Hiring applications are one of the most important parts of recruitment, but many of us are unsure how to create one, especially a form that covers all the key questions so you can hire effectively and filter out applicants who do not match the requirements. When I was looking into how to make an effective hiring application form, I found the best way was to use a hiring application form template. In this guide, I will share everything you need to know about them and show you how to edit them easily using WPS Office.
Key Elements of a Good Hiring Application Form
Before jumping into howto create a hiring application form, let’s first look at the key components it should have to make it effective.
Personal information: This is one of the main components of a job application form. That is the details of the applicant, their name so we can recognize them and their contact details so we can contact them for further process.
Educational background: This one is another important element of a hiring application. This helps to see if the applicant is meeting the educational qualification requirement so it is easier to filter out those who do not.
Employment history: This component helps to recognize if the applicant has enough experience in the relevant field.
Skills and qualifications: This component helps to recognize if the applicant possesses any skills or qualifications that can really increase their productivity in the field.
Availability: How many hours per week they are available and what their preferences are, a remote job or an on-site one.
References: This section helps to see if the applicant has any relatives or friends already working in the firm who can vouch for them.
Signature: This is a part where they will do their signature to confirm everything that they have said above is all true.
10 Free Hiring Application Form Templates
Now that you know the key parts of a hiring application, let’s look at some hiring application templates that can make it easier for you to create jobapplications forms.
Excel Templates
There are two types of hiring application forms. One is Excel templates and the other is Word templates. Below are the Excel templates you can use for your applications.
1. Department Job Recruitment Application Form
Department Job Recruitment Application Form is a simple and clear layout that helps you collect all the basic details of applicants for a specific department. It organizes personal details, qualifications, and work history in a way that makes it easy to compare candidates.
2. Interview Application Form
Interview Application Form is great if you are looking to get every bit of detail from the applicant. It covers all the important elements of a good hiring application, which makes it one of the best choices.
3. Job Application Form
Job Application Form is another good template. It is very simple but has all the information you will be needing from your applicant. From personal information up to the signature, it has it all.
4. Employee Job Transfer Application Form
Employee Job Transfer Application Form is a good option for when your employees want to transfer to different departments or posts. This one encompasses all the information that you will be needing from them, from their reason for transfer to assessment options.
Word Templates
Along with Excel templates, there are also Word templates for hiring applications. Below are the ones that I found effective.
5. Professional Job Application
Professional Job Application is a great template if you are an applicant trying to outshine others. This extra letter can make your application stand out so it will be easier for the recruiter to notice you.
6. Doctor's Job Application
Doctor's Job Application is another good template. It helps applicants write down everything they want to share about themselves, from their achievements to their educational background, making it easier for the recruiter to notice everything with just a single read.
7. Job Application Form (Word)
Job Application Form (Word) is a great choice as it helps you get every single detail of the applicant. What makes this form stand out is that it even has a special instructions page for the applicant.
8. Personal Job Application
Personal Job Application is great if you do not want to look at every single detail of the applicant, especially the irrelevant ones. This helps you filter out the unnecessary information and allows applicants to tell more about their achievements and skills.
9. Employment Application Form
Employment Application Form is a very simple application for employment template that is generally used. It contains different boxes where the applicants can fill in their information.
10. UK Job Application Form Template
UK Job Application Form Template is a very detailed hiring application form with almost five pages. This one is good if you really want detailed information about the applicant, but you might want to skip it if you do not want to go through irrelevant details.
How to Edit and Print Hiring Application Form Templates in WPS Office
After you have chosen your preferred template, be it a detailed form or an application letter, it is time to actually edit it to your liking and make it more personalized. For that, I have found WPS Office to be the bestoption. If you have chosen an Excel template, then WPS Spreadsheet will help you, and if you have chosen a Word document, then WPS Writer is there for you. Below are the steps you can follow to edit your templates.
1. For Excel Templates
Editing Excel templates in WPS is pretty easy. Follow the steps below to easily edit them:
Step 1: Open your chosen template in WPS Spreadsheet.
Step 2: Click on the cells and start adding applicant information like name, contact details, and qualifications.
Step 3: To adjust the font of the headings, select the text you want to change and click on the font options at the top to choose your preferred style.
Step 4: Once you’re done, click on the three lines icon in the top left, then select Export to PDF.
2. For Word Templates
Editing Word templates in WPS is just as simple. Follow the steps below to easily customize them:
Step 1: Open your chosen template in WPS Writer.
Step 2: Click on the text fields and start adding details like applicant name, work history, and skills.
Step 3: To insert your company’s logo or any picture into the application form, click on Insert, thenselect Picture and choose the file from your computer.
Step 4: Once you’re done, click on the three lines icon in the top left, then select Export to PDF.
A Smarter Office Suite to Support Hiring Form Management
If you're looking for a free and reliable office suite then WPS Office is the way to go. It’s not just for opening or viewing documents. It actually lets you edit almost any kind of filewith ease. Compared to other options out there, WPS Office really stands out, especially because of its built-in AI tools that make everything ten times easier and faster. Plus its simple interface makes it super easy to navigate things.
WPS Office is the best if you want to manage hiring forms. Its ability to open almost any document makes the process much easier. Plus the way it allows you to work across platforms like using WPS Spreadsheet to make an Excel list of qualified candidates while checking their application letters in WPS Writer can save you a lot of time and effort.
Pros of Using WPS Office
Works on both desktop and mobile
Lets you open, edit, and create all kinds of documents easily
Comes with smart AI tools to help write, correct grammar, and summarize
Offers a huge library of free editable templates, including flyers and resumes
Super beginner-friendly with a simple interface
You don’t need to install separate apps for PDF, Word, or Excel.
Supports online collaboration and document sharing
Regular updates and stable performance
Most features are free to use without needing a premium plan
FAQs
1. Can I use these hiring application form templates for commercial use?
Yes, you can use most WPS templates for both personal and business purposes. They are free to download and edit, but it’s always better to quickly check the license of the specific template you are using. This way you can be sure there are no restrictions before you share or print them for your company.
2. How do I convert a job application form to PDF in WPS?
It’s very simple. Just open your file in WPS Writer or WPS Spreadsheet. Click on Menu, then select Export to PDF. This will save your form as a PDF file which you can easily share, print, or send by email without losing the formatting.
3. Can I add a logo or branding to the hiring form?
Yes, you can. WPS Writer and WPS Spreadsheet let you insert your company logo, change fonts, and adjust colors to match your branding. This helps you make your form look more professional and in line with your company’s style.
4. Do these templates work on mobile devices?
Yes, they do. WPS Office has a mobile app where you can open, edit, and even export your hiring forms as PDFs directly from your phone or tablet. This is great if you want to make quick edits while on the go.
The Easy Way to Create Hiring Application Forms
When I was hiring for my company, I came across a big problem as I couldn’t find the right hiring application form. Whenever I got one made from someone, it was always missing something important. So, I decided to take matters into my own hands. After doing a bit of research, I found out that you can create your own hiring application forms using templates.
If you are in the same boat and looking for how to make the right hiring application form tailored to your needs, then this guide is for you. I will recommend 10 application form templates and show you how to edit them using the tool that has worked best for me, WPS Office, which I have personally tried and tested.
