Understanding What Is Included in a Viva Learning License
Question details
Organizations need clarity on whether Microsoft 365 subscriptions include Viva Learning, especially regarding publishing internal courses via SharePoint and knowing when additional licenses are required.
- Product
- Microsoft Viva Learning
- Device & OS
- not provided
- Scenario
- Determining licensing requirements for deploying internal training and SharePoint content through Microsoft Teams.
- Observed behavior
- Administrators are uncertain if extra premium licenses are required beyond standard Microsoft 365 enterprise plans to access basic capabilities and SharePoint integration.
Check your current Microsoft 365 subscription tier (e.g., E3, E5, F1) in the Microsoft 365 Admin Center, as this determines your baseline access to Microsoft Viva features.
Utilize Basic Viva Learning Capabilities in Microsoft 365
Most enterprise Microsoft 365 plans include basic Viva Learning capabilities, such as SharePoint integration, at no additional cost.
If your organization has an active Microsoft 365 enterprise subscription, you can deploy foundational training features immediately. This basic tier allows you to utilize Microsoft Learn, Microsoft 365 Training, and your own custom content hosted on SharePoint.
Ensure your organization has an active Microsoft 365 enterprise subscription (such as F1, F3, E3, or E5), which includes basic Viva Learning access by default.
Open Microsoft Teams, click on the Apps icon on the left sidebar, search for 'Viva Learning', and add or pin it to your Teams workspace.
Navigate to the Microsoft 365 admin center, access the Viva Learning org settings, and configure your organization's SharePoint site URL as a learning content provider without requiring additional licenses.
Evaluate Premium Features for Advanced LMS Integration
If your organization requires integration with third-party Learning Management Systems (LMS) or advanced tracking, a premium license is necessary.
Create Internal Training Content Effectively with WPS Office
While Microsoft Viva Learning is excellent for distributing courses, you need a reliable tool to create those training materials. WPS Office is a free, lightweight, and highly compatible alternative to Microsoft Office, perfect for drafting internal SharePoint courses, presentations, and training manuals without additional enterprise licensing fees.
- 1. Download WPS Office: Visit the official WPS website and download the free installation package for your Windows, Mac, or Linux operating system.
- 2. Create training materials: Use WPS Writer and Presentation to build comprehensive guides and engaging slides, saving them in standard Microsoft formats.
- 3. Upload to SharePoint: Upload your finished WPS documents directly to your organization's SharePoint folder that is connected to Viva Learning.
Frequently Asked Questions
Do I need an extra license to link SharePoint to Viva Learning?
No, adding SharePoint as a content provider for hosting internal organization courses is included in the basic Viva Learning features available with standard Microsoft 365 enterprise subscriptions.
What is the difference between basic and premium Viva Learning?
Basic Viva Learning includes access to Microsoft Learn, Microsoft 365 Training, and internal SharePoint content. Premium Viva Learning requires an additional paid license and enables third-party LMS integrations, advanced tracking, and automated course recommendations.
Can frontline workers access Viva Learning?
Yes, frontline workers assigned with Microsoft 365 F1 or F3 licenses have access to the basic features of Viva Learning, allowing them to view internal SharePoint training materials directly within Microsoft Teams.
How do I manage content providers in Viva Learning?
Administrators can manage content providers by navigating to the Microsoft 365 Admin Center, selecting 'Settings', choosing 'Org settings', and then configuring 'Viva Learning' to enable or disable specific content sources like SharePoint.
