How to Download OneNote 2016 Instead of OneNote for Windows 10
Question details
The user wants to download and install the legacy OneNote 2016 desktop application instead of the newer OneNote for Windows 10 provided by standard Microsoft 365 installations.
- Product
- Microsoft OneNote
- Device & OS
- Windows 10
- Scenario
- Trying to install a legacy version of OneNote to access specific features like fixed page sizes for printable assignments.
- Observed behavior
- Standard Microsoft 365 installations default to the newer OneNote application, omitting the OneNote 2016 version from the software suite.
Verify your current Microsoft 365 subscription plan and check if you already have the standard OneNote app installed, as installing both versions simultaneously may require signing out of your current Office accounts first.
Download OneNote 2016 via Direct Deployment Link
Use Microsoft's official deployment methods or legacy download links to install the 2016 desktop version manually.
Although Microsoft 365 pushes the newer version of OneNote by default, the classic 2016 version is still available as a separate standalone installation. You must use the direct desktop download rather than the Microsoft Store.
Go to the official Microsoft OneNote download page (onenote.com/download) in your web browser.
Look for the 'Windows Desktop' download option. Click the 'Download' button to get the setup executable file (setuponenotefreeretail.x86.en-us.exe or similar).
Double-click the downloaded executable file to begin the installation process. Follow the on-screen prompts to install the legacy application.
Once installed, launch OneNote 2016 and sign in using your Microsoft 365 school or work account credentials to sync your notebooks.
Adjust Page Setup in the Current OneNote App
If you cannot install OneNote 2016, you can still format your notes for printable assignments using the current app's export features.
Request Access from Your School or IT Administrator
School or enterprise administrators manage installation configurations and can provide access to legacy applications.
Try WPS Office for Note-Taking and Document Management
If you are struggling with missing features or installation restrictions in Microsoft 365, consider WPS Office. It provides a lightweight, highly compatible alternative for your document, spreadsheet, and presentation needs without complex installation restrictions or forced app updates.
- 1. Download the Installer: Visit the official WPS Office website and click the free download button.
- 2. Install the Software: Run the downloaded file and follow the quick installation wizard.
- 3. Create and Export Documents: Open WPS Writer to take your notes, set fixed page sizes easily in the Page Layout tab, and export perfectly formatted PDFs.
Frequently Asked Questions
Why does Microsoft 365 install OneNote for Windows 10 instead of OneNote 2016?
Microsoft temporarily shifted its focus to the unified OneNote app (previously called OneNote for Windows 10) to streamline the user experience across devices. While OneNote 2016 is no longer the default installed version in some Microsoft 365 channels, it remains supported and available as a separate download.
Can I run OneNote 2016 and OneNote for Windows 10 at the same time?
Yes, you can have both versions installed on your Windows device simultaneously. They will both sync with your Microsoft account, though you should choose one as your default application for opening OneNote links.
How do I get fixed page sizes in the newer OneNote?
The newer OneNote application utilizes an infinite canvas by default and does not have the 'Paper Size' feature found in OneNote 2016. To emulate fixed page sizes, you must use the 'Print' or 'Export to PDF' features to see how the content fits on standard paper sizes like Letter or A4.
Will OneNote 2016 stop working eventually?
Microsoft has extended mainstream support for OneNote 2016 to align with Office 2019 and newer Office releases. However, it is considered a legacy application and will eventually reach end-of-life status. It is safe to use for now, but migrating to the current unified OneNote app is recommended for long-term compatibility.
