How to Save a Converted PDF to Desktop and Send as an Email Attachment
Question details
The user needs to ensure that a converted PDF can be opened by the recipient by downloading it locally and attaching it to a new email.
- Product
- Device & OS
- not provided
- Scenario
- Sending a converted PDF document to someone via email.
- Observed behavior
- The sender can view the converted PDF, but the recipient is unable to open the email attachment.
Ensure that your email provider's file size limit (usually 20MB to 25MB) is larger than the converted PDF you intend to send, and confirm the recipient has a compatible PDF viewer installed.
Save the PDF Locally and Re-attach to a New Email
Downloading the file to your computer and attaching it manually resolves common issues with temporary files or broken document links.
Sometimes, directly sharing a converted file from a web browser or conversion tool sends a temporary link or an incomplete file instead of the actual document. Saving the document to a known location on your hard drive guarantees that the physical file is uploaded to the email.
Open the converted PDF document. Click on the 'Download' button or navigate to 'File' > 'Save As'.
Select your Desktop or another easy-to-find folder on your computer, name the file clearly, and click 'Save'.
Open your email client, create a new message, and click the 'Attach File' (paperclip) icon.
Browse to your Desktop, select the saved PDF file, and wait for it to fully load into the email draft before clicking 'Send'.
Manage, Save, and Send PDFs Seamlessly with WPS Office
WPS Office offers a built-in PDF toolkit that allows you to safely convert documents, save them directly to your local drive, and email them with a single click, ensuring perfect compatibility for your recipients.
- 1. Convert to PDF: Open your original document in WPS Office and click on 'Export to PDF' under the Tools tab.
- 2. Save Locally: Choose a recognizable local directory, such as your Desktop, and save the converted file.
- 3. Share via Email: Click the 'Share' or 'Email' button within WPS Office to automatically attach the saved PDF to your default email client.
Frequently Asked Questions
Why can't the recipient open my PDF email attachment?
This usually happens if the file was attached as a temporary cloud link instead of a physical file, if the document became corrupted during the email transfer, or if the recipient does not have a PDF reader application installed.
How do I check if my saved PDF is too large to email?
Locate the saved PDF on your Desktop. Right-click the file and select 'Properties' (on Windows) or 'Get Info' (on Mac). Look at the 'Size' field; most email providers restrict attachments to 20-25 MB.
What should I do if my PDF exceeds the email size limit?
You will need to compress the file before sending it. You can use a PDF editor like WPS Office to reduce the file size, or upload the file to a cloud storage service (like Google Drive or Dropbox) and email the sharing link instead.
