Do SharePoint News Digests Reach Guest Users? Explained
Question details
SharePoint Online site owners want to know whether external guest users will automatically receive news digest emails.
- Product
- SharePoint Online
- Device & OS
- not provided
- Scenario
- Publishing news on a SharePoint Online site and expecting external guest users with proper permissions to receive automated news digest emails.
- Observed behavior
- SharePoint automatic news digest emails are not sent to guest users, even if the guest users have the necessary permissions to access the news posts.
Verify your guest users' permission levels on the SharePoint site to ensure they actually have access to the news posts before setting up alternative email deliveries.
Use Alternative Methods to Share SharePoint News with Guests
Since SharePoint's automatic news digests do not support external guest users, you must use alternative communication channels such as manual sharing.
By design, Microsoft SharePoint Online does not send automatic news digest emails to external guest users. Even if a guest user has full access and permissions to view the news posts on your SharePoint site, the automated digest system is restricted to internal members of your organization.
Navigate to the specific SharePoint news post you want your external guest users to read.
Click the 'Share' button at the top of the page, or simply copy the direct URL of the news post from your browser's address bar.
Paste the copied link into a standard email client (like Outlook) and send it directly to your external guest users.
Alternatively, compile multiple news links into a single email or use an external marketing tool to send a manual newsletter to your guest distribution list.
Looking for a Simpler Way to Share Documents with Guests?
Since SharePoint automatic news digests do not support external guest users, managing external collaboration can sometimes feel rigid. WPS Office offers a free, lightweight, and easy-to-use alternative to Microsoft Office, allowing you to create, edit, and share documents with external users effortlessly without complicated permission setups.
- 1. Open WPS Office: Launch WPS Office and open the document or newsletter you wish to share with external users.
- 2. Click Share: Navigate to the top right corner of the application and click the 'Share' button.
- 3. Send to Guests: Create a secure sharing link and send it directly to your external collaborators via email or your preferred messaging app.
Frequently Asked Questions
Why don't guest users receive SharePoint news digests?
Microsoft designed the automatic news digest feature exclusively for internal users within the organization's tenant. External guests are systematically excluded from these automated mailings, regardless of their permission levels.
Can I manually send a news digest to a guest user?
Yes, you can manually select the relevant news posts, compile them into an email using your preferred email client, and send them directly to your external guest users.
Do guest users need special permissions to read SharePoint news via a manual link?
Yes. Even if you send them a direct link via email, guest users must still have at least 'Read' permissions on the SharePoint site or the specific news page to view the content.
