How to Print Only a Saved Envelope Without Blank Pages in Word 2019
Question details
The user wants to print an envelope without printing an attached blank page and needs to save the document so that it contains only the envelope for future use.
- Product
- Word 2019
- Device & OS
- not provided
- Scenario
- Printing a saved document that is meant to be just an envelope, but contains extra formatting causing an unwanted blank page to print.
- Observed behavior
- When printing or saving the envelope, an extra blank page is attached due to hidden section breaks and empty paragraphs.
Enable the 'Show/Hide ¶' feature in your Word document to reveal hidden formatting symbols, which is necessary for locating and removing the hidden section breaks causing the blank page.
Remove Blank Pages by Managing Section Breaks
Use this method to permanently delete the unwanted blank page so the document can be saved as a standalone envelope.
Word often separates the envelope from the rest of a document using a 'Next Page' section break. By modifying this break to 'Continuous' and removing empty paragraphs, you can isolate the envelope.
Navigate to the Home tab and click the Pilcrow symbol (¶) in the Paragraph group to display hidden formatting marks.
Find the section break at the top of the envelope. If necessary, insert a 'Next Page' section break to separate the sections clearly.
Highlight and delete the section break and any empty paragraph marks located on the blank page.
Click into the remaining section, go to the Layout tab, open the Page Setup dialog, select the Layout tab, and change the 'Section start' dropdown to 'Continuous'.
Once the blank page disappears, save your document. It will now contain only the isolated envelope for future printing.
Print Only the Envelope Using the Page Range Field
This is a quick workaround if you want to bypass the blank page during printing without permanently altering the document's formatting.
Create and Print Envelopes Easily in WPS Office
WPS Office offers a dedicated, user-friendly Envelopes tool that generates perfectly formatted envelopes without creating unwanted blank pages or complicated section breaks.
- 1. Open WPS Writer: Launch WPS Office and open a new blank document in WPS Writer.
- 2. Access Envelope Settings: Navigate to the Mailings tab on the top ribbon menu and click on the 'Envelopes' button.
- 3. Input Addresses: Type your Delivery Address and Return Address into the designated fields in the dialog box.
- 4. Print or Save: Click 'Print' to send the envelope directly to your printer, or choose 'Add to Document' to save it cleanly as a standalone file.
Frequently Asked Questions
Why does Word automatically attach a blank page to my envelope?
Word uses a 'Next Page' section break to separate the envelope formatting from the standard document formatting. If there is no text in the standard document section, it appears as an empty blank page when printed or saved.
What does typing 's1' in the print settings do?
Typing 's1' targets Section 1 of your document. Since envelopes are typically generated as the first section, this command forces the printer to output only the envelope and ignore subsequent sections or blank pages.
Can I use templates to create envelopes instead of the built-in tool?
Yes, you can use built-in templates, such as the standard #10 envelope, or download third-party templates. Go to File > New and search for 'envelope' to browse pre-formatted options that often avoid the blank page issue.
