How to Display a Person's Job Title in Microsoft Lists
Question details
The user wants to display profile information, specifically a job title, alongside or instead of a person's name in Microsoft Lists.
- Product
- Microsoft Lists
- Device & OS
- not provided
- Scenario
- Organizing team data, employee directories, or project trackers where displaying user positions is necessary.
- Observed behavior
- By default, the Person column displays only the user's name, requiring a separate column and configuration to show other profile details like job titles.
Ensure you have list editing permissions and that your team members' job titles are correctly updated in your organization's Microsoft 365 directory.
Configure an Additional Person Column to Show Job Titles
Create a separate Person column linked to the same user specifically to display their job title.
Microsoft Lists allows you to pull various profile properties through the Person or Group column. By creating a secondary column, you can retain the user's name in the primary column while displaying their official position in the new one.
Open your Microsoft List, click on 'Add column' at the end of your headers, and select 'Person' from the dropdown menu.
Enter a descriptive name for the column, such as 'Job Title' or 'Position', and click 'Save'.
Click on the newly created column header, select 'Column settings' from the menu, and then click 'Edit'.
In the edit pane, scroll down to 'More options'. Locate the 'Show field' dropdown menu and change the selection from 'Name' to 'Job Title' (or 'Position').
Click 'Save' to apply the changes. When adding or editing an item, select the same user in both the Name and Job Title columns to properly display their profile information.
Manage Your Data Effectively with WPS Office
While Microsoft Lists requires a Microsoft 365 subscription, you can easily manage, track, and collaborate on data directories using WPS Spreadsheet. WPS Office is a free, lightweight suite that is fully compatible with Microsoft Excel formats.
- 1. Download and Install: Get WPS Office for free from the official website and complete the quick installation process.
- 2. Open a Spreadsheet: Launch WPS Spreadsheet and select a blank workbook or choose an employee directory template.
- 3. Set Up Your Columns: Create clear column headers such as Name, Email, and Job Title to organize your team's information efficiently.
Frequently Asked Questions
Why is the job title field blank after I selected it in column settings?
The job title field pulls data directly from your organization's Microsoft 365 directory. If the user's profile does not have a job title configured by the IT administrator, the field will remain blank in Microsoft Lists.
Can I display multiple profile properties in a single Person column?
No, a single Person column in Microsoft Lists can only display one property (like Name, Job Title, or Department) at a time. To show multiple properties, you must create separate columns for each field and link them to the same user.
Will updating a job title in Microsoft Lists update the user's global company profile?
No, the Person column only reads data from the directory. You cannot edit a user's global job title directly from Microsoft Lists; it must be updated centrally in the Microsoft 365 Admin Center.
