How to Integrate SharePoint Calendars with Outlook and Zoom
Question details
The user needs to display separate SharePoint calendars connected to Outlook and Zoom to allow teams to create, view, and join meetings seamlessly from a SharePoint page.
- Product
- SharePoint / Outlook / Zoom
- Device & OS
- not provided
- Scenario
- Setting up a unified calendar display on a SharePoint page to manage and join Zoom meetings synced through Outlook.
- Observed behavior
- The goal is to successfully link a SharePoint calendar with Outlook, integrate Zoom meeting links, and embed this calendar onto a SharePoint page with proper access permissions.
Ensure you have Site Owner or Edit permissions in SharePoint to add apps and web parts, and verify that the Zoom for Outlook add-in is installed in your Outlook desktop or web client.
Connect SharePoint Calendar to Outlook and Embed on Page
This recommended method uses native SharePoint settings to sync with Outlook, utilizes the Zoom add-in for meeting links, and embeds the calendar directly onto your site.
By syncing your SharePoint calendar with Outlook, you can manage events from your email client while keeping the SharePoint site updated. Using the Zoom add-in within Outlook allows you to generate meeting links that automatically sync back to SharePoint.
Navigate to your SharePoint site, click on 'Site Contents', select 'New', and then 'App'. Search for 'Calendar' and create a new calendar list.
Open the newly created Calendar list in SharePoint. In the top ribbon, click on the 'Calendar' tab and select 'Connect to Outlook'. Accept any prompt to allow the browser to open Outlook.
In Outlook, locate the synced SharePoint calendar under 'Other Calendars'. Create a new meeting event and click the 'Add a Zoom Meeting' button (requires the Zoom for Outlook add-in) to insert the meeting URL and details.
Go to the SharePoint page where you want to display the calendar. Click 'Edit', add an 'Embed' web part, and paste the URL of your SharePoint calendar to display it on the page.
Go to the Calendar list settings in SharePoint and click 'Permissions for this list'. Ensure that the targeted users have at least 'Read' permissions to view the calendar, or 'Contribute' permissions if they need to create events.
Manage Your Work Efficiently with WPS Office
While complex SharePoint integrations require the Microsoft ecosystem, WPS Office provides a lightweight, highly compatible, and free alternative for your daily document creation and schedule planning.
- 1. Download WPS Office: Visit the official WPS website and click the 'Download WPS Office Free' button to get the installer.
- 2. Install the Suite: Run the installer file and follow the straightforward setup wizard to install the software on your device.
- 3. Open and Edit Microsoft Formats: Launch WPS Office and drag-and-drop your existing Word, Excel, or PowerPoint files to continue working seamlessly without any format loss.
Frequently Asked Questions
Can I sync my SharePoint calendar with Outlook for Mac?
Yes, you can connect SharePoint calendars to Outlook for Mac by subscribing to the calendar using the generated link from SharePoint, though bidirectional syncing may have some limitations compared to the Windows desktop client.
Why isn't the 'Connect to Outlook' button working in SharePoint?
This issue often occurs if you are using a modern browser that restricts certain protocols, or if Outlook is not set as your system's default email and calendar client. Try using Microsoft Edge in Internet Explorer mode.
Do attendees need a Zoom account to join meetings from the SharePoint calendar?
No, attendees only need to click the Zoom meeting link provided in the calendar event description to join as guests. However, the host who creates the meeting must have a Zoom account connected to their Outlook add-in.
