How to Continue an Acrobat Send for Review Workflow with a New PDF
Question details
The user wants to apply comments to a PDF, create a clean revised version, and continue the same review process with the original reviewers.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Managing multiple revision cycles for a PDF document that requires ongoing feedback.
- Observed behavior
- The user needs a way to seamlessly transition an existing Send for Review workflow to a newly revised PDF file.
Ensure you have Adobe Acrobat installed, have access to the Tracker tool, and have saved a local copy of your newly revised PDF before initiating the next review cycle.
Start a New Review with the Same Reviewers Using Tracker
While Acrobat cannot directly append a new PDF to an active review, you can use the Tracker tool to quickly invite your existing group to review the revised document.
Adobe Acrobat does not support adding an entirely new PDF file (even with previously applied comments) into an already active "Send for Review" process. To bypass this limitation, you must start a new review specifically for the revised document while carrying over your reviewer list.
Launch Adobe Acrobat, navigate to the 'View' menu, and select 'Tracker' to see your active and past document reviews.
In the Tracker window, find and select the original PDF file that was used in the previous review cycle.
Look for the management options available for the selected review and click on 'Start New Review With Same Reviewers'.
When prompted, upload your newly revised PDF file to initiate the new cycle and automatically send invitations to the original review team.
Collaborate and Review PDFs Seamlessly with WPS Office
WPS Office provides powerful PDF reading, editing, and commenting features, making it incredibly easy to share documents with your team and gather feedback across multiple revision cycles without complex tracker workflows.
- 1. Open the Document: Launch WPS Office and open your PDF document.
- 2. Add Annotations: Navigate to the 'Comment' tab to utilize text markups, shapes, and sticky notes for your revisions.
- 3. Share with Reviewers: Click the 'Share' button in the top right corner to generate a collaborative file link.
- 4. Gather Feedback: Send the link to your team so they can access the latest version and add their comments instantly.
Frequently Asked Questions
Can I replace a PDF in an active Acrobat shared review?
No, Adobe Acrobat does not allow you to swap out or replace the underlying PDF in an active shared review. You must start a new review process with the updated document.
How do I access the Tracker in Adobe Acrobat?
You can access the Tracker by opening Acrobat, going to the 'View' menu, and selecting 'Tracker'. Alternatively, it can be found under the 'Share' or 'Review' toolsets depending on your specific version of Acrobat.
What happens to the old comments when I start a new review cycle?
The new review will start with a clean slate for the revised document. If you want the old comments to appear, you must apply the necessary changes or export the comment data and import it into the new PDF before sending it out.
Is there a limit to how many revision cycles I can manage through Tracker?
There is no built-in limit to the number of revision cycles. You can continuously use the 'Start New Review With Same Reviewers' option for each subsequent version of your document.
