How to Change Text Case and Use Keyboard Shortcuts in Publisher 2019
Question details
The user wants to know how to add custom keyboard shortcuts, change text case, and highlight text in Microsoft Publisher 2019.
- Product
- Microsoft Publisher 2019
- Device & OS
- not provided
- Scenario
- Editing a document layout and trying to use keyboard shortcuts to efficiently change text case and apply highlights for items needing review.
- Observed behavior
- Publisher 2019 lacks the built-in ability to customize keyboard shortcuts, and the default Change Case button occasionally fails to work, prompting the need for alternative formatting methods.
Ensure you are running the latest build of Publisher 2019, as certain formatting tools like Text Highlight Color depend on your specific software version.
Use the Built-in Font Formatting Tools
Use the standard ribbon commands in Publisher to change text case and highlight text for review.
While Publisher does not support custom keyboard shortcuts, you can still rely on standard Office shortcuts and the built-in ribbon menus to handle most text formatting needs.
Click and drag your cursor over the text you want to format in your Publisher document.
Navigate to the Home tab. In the Font group, click on the Change Case icon (usually represented by 'Aa') and select your desired capitalization style.
To mark items for review, stay in the Font group on the Home tab and click the Text Highlight Color tool, if it is available in your Publisher build.
Use Microsoft Word as a Formatting Workaround
If the Change Case button is unresponsive in Publisher, use Microsoft Word to process the text formatting.
Get Advanced Text Formatting and Custom Shortcuts with WPS Office
If you find Microsoft Publisher's text formatting capabilities limited and frustrating, consider switching to WPS Office. WPS Writer offers comprehensive desktop publishing features, advanced text styling, and fully customizable keyboard shortcuts to optimize your workflow.
- 1. Download the software: Visit the official WPS website and download the free installer for your operating system.
- 2. Install and launch: Run the installer, open WPS Writer, and begin drafting or formatting your documents with extensive page layout tools.
- 3. Customize your workflow: Navigate to the Options menu to easily assign custom keyboard shortcuts to your most frequently used formatting commands.
Frequently Asked Questions
Can I create custom keyboard shortcuts in Publisher 2019?
No, Publisher 2019 does not provide a built-in feature to customize or add keyboard shortcuts. It only supports the standard Office shortcuts that are hardcoded into the application.
Why isn't the Change Case button working in Publisher?
Sometimes the Change Case command in Publisher becomes unresponsive due to software bugs or specific formatting conflicts within a text box. A quick workaround is to copy the text, change its case in Microsoft Word using Shift+F3, and paste it back.
Does Publisher 2019 have a text highlight feature?
Yes, but availability may depend on your specific build of Publisher 2019. If available, you can find the Text Highlight Color tool in the Font group under the Home tab.
