How to Add Revision Clouds and Leader Lines in Adobe Acrobat
Question details
The user needs to learn how to insert revision clouds and text box callouts with leader lines to annotate and mark up a PDF document.
- Product
- Adobe Acrobat Pro DC
- Device & OS
- not provided
- Scenario
- Reviewing and marking up PDF documents with visual indicators for revisions and explanatory comments.
- Observed behavior
- The user is looking for the specific tools or features within the Acrobat interface to apply these drawing markups and callouts without needing a different software edition.
Ensure your PDF document is not restricted by security permissions, as password-protected files may have commenting and markup features disabled.
Use Acrobat Commenting Tools for Revision Clouds and Callouts
Access Acrobat's built-in drawing markup tools to easily add revision clouds and explanatory text boxes with leader lines to your document.
Adobe Acrobat provides robust commenting features natively. You do not need a specialized edition to utilize shapes, clouds, or text callouts for your reviews.
Open your PDF in Adobe Acrobat, navigate to the right-hand pane, and select the 'Comment' tool. Alternatively, go to the top menu and click 'View' > 'Tools' > 'Comment' > 'Open'.
In the Comment toolbar that appears, click the 'Drawing Tools' icon (often looking like a shape or polygon). Select the 'Cloud' tool from the dropdown menu, then click and drag on your document page to draw the revision cloud around the specific text or image.
From the same Comment toolbar, click on the 'Add text callout' icon (represented by a text box with an arrow). Click the specific area you want to point to, drag your cursor to where you want the text box to sit, and type your explanatory text.
Easily Add Comments and Markups with WPS PDF
WPS Office includes a highly capable PDF editor that allows you to easily insert text boxes, shapes, callouts, and highlights to your PDF files, streamlining your document review process.
- 1. Open your PDF in WPS Office: Launch WPS Office, click on 'Open', and select the PDF document you want to review and annotate.
- 2. Access the Comment Tab: Navigate to the 'Comment' tab located on the top ribbon to reveal the suite of markup and annotation tools.
- 3. Apply Markups and Text: Use the 'Shapes' dropdown to draw outlines or highlight areas, and select the 'Text Callout' or 'Text Box' tool to add notes and pointers to your document.
Frequently Asked Questions
Can I change the color of the revision cloud in Acrobat?
Yes. After drawing the cloud, right-click its border, select 'Properties', and choose your preferred color, thickness, and opacity under the 'Appearance' tab.
How do I edit the text inside a callout box once it's placed?
Simply double-click the text inside the callout box to enter editing mode, make your modifications, and then click anywhere outside the box to save your changes.
Why are my commenting tools greyed out in Acrobat?
This usually happens if the PDF is secured or restricted by the author. Go to File > Properties > Security to check if commenting is permitted for the document. If it is restricted, you will need the permissions password to unlock it.
