Can Reviewers Strike Through and Replace Text in an Acrobat Shared Review?
Question details
The user wants to know if the Add Note to Replace Text function can be used by reviewers to strike through and replace text directly in a shared PDF review.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Reviewing a shared PDF document and attempting to directly suggest text replacements using the strike-through and replace function.
- Observed behavior
- Adobe Acrobat shared reviews do not support the Add Note to Replace Text action, restricting users from replacing document text directly within the review environment.
Ensure you have the shared PDF document open in your PDF viewer and check your reviewer permissions, as some commenting tools may be inherently restricted by the document author or the review software.
Use Alternative Commenting Tools to Suggest Replacements
Since the direct Add Note to Replace Text feature is unavailable in shared reviews, use sticky notes or manual text callouts to suggest edits to the document author.
Adobe Acrobat restricts certain direct text-replacement tools during a shared review to prevent conflicting edits and maintain document integrity across multiple reviewers.
Open the shared PDF document and navigate to the Tools menu to select the Comment option.
Select the Strikethrough tool to cross out the incorrect text, or choose the Sticky Note tool to place a marker near the section.
Double-click the applied markup or sticky note to open the text box, and type your proposed replacement text so the author can see it.
Edit the Source Document Directly (For Document Authors)
If you are the document author, you must manually implement the suggested changes left by reviewers in the original file.
Use WPS PDF to Strike Through and Edit Text Directly
Bypass complex shared review limitations by using WPS PDF to seamlessly strike through text, add replacement notes, or directly edit the PDF document content yourself.
- 1. Open Your PDF: Launch WPS Office and open the PDF document you need to review or edit.
- 2. Add Comments and Markups: Navigate to the Comment tab on the top ribbon to easily access tools like Strikethrough, Highlight, and Note.
- 3. Edit Text Directly: If you have permission to modify the file, switch to the Edit tab and click Edit Content to replace text directly on the page.
- 4. Save and Share: Save your modified PDF or export it with comments to share securely with your team.
Frequently Asked Questions
Why is the Add Note to Replace Text tool missing in my shared review?
Adobe Acrobat intentionally disables certain direct text-editing markup tools in shared reviews to prevent conflicting modifications from multiple reviewers, limiting users to standard comments.
Can I edit the original text directly in a shared PDF?
Typically, reviewers in a shared review environment can only add comments or markups. Only the document author or someone using a standalone Edit PDF tool outside the shared review can change the original text.
How do I view all comments made by reviewers in a PDF?
You can open the Comments pane, usually located on the right side of most PDF readers like Adobe Acrobat or WPS PDF, to see a complete list of all sticky notes, highlights, and text suggestions left by reviewers.
