Fix Adobe Acrobat Shared Review Comments Showing Wrong Author
Question details
Users need to restore original comment authors in an Adobe Acrobat shared review after a deadline change causes comments to be reassigned to the review initiator.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Extending the deadline of a shared review and sending the new deadline only to late reviewers.
- Observed behavior
- The comments in the shared review are incorrectly reassigned to the review initiator instead of displaying the names of the original reviewers.
Before attempting to recover the comments, check your local folders or network drives for any automatic backups or previous versions of the shared PDF file.
Restore Comments from a Backup PDF
Use a previously saved version of the shared review document to recover the original author identities.
When a review deadline is modified through a new invitation rather than a standard update, the software may lose the original workflow metadata. Restoring a backup is the most reliable way to recover lost identities.
Find and open a backup copy of the shared review PDF that was saved prior to the deadline change.
Navigate to the Comments pane on the right side of the screen, click the Options menu (three dots), and select 'Export All to Data File' to save the original comments as an FDF file.
Open the current shared review PDF, go back to the Comments pane Options menu, and select 'Import Data File' to merge the correct author data back into the document.
Export Comments Before Modifying Review Settings
Prevent author identity loss by exporting all comment data before manually changing review deadlines.
Easily Manage and Share PDF Comments with WPS Office
Avoid complex review workflows and missing author metadata by using WPS Office to add, manage, and share PDF comments securely. WPS Office provides a streamlined PDF reading and editing experience.
- 1. Open your PDF: Download and launch WPS Office, then open your PDF document.
- 2. Access Comment Tools: Navigate to the 'Comment' tab on the top ribbon menu to view the available annotation options.
- 3. Add Annotations: Select from various tools like Text Comment, Highlight, or Note to add your feedback with your user profile attached.
- 4. Save and Share: Save the document and send the standard PDF to your team to ensure all comments and author identities remain intact.
Frequently Asked Questions
Why do my PDF shared review comments show the wrong author?
This typically occurs when a review deadline is modified and a new invitation is sent instead of a standard update. The workflow is disrupted, causing the software to default and reassign the comments to the review initiator.
Can I retrieve the original authors of my PDF comments?
Yes, if you have a backup of the PDF saved before the deadline change, you can export the comment data as an FDF file from the backup and import it into your current document to restore the original authors.
How do I safely extend a PDF review deadline without losing data?
To prevent data loss, always export your comments to a data file before making administrative changes. When modifying the deadline, try to use the built-in 'Update Deadline' feature rather than sending a completely new review invitation to participants.
