How to Prepare a PDF Form for Two Digital Signatures
Question details
The user needs to set up a PDF agreement that allows two different parties to apply their digital signatures sequentially.
- Product
- Device & OS
- not provided
- Scenario
- Sending a PDF agreement to another person for their signature, followed by the sender's own signature.
- Observed behavior
- The PDF form must be configured to support multiple digital signatures without breaking the document's workflow or locking it prematurely.
Ensure you have a PDF editor capable of creating form fields, and verify whether the second signer will be using a professional PDF editor or a free PDF reader application.
Create Two Digital Signature Fields
Add dedicated signature fields for each party to ensure the document can be signed sequentially without locking issues.
By setting up predefined signature fields, you guide the signers exactly where to sign and maintain the document's integrity. If both parties have a professional PDF editor, this is a straightforward process.
Open your PDF agreement in your PDF editor and navigate to the 'Form' or 'Prepare Form' tools.
Select the 'Digital Signature' field option from the toolbar and drag a box on the document where the other party needs to sign.
Create a second 'Digital Signature' field in the designated area for your own signature.
Save the document. If the recipient uses a free PDF reader, make sure to enable 'Reader Extended PDF' or usage rights from the Save As menu so they have permission to sign.
Use an eSignature Service for Large Workflows
For frequent agreements or large numbers of recipients, a dedicated eSignature routing service is more efficient than manual form creation.
Manage and Sign PDFs Easily with WPS Office
WPS Office provides a comprehensive PDF toolkit that allows you to easily add, manage, and request multiple signatures on your agreements.
- 1. Open Your PDF Agreement: Launch WPS Office and open the PDF agreement you need to sign.
- 2. Access Signature Tools: Navigate to the 'Fill & Sign' or 'Protect' tab on the top ribbon.
- 3. Insert Signatures: Click 'Sign' to create or insert your signature into the document, then save it securely.
Frequently Asked Questions
Why is my PDF locked after the first digital signature?
When a digital signature is applied, it often certifies the document to prevent unauthorized changes. To allow a second signature, ensure the first signature is configured to allow form fill-in and additional signatures rather than locking the entire document.
Can I sign a PDF without professional PDF software?
Yes, if the sender has enabled Reader usage rights or set up proper signature fields, you can use a free PDF reader to apply your signature.
Is it possible to force a specific order of signatures in a standard PDF?
In a standard offline PDF form with two fields, the signing order depends entirely on who receives and signs it first. For strict sequential routing, using a dedicated cloud-based eSignature service is recommended.
