How to Send a PDF by Email Without Outlook or Gmail
Question details
The user needs to distribute a PDF containing embedded hyperlinks as an email newsletter using a professional email service, but cannot use Outlook, Gmail, or direct HTML source code embedding.
- Product
- Device & OS
- not provided
- Scenario
- Distributing a PDF newsletter with clickable links via a professional email client.
- Observed behavior
- PDFs cannot be directly embedded as HTML source code in emails without breaking formatting or security rules. They must be shared via hosted links or standard attachments.
Verify that your PDF file size complies with your email provider's attachment limits and ensure all hyperlinks inside your PDF document are working correctly before sharing.
Upload the PDF to a Cloud Service and Share via Link
Because PDFs cannot be reliably embedded directly into the email body as source code, hosting the file online and sharing a link is the most reliable method.
Email clients do not consistently render PDFs embedded directly in the email body. Uploading your PDF to a cloud storage or file-sharing service guarantees that the newsletter and its interactive links work perfectly for all recipients, regardless of their email client.
Upload your PDF file to a secure cloud storage service such as Google Drive, Dropbox, OneDrive, or WPS Cloud.
Right-click the uploaded file and select the 'Share' or 'Get link' option to generate a public URL. Ensure the privacy setting is set to 'Anyone with the link can view'.
Open your professional email service, compose your message, and paste the link into the email body. You can also hyperlink a specific phrase like 'Click here to read our newsletter'.
Send the PDF as an Email Attachment
If your file is small enough and you prefer not to use cloud storage, you can attach the PDF directly to your email message.
Easily Generate Shareable PDF Links with WPS Office
WPS Office provides a seamless way to view, edit, and share PDF files. You can generate a direct sharing link for your PDF newsletter right from the WPS PDF editor, making it incredibly easy to send via any professional email client.
- 1. Open PDF in WPS Office: Launch WPS Office and open your PDF newsletter file.
- 2. Access the Share tool: Click on the 'Share' button located in the top right corner of the WPS PDF interface.
- 3. Create a public link: Select 'Create Link' to upload the document to WPS Cloud and generate a public URL.
- 4. Send via email: Copy the generated link and paste it directly into your professional email client to send to your recipients.
Frequently Asked Questions
Why can't I embed my PDF directly into the email body?
Most email clients block embedded PDF code, iframes, or heavy HTML for security reasons. Attempting to embed a PDF usually breaks the layout or gets flagged by spam filters, making it impossible to guarantee your newsletter displays correctly.
Will embedded links in my PDF still work if I send it as an attachment?
Yes, as long as the recipient downloads the attachment or opens it in a standard PDF viewer, all hyperlinks embedded within the document will remain fully clickable and active.
Can I convert my PDF newsletter to an image to put in the email body?
Yes, you can convert your PDF to an image format like JPEG or PNG and insert it directly into the email. However, converting it to an image will remove all clickable hyperlinks from the document.
How can I bypass attachment size limits on my professional email service?
The most effective way to bypass attachment limits is to upload your PDF to a cloud storage provider or document sharing platform and send the generated sharing link within the email body instead of attaching the actual file.
