What Happens When Adobe Workspaces Is Discontinued? PDF Shared Reviews Guide
Question details
Users are inquiring about the status of commenting, review tracking, and shared collaboration features after the discontinuation of Adobe Workspaces.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Transitioning away from Adobe Workspaces for shared PDF reviews and team collaboration.
- Observed behavior
- Seeking clarity on whether collaboration features remain active when using internal servers, web servers, or SharePoint instead of the discontinued Adobe Workspaces service.
Verify your current PDF collaboration setup to see if you rely on Adobe Workspaces, and consult with your IT department regarding alternative hosting options like SharePoint or internal network servers.
Migrate Shared Reviews to SharePoint or Internal Servers
You can continue using shared review features by hosting your collaborative PDFs on internal web servers, network folders, or SharePoint.
Even though Adobe Workspaces has been discontinued, the core functionalities of shared reviews—such as commenting, replying, and tracking—are fully retained when you transition your hosting to supported enterprise or local server alternatives.
Choose a supported platform such as Microsoft SharePoint, a local network folder, or an internal WebDAV server to host your shared reviews.
Open your PDF document, navigate to the 'Send for Shared Review' tool, and select the option to 'Automatically collect comments on my own internal server'.
Enter the URL or network path for your chosen SharePoint or internal server and follow the on-screen prompts to save this configuration profile for future document reviews.
Send the invitation email to your collaborators. They will be able to add comments and track replies just as they previously did with Adobe Workspaces.
Try WPS Office for Seamless PDF Collaboration and Editing
If you are looking for an affordable, lightweight alternative for managing, commenting, and sharing PDFs, WPS Office offers a comprehensive suite of PDF tools. It integrates seamlessly with your existing workflows without the need for complex server configurations.
Frequently Asked Questions
Will I lose my existing comments from Adobe Workspaces?
If your reviews were hosted exclusively on the discontinued Adobe Workspaces without a local backup, access to live syncing is removed. It is highly recommended to save a local copy of the PDF containing all published comments as an archive.
Can I use SharePoint to track PDF review replies?
Yes, when you host a shared review via SharePoint, reviewers can publish comments, reply to others, and track status updates directly within the PDF file just like before.
Does an internal network folder support offline PDF commenting?
Yes, reviewers can add comments to the PDF while offline. The comments will be saved locally and automatically synchronize with the network folder once the user reconnects to the office network.
Are there accessible alternatives to Adobe for PDF commenting?
Yes, software suites like WPS Office allow users to view, comment on, and annotate PDF documents easily, offering a great alternative for teams who don't require expensive enterprise servers for document review.
