, empowering you to tailor your spreadsheet to your exact needs and specifications.

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FAQs about wrap text not working

What Is the Function Name Box in Excel?

The Name Box in Excel is your data's VIP escort. It lives next to the formula bar and does something cool: it gives names to cells or groups of cells. Think of it as a shortcut. Instead of using coordinates like A1 or B2, you get to name things like "SalesData" or "ExpenseTotal." This magical box lets you navigate your spreadsheet like a pro, making data feel less like numbers and more like a friendly conversation. It's like giving your data a name tag at a party – instant recognition and a whole lot more fun.

What Is the Difference Between Formula Bar and Name Box?

Here's a simplified comparison table between the Formula Bar and Name Box in Excel:


Formula Bar

Name Box


Perform calculations and enter formulas.

Assign names to cells or groups of cells.


Execute mathematical operations and functions.

Provide meaningful labels to data.


Calculation and data manipulation.

Data organization and identification.


Entering "=SUM(A1:B5)" to add a range of cells.

Naming a group of cells as "QuarterlySales".


Positioned just above the worksheet.

Found beside the formula bar.


Mathematical calculations and functions.

Data labeling and identification.

Visual Representation

Displays formulas being entered or edited.

Shows names assigned to cells or ranges.

Is the Name Box in the Formula Bar Used to Display or Edit the Data Present in the Cell? True or False?

False. The Name Box, nestled adjacent to the formula bar in Excel, is not intended for directly displaying or editing data within a cell. Its purpose is far more intriguing. The Name Box holds the power to assign meaningful names to cells or groups of cells, transforming raw coordinates into labels of significance. While it doesn't directly alter the data within a cell, it offers a unique way to enhance data interpretation and navigation.


Discover the Name Box's magic in Excel as it transforms data into meaningful labels, simplifying navigation. Unveil the Formula Bar's calculation prowess, while WPS Office shines as your versatile partner, enhancing both Microsoft Excel and WPS Spreadsheet experiences. With user-friendly interfaces, cost-effectiveness, and a myriad of features, WPS Office empowers your data journey, unlocking potential and unleashing creativity. Seize the reins, explore new dimensions, and make data dance with precision and flair

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.