How to Add Planner Notes and Comments to a Power Automate Email
Question details
The user wants to include Microsoft Planner Notes and Comments in an automated email workflow.
- Product
- Microsoft Power Automate / Planner
- Device & OS
- not provided
- Scenario
- Creating an email workflow that summarizes Microsoft Planner tasks.
- Observed behavior
- The Notes and Comments fields are missing from the dynamic content list when setting up the email step in Power Automate.
Check your Power Automate flow to see if you are only using a basic trigger (like 'When a task is completed'). Basic triggers do not pull extended task details like Notes by default.
Use the 'Get task details' action
By default, Power Automate Planner triggers only fetch basic task data. You must add a specific action to retrieve extended fields like Notes (labeled as Description).
The standard trigger does not carry heavy text fields to optimize performance. To get the Notes, you need to explicitly request the task details using its Task ID.
Open your flow in Power Automate. Click 'New step' immediately after your initial Planner trigger.
Search for 'Planner' in the connectors list and select the 'Get task details' action.
Click into the 'Task Id' field of the new action and select the 'Task Id' from the dynamic content list provided by your trigger.
Add your email action (e.g., 'Send an email V2'). When you click into the email body, you will now see 'Description' in the dynamic content list, which contains your Planner Notes.
Consult the Power Automate Community for Comments retrieval
Since extracting task comments requires complex workarounds involving the Microsoft 365 Groups connector, seeking guidance from the official community is recommended.
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Frequently Asked Questions
Why are Planner task comments not showing in the 'Get task details' action?
Microsoft Planner stores task comments as email conversation threads in the associated Microsoft 365 Group's inbox, not directly in the task entity itself. To retrieve them in Power Automate, you typically need to use the 'Office 365 Groups' connector or make custom HTTP requests to the Microsoft Graph API.
Where is the 'Notes' field located in Power Automate dynamic content?
In Power Automate's Planner connectors, the field you see as 'Notes' in the Planner interface is labeled as 'Description' in the dynamic content list.
Can I trigger a flow specifically when a new comment is added to a Planner task?
Power Automate currently lacks a direct, built-in trigger for 'When a new comment is added to a task'. As a workaround, users often create flows that trigger when a new email arrives in the Microsoft 365 Group mailbox that corresponds to the Planner plan.
