How to Send a PDF for Signature to Multiple Approvers in Any Order
Question details
The user wants to send a PDF document to multiple recipients for electronic signatures without enforcing a sequential signing order.
- Product
- Adobe Acrobat Sign
- Device & OS
- not provided
- Scenario
- Sending a document for e-signature to multiple stakeholders where parallel signing (signing in any order) is required.
- Observed behavior
- The user needs the correct workflow and settings to enable the 'sign in any order' feature for multiple approvers.
Ensure you have the correct email addresses for all signers and that your PDF document is finalized before initiating the signature request.
Enable 'Complete in Any Order' via Adobe Document Cloud
Use the Adobe Document Cloud online interface instead of the desktop application to access advanced parallel signing workflows.
While the standard desktop application is great for reading and editing, advanced e-signature routing rules—such as allowing recipients to sign in parallel—are often managed exclusively through the cloud service. Using the online portal ensures all routing options are available.
Open your web browser and log in to your Adobe Document Cloud or Acrobat Sign online account.
Click on the 'Request Signatures' or 'Send for Signature' tool from the main dashboard.
Enter the email addresses of all the approvers who need to sign the document.
Above or next to the recipient list, locate the routing toggle and select 'Complete in Any Order' (this allows parallel signing instead of sequential).
Upload your PDF file, specify where the signature fields should be placed, and click 'Send'. Sent records will now appear in your online account.
Sign and Share PDFs Easily with WPS Office
WPS Office provides a comprehensive PDF toolkit that allows you to easily add electronic signatures, fill out forms, and share documents with multiple approvers seamlessly.
- 1. Open your PDF: Launch WPS Office and open the PDF document you need to sign or send.
- 2. Access Fill & Sign: Navigate to the 'PDF' tab and select the 'Fill & Sign' or 'PDF Signature' feature.
- 3. Create a signature: Click 'Create Signature' to draw, type, or upload an image of your signature, then place it in the document.
- 4. Save the document: Save the changes to finalize the signed PDF document.
- 5. Share with approvers: Use the built-in 'Share' feature to generate a link or send the PDF directly via email to your required approvers.
Frequently Asked Questions
Why can't I find the 'any order' signing option in my desktop app?
Advanced routing options for electronic signatures, such as parallel signing, are often exclusive to the provider's online cloud service (like Adobe Document Cloud) rather than the standalone desktop application.
Do all approvers need a paid account to sign the PDF?
No. Usually, recipients do not need a paid account or special software to sign a document. They will receive an email link that allows them to securely view and sign the PDF directly in their web browser.
How do I know when everyone has signed the document?
Once all designated approvers have completed their signatures, the sender typically receives an automated email notification, and the fully executed PDF is saved securely in the sender's online account.
Can I change the signing order after the PDF has been sent?
In most e-signature platforms, you cannot change the routing order once the document workflow has been initiated. You would need to cancel the current transaction and send a new request.
