How to Print Text Added with Acrobat Text Box Tool
Question details
The user wants to know how to print text that was added to a PDF using the Text Box tool, as it currently does not appear on the printed document.
- Product
- Adobe Acrobat / PDF Editors
- Device & OS
- not provided
- Scenario
- Printing a PDF document that contains text added as comments or markups.
- Observed behavior
- Text added via the Text Box tool is treated as a comment or markup, meaning it does not print when the print settings are configured to print the document only.
Before modifying your print settings or editing the PDF, ensure your printer drivers are up to date and determine whether the text needs to be printed just once or permanently embedded for all future recipients.
Adjust Print Settings to Include Comments and Markups
Change the print dialog settings to ensure that comments and markups, including text boxes, are included in the printed document.
By default, many PDF readers are set to print only the core document content to save ink. Modifying the "Comments and Forms" setting tells the printer to include your added text boxes.
Open your PDF document. Go to the "File" menu and select "Print", or press Ctrl+P (Windows) or Cmd+P (Mac).
In the Print dialog box, look for the section labeled "Comments and Forms" or "Print What".
Click the dropdown menu in this section and select "Document and Markups". This ensures the text box and its background are queued for printing.
Check the print preview to ensure the text boxes are visible on the page, then click the "Print" button.
Embed Text as Actual Document Content
If you want to guarantee the text prints regardless of the recipient's print settings, add it as actual text instead of a comment.
Use WPS Office to Embed and Print PDF Text Seamlessly
WPS Office provides a robust PDF editor that allows you to add real text directly into your documents or easily print comments and markups. This ensures your added text always prints correctly, regardless of who opens the file.
- 1. Open PDF in WPS Office: Launch WPS Office and open the PDF document you want to edit or print.
- 2. Edit Document Text: Navigate to the "Edit" tab and select "Add Text" to embed text directly into the page, rather than as a comment.
- 3. Save the File: Click "Save" to ensure the new text is permanently embedded as part of the core document.
- 4. Print the PDF: If you prefer using comments, go to Menu > Print. Under "Print Content", choose "Document and Annotations" to guarantee your text boxes are printed.
Frequently Asked Questions
Why are my PDF text boxes not showing up when I print?
Text boxes added via the Comment or Markup tools are considered annotations. If your print settings are set to print "Document" only, these markups will be excluded. You need to change the print setting to "Document and Markups".
How can I make sure a recipient always prints my added text?
Instead of adding text as a comment, use a PDF Editor's "Edit PDF" or "Add Text" tool to place text directly into the document structure. This permanently embeds the text, ensuring it prints regardless of the recipient's default print settings.
Can I change the font and formatting of a text box comment?
Yes, but formatting controls for comment text boxes are often limited. If you need advanced formatting, it is highly recommended to use the "Edit PDF" tool to add actual document text instead.
