Fix Acrobat Bates Numbering Adding Attachment Icons to Shrunk PDFs
Question details
Users experience an issue where file attachment icons overlap attachment links when using Adobe Acrobat's Shrink document option during Bates numbering.
- Product
- Adobe Acrobat / Evermap AutoPortfolio
- Device & OS
- not provided
- Scenario
- A user is combining emails and attachments using the Evermap AutoPortfolio plug-in and applying Bates numbering with the Acrobat 'Shrink document' appearance option enabled.
- Observed behavior
- A file attachment icon is inappropriately placed over the attachment link in the shrunk PDF output.
Before modifying plug-in configurations or applying Bates numbering, always create a backup copy of your original combined PDF to prevent permanent loss of formatting.
Adjust AutoPortfolio Appearance and Link Settings
Modify the attachment-link settings in the Evermap AutoPortfolio plug-in to disable the icon overlay before running the Acrobat shrink operation.
This issue typically arises due to a conflict between the visual formatting generated by the AutoPortfolio plug-in and Acrobat's resizing behavior when applying Bates numbers. Changing how the plug-in renders attachments resolves the overlap.
In Adobe Acrobat, navigate to your Plug-ins menu and open the Evermap AutoPortfolio configuration or preferences window.
Search for the section that manages attachment links, appearance, or visual indicators for extracted and combined emails.
Uncheck or adjust the specific option that places a file attachment icon over or next to the attachment link.
Save your settings, then process a duplicate copy of your file using the Acrobat Bates numbering tool with the 'Shrink document' appearance option to ensure the icon no longer appears.
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Dealing with complex Acrobat plug-ins can sometimes lead to unexpected formatting errors. WPS Office provides a streamlined, highly compatible PDF editor that makes document formatting, page numbering, and file merging effortless.
- 1. Download and install WPS Office: Visit the official WPS website to download the free suite and install it on your device.
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Frequently Asked Questions
What causes the attachment icon to overlap the link when shrinking PDFs?
This happens when third-party software like AutoPortfolio generates interactive attachment elements that do not scale or position properly when Adobe Acrobat uses the 'Shrink document' method to make room for Bates numbering.
Can I remove Bates numbering in Acrobat if an error occurs?
Yes, you can remove Bates numbering by going to the 'Edit PDF' tool in Acrobat, selecting 'More' on the toolbar, clicking 'Bates Numbering', and choosing 'Remove'.
Are there other ways to combine emails without using third-party plug-ins?
You can use Adobe Acrobat's native 'Combine Files' tool or save your emails as individual PDFs before merging. However, native methods might not automatically extract and link attachments like specialized portfolio plug-ins do.
