How to Print Markups from a Shared Adobe Acrobat Review PDF
Question details
The user needs to print a downloaded PDF from a Creative Cloud shared review, ensuring that all reviewer markups and comments are included in the printed document.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Printing a PDF document that contains markups from multiple reviewers in a shared review environment.
- Observed behavior
- Locally added markups print correctly, but markups from the shared review are visible on screen yet fail to appear on the printed pages.
Ensure your Adobe Acrobat application is updated to the latest version and verify that all reviewers have fully synchronized their final comments to the shared review server before downloading the file.
Configure Acrobat Print Settings to Include Markups
Adjust the print dialog settings in Adobe Acrobat to explicitly ensure that the document, markups, and pop-up comments are included in the final printout.
By default, PDF viewers often print only the document content to save ink. You must manually instruct the software to include reviewer comments and visual markups.
Launch Adobe Acrobat and open the downloaded PDF file containing the shared review markups.
Check the document message bar to confirm that all comments are synchronized and you are viewing the final reviewed version.
Navigate to the 'File' menu and click 'Print', or press the Ctrl+P (Windows) / Cmd+P (Mac) keyboard shortcut.
Locate the 'Comments & Forms' section in the Print dialog box. Click the dropdown menu and select 'Document and Markups'.
Click the 'Print' button to output your document with all the synchronized reviewer markups included.
Use WPS PDF to Print Your Reviewed Documents with All Comments
If Adobe Acrobat is experiencing synchronization or printing errors, you can bypass the issue using WPS Office. The built-in WPS PDF tool effortlessly detects standard PDF annotations, allowing you to view and print the document alongside all reviewer markups seamlessly.
- 1. Open the PDF in WPS Office: Launch WPS Office, select the 'PDF' tab, and open the downloaded review PDF that contains the markups.
- 2. Open the Print Menu: Click the 'Print' icon located on the top toolbar or press Ctrl+P to open the print configuration window.
- 3. Select Print Content: Look for the 'Print Content' section in the settings and choose 'Document and Annotations' from the dropdown list.
- 4. Print Your PDF: Click the 'Print' button. WPS Office will process the document and print it with all shared review markups intact.
Frequently Asked Questions
Why are my PDF comments visible on screen but not printing?
This typically occurs when the print settings in your PDF software are configured to print 'Document' only. You need to change the 'Comments & Forms' setting in the print dialog to 'Document and Markups' to ensure annotations are printed.
How do I fix synchronization issues in a shared PDF review?
Make sure you have an active internet connection. Click 'Publish Comments' or 'Check for New Comments' in the document message bar of Acrobat to force a sync. Wait for the progress bar to finish before printing or saving.
Can I print pop-up comments along with the PDF text?
Yes. Most advanced PDF editors, including Acrobat, have a specific preference setting labeled 'Print notes and pop-ups'. You must enable this setting in the application preferences before opening the print dialog.
Does WPS Office support printing PDFs with Adobe annotations?
Yes, WPS Office offers excellent format compatibility and fully supports standard PDF annotations. You can easily open an Acrobat-reviewed PDF in WPS PDF, select 'Document and Annotations' in the print menu, and print the markups.
