How to Fix OneDrive Files Appearing After Sharing is Removed
Question details
Users can still see and attach OneDrive files in Outlook even after file sharing permissions have been revoked.
- Product
- OneDrive / Microsoft Outlook
- Device & OS
- not provided
- Scenario
- Attaching files via Outlook web locations or checking OneDrive access after removing share permissions.
- Observed behavior
- Files appear to be private online, but a coworker can still view them when using the 'Attach File > Browse Web Location > OneDrive' feature in Outlook.
Ensure you are logged into your OneDrive account on the web with administrator or owner privileges to modify site and file access settings.
Review Direct Access and Shared Links via Manage Access
Ensure that no hidden direct permissions or active shared links are allowing the coworker to access the files.
Sometimes removing a user from a shared folder doesn't remove all their access permissions. They may still retain access through a previously generated sharing link or direct access granted at the file level.
Log in to your OneDrive account through a web browser.
Right-click the affected file or folder and select 'Manage Access' from the context menu.
Check the 'Links Giving Access' section for any active shared links and delete them to revoke access.
Review the 'Direct Access' list to ensure the coworker is not listed. If their name appears, remove their access directly from this menu.
Verify Site Collection Administrators in OneDrive Settings
Check if the coworker has been granted site-wide administrative access, which overrides individual file permissions.
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Frequently Asked Questions
Why do my files still appear in Outlook after removing OneDrive sharing?
Outlook often caches previously accessed web locations. While the file names may still appear in the 'Browse Web Location' list, the user will typically receive an access denied error if they actually try to open the files after sharing has been revoked.
What is the difference between Direct Access and Shared Links in OneDrive?
Direct Access grants specific individuals permanent permission to view or edit a file. Shared Links create URLs that anyone (or specific groups) can use to access the file, and these links remain active until manually deleted.
Can a site collection administrator see all my private OneDrive files?
Yes. Site collection administrators have full control over the entire OneDrive site, meaning they can view, edit, and manage all files and folders, regardless of individual file sharing settings.
