How to Add a Signature or Stamp After a Fill & Sign Document in PDF
Question details
The user needs a way to route a PDF document to another person or themselves for a final signature or stamp after a customer has completed their portion using Fill & Sign.
- Product
- Device & OS
- not provided
- Scenario
- A business workflow requires a customer to fill and sign a document first, followed by a representative adding a counter-signature or an official stamp.
- Observed behavior
- Users want to achieve sequential digital signing and stamping without breaking the digital workflow or resorting to manual printing and scanning.
Ensure you have the correct email addresses for all required signers and determine the exact order in which the document needs to be signed and stamped.
Set Up a Sequential Request-Signature Workflow
Use the PDF request-signature feature to dictate the signing order, ensuring the customer completes it first and you receive it last for stamping or signing.
By defining the recipient order before sending the document, you eliminate the need to print and scan. The system automatically routes the PDF to the next person in line once the previous party has completed their assigned fields.
Open your PDF document and select the 'Request Signatures' or 'Send for Signature' tool from the right-hand pane or tools menu.
In the recipients list, enter the customer's email address in the first position so they receive the initial request to fill and sign.
Add your own email address (or the appropriate internal staff member's email) in the second or final position on the recipient list.
Send the document. Once the customer completes their portion, the system will automatically send you an email notification prompting you to open the document and add your final signature or stamp.
Easily Sign, Stamp, and Route PDFs with WPS Office
WPS Office provides a comprehensive suite of PDF editing tools that allow you to insert digital signatures, apply custom stamps, and manage document workflows efficiently without relying on expensive software.
- 1. Open the Document: Launch WPS Office and open the PDF document that requires a signature or stamp.
- 2. Access Signature Tools: Navigate to the 'Fill & Sign' or 'Comment' tab on the top ribbon.
- 3. Create or Insert Signature: Click the 'Signature' button to draw, type, or upload your digital signature and place it into the designated field.
- 4. Apply a Custom Stamp: Select the 'Stamp' tool from the ribbon to choose from pre-set professional stamps or upload your own custom company seal.
- 5. Save and Share: Once signed and stamped, click 'Save' to finalize the document, and use the share options to send it back to your clients.
Frequently Asked Questions
Do I need to print and scan the PDF to add a second signature?
No. By utilizing a sequential digital signature workflow, multiple parties can digitally sign and stamp the exact same document in order without ever needing to print it.
Can I add a custom stamp, like a company seal, after a client signs?
Yes. As long as you are designated as a sequential signer or the document permissions allow for annotations, you can use the 'Stamp' tool in your PDF editor to upload and place a custom image.
How do I retain a copy of the cover email sent to the client?
If you are using a built-in signature workflow that doesn't CC the sender properly, a common workaround is to add a secondary email address (not associated with your primary sending account) to the CC field before dispatching the document.
Why can't I edit or stamp the document after the client signs it?
If the client applied a certified digital signature that locks the document against further changes, you will not be able to add a stamp. Ensure your document routing setup permits sequential signatures and annotations.
