How to Check and Update Microsoft 365 Apps Manually
Question details
The user wants to manually check for and install updates for their Microsoft 365 applications to resolve errors and ensure the software is current.
- Product
- Microsoft 365
- Device & OS
- not provided
- Scenario
- Keeping office applications up to date to access new features, maintain security, and fix operational errors.
- Observed behavior
- The user navigates the Office interface to trigger a manual update check from the Account settings and confirms the successful installation of updates.
Before checking for updates, ensure your device has an active internet connection and save your progress in all open documents to prevent data loss if the application needs to restart.
Manually Update Microsoft 365 via Account Settings
The standard method to force Microsoft 365 apps to check for the latest updates directly from within any Office application interface.
This method works for all Microsoft 365 desktop applications, including Word, Excel, PowerPoint, and Outlook.
You only need to update one application; the update process automatically applies to the entire Microsoft 365 suite.
Launch any Office app, such as Microsoft Word or Excel, and create a new blank document.
Click on 'File' in the top-left corner of the ribbon, then select 'Account' from the bottom-left menu. If you are using Outlook, this option is named 'Office Account'.
Locate the 'Product Information' section on the right side of the screen and click on the 'Update Options' button.
Select 'Update Now' from the drop-down menu. If 'Update Now' is not available, click 'Enable Updates' first, and then repeat the previous step. Office will now check for and install available updates.
Wait for the process to finish in the background. Once completed, a window displaying 'You're up to date!' will appear. Close the window to continue working.
Try WPS Office: A Lightweight, Free Alternative Always Kept Up to Date
If you are tired of managing complex Microsoft 365 updates, errors, or subscriptions, WPS Office offers a free, highly compatible alternative. It automatically handles updates effortlessly, ensuring you always have the latest tools without the manual hassle.
- 1. Download WPS Office: Visit the official WPS Office website and download the free installer for your operating system.
- 2. Install the Software: Run the downloaded setup file and follow the brief on-screen instructions to install the suite.
- 3. Start Creating: Launch WPS Office to instantly access Writer, Spreadsheet, and Presentation tools in one unified, automatically updated workspace.
Frequently Asked Questions
Why is the 'Update Now' button missing in my Office app?
If you do not see 'Update Now', you may need to click 'Enable Updates' from the Update Options menu first. If the option is entirely missing, your Office installation might be managed by your company's IT department, or you may be using a volume license version that updates automatically.
Will updating Microsoft 365 delete my personal files?
No, updating the application only upgrades the software files and features. Your personal documents, spreadsheets, and emails remain completely safe and unaffected.
Can I use Office apps while the update is downloading?
Yes, you can continue working while the update downloads in the background. However, you will be prompted to save your work and close the applications once the software is ready to apply the installation.
How do I verify which version of Microsoft 365 I am running?
You can check your current version by navigating to File > Account (or Office Account in Outlook). Your version and build number are displayed under the 'About Word' or 'About Excel' section in the Product Information panel.
