How to Save and Print Highlighted Text from a PDF
Question details
The user wants to extract and print only the highlighted text or annotations from a PDF document.
- Product
- PDF Editor
- Device & OS
- not provided
- Scenario
- Trying to create a printable summary of important passages marked with highlight annotations.
- Observed behavior
- Needs a method to generate a document containing only the highlighted text and comment summaries for saving or printing.
Ensure your PDF document is not protected with printing restrictions and that your highlight annotations are saved properly before attempting to extract them.
Use Adobe Acrobat Comment Summary
Generate a summary of all highlighted text and comments to print them as a separate document.
Adobe Acrobat allows you to configure highlight annotations so they automatically capture the underlying text. Once captured, you can export these comments into a summary document for easy saving and printing.
Go to Edit > Preferences > Commenting. Check the box that says 'Copy selected text into Highlight, Strike-Out, and Underline comment pop-ups' and click OK.
Highlight the desired text in your PDF document. The selected text will now be copied into the comment pop-up automatically.
Open the Comments pane on the right side. Click the Options menu (represented by three dots) and select 'Create Comment Summary'.
Select a layout that displays the comments clearly, generate the summary PDF, and then proceed to File > Print to print or save the resulting document.
How to Extract and Print Highlights in WPS Office
WPS Office provides an intuitive PDF reader and editor that makes it easy to view, extract, and print your highlighted texts and annotations without complex settings.
- 1. Open your PDF: Launch WPS Office and open your PDF document containing the highlighted text.
- 2. Access the Comment tab: Click the 'Comment' tab at the top of the window to view all annotation and markup tools.
- 3. View Comments list: Open the 'Comments list' pane on the left side of the screen to see an organized list of all highlighted passages.
- 4. Print with Markups: To print the document with highlights, go to Menu > Print, and select 'Document and Comments' under the 'Print Content' dropdown menu.
Frequently Asked Questions
Can I print just the highlighted text without the original PDF pages?
Yes, by using the 'Create Comment Summary' feature in Adobe Acrobat, you can generate a new PDF that extracts the highlighted text and comments, allowing you to print them independently from the original document pages.
Why isn't my highlighted text showing up in the comment summary?
This happens if the 'Copy selected text into Highlight' preference was not enabled before you highlighted the text. You will need to manually copy and paste the text into the comment pop-up for older highlights.
How do I print a PDF with the highlight marks visible on the page?
In the Print dialog box, look for a section called 'Comments & Forms' (or 'Print Content'). Change the dropdown selection from 'Document' to 'Document and Markups' to ensure your highlight colors and annotations are printed along with the text.
