WPS Office

Free All-in-One Office Suite with PDF Editor

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Edit Word, Excel, and PPT for FREE.

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Read, edit, and convert PDFs with the powerful PDF toolkit.

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Microsoft-like interface, easy to use.

Free download

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Choosing the Right Office Software for Your Needs:WPS Office VS Office 365

February 20, 2023
3.0K Views

When it comes to productivity and document management software, Microsoft Office has been the go-to solution for many people for a long time. However, with the advent of cloud computing and the rise of other software solutions, alternatives to Microsoft Office have started to become more popular. One of the most popular alternatives is WPS Office, a comprehensive office suite that provides users with a wide range of features and tools for document management. In this article, we will compare WPS Office to Office 365, one of the most popular cloud-based productivity suites on the market.

Why Compare Office 365 vs WPS Office?

With the rise of cloud computing and the increasing number of people working remotely, having the right productivity software has become more important than ever. While Microsoft Office has been the go-to solution for many people for a long time, it has some limitations that make it less than ideal for some users.

For one thing, Microsoft Office can be expensive, especially if you need to use it on multiple devices. Additionally, it requires an internet connection to work, which can be problematic if you're in an area with poor connectivity.

On the other hand, WPS Office is a more affordable and versatile alternative that offers many of the same features as Microsoft Office, but without some of its limitations. It can be used both online and offline, it supports multiple operating systems, and it includes powerful tools for document creation and management.

General Introduction of Each Brand Features

WPS Office

WPS Office is an office suite that offers a wide range of features and tools for document management. It includes Writer (word processing), Spreadsheet, and Presentation software, as well as a PDF editor and cloud storage. WPS Office can be used both online and offline, and it supports multiple operating systems, including Windows, Mac, and Linux.

In addtion, WPS Office offers online tools that can be accessed from any device with an internet connection, which are essentially the same as the offline counterparts but with simplified interfaces. WPS Office provides cloud storage and file sharing through its own service called WPS Cloud.

Microsoft Office 365

Microsoft Office 365 offers a cloud-based suite of tools that can be accessed from any device with an internet connection. This means that you can work on your documents, spreadsheets, and presentations from anywhere, and easily share them with others for collaboration. The online tools in Office 365 include Word, Excel, PowerPoint, Outlook, and OneNote. In addition, Office 365 includes other online services such as OneDrive, SharePoint, and Teams, which provide users with cloud storage, file sharing, and team collaboration tools.

It's worth noting that both Office 365 and WPS Office allow users to work offline as well. With Office 365, you can download and install the desktop applications on your device, which allow you to work on your documents, spreadsheets, and presentations even when you don't have an internet connection. Similarly, WPS Office offers desktop applications that can be installed on your device for offline use.

Comparison of the Two Brands

  1. System Support

    WPS Office supports multiple operating systems, including Windows, Mac, and Linux. It can also be used both online and offline, which makes it more versatile than Office 365.

    Office 365 is designed to be used online, and it requires an internet connection to work. It is compatible with multiple operating systems, including Windows, Mac, and mobile devices.

  2. Mobile Device Support

    WPS Office stands out with its compatibility with iOS and Android devices. It has a mobile app that allows you to access your documents on the go and make changes to them. This is particularly useful for people who need to work on documents while on the move.

    Office 365 does have a mobile app, it is not as comprehensive as the WPS Office app.

  3. Document Collaboration

    Both WPS Office and Office 365 offer excellent options. Both platforms allow multiple users to work on a single document in real-time, making it easy to collaborate with colleagues, friends, or family members.

    WPS Office also has the ability to track changes made to a document, which is useful for teams working on a shared document.

  4. Cloud Storage Platforms

    Another area where WPS Office excels is its support for cloud storage platforms. It has built-in integration with popular cloud storage services like Dropbox, Google Drive, and OneDrive, making it easy to store and access your documents from anywhere. Office 365 also has integration with these services, but it is not as seamless as the WPS Office integration.

  5. Compatibility

    File Format Compatibility: Both WPS Office and MS Office 365 support a wide range of file formats, including Microsoft Office formats such as .docx, .xlsx, and .pptx. However, in some cases, certain formatting or advanced features of MS Office documents may not be fully compatible with WPS Office, and vice versa. It's generally a good idea to test file compatibility between the two programs before committing to one.

    Compatibility Tools: Both WPS Office and MS Office 365 offer compatibility tools that can help users identify and fix any issues that arise when opening files created in other programs. For example, WPS Office includes a Document Repair feature that can detect and repair corrupted documents, while MS Office 365 includes a Compatibility Checker that can identify any compatibility issues and suggest workarounds.

    Overall, while both WPS Office and MS Office 365 offer broad file format compatibility, some issues may arise when moving between platforms, particularly for more complex documents or features. Users should be prepared to make adjustments as needed to ensure that their documents are displaying correctly.

  6. Add-ons and Plugins

    One advantage of Office 365 over WPS Office is its comprehensive selection of add-ons and plugins. Office 365 has a huge range of add-ons that can extend its functionality, from project management tools to email marketing software. These add-ons can be particularly useful for businesses that need a more tailored solution for their specific needs.

    WPS Office, on the other hand, has a limited selection of add-ons, which could be a drawback for some users.

  7. User Interface

    WPS Office features a user-friendly interface that is similar to Microsoft Office, making it easy for users to navigate and find the tools they need. Office 365 has a modern and streamlined interface, but it may take some time to get used to it if you are switching from an earlier version of Microsoft Office.

  8. Pricing

    WPS Office is a free software, with an option to upgrade to a premium version for additional features. The free version includes all the basic features you need for word processing, spreadsheets, and presentations, making it a great option for individuals or small businesses on a tight budget. The premium version of WPS Office includes additional features, such as the ability to export PDF files, remove watermarks, and access to more templates.

    Office 365, on the other hand, is a subscription-based service that requires a monthly or yearly fee. While it does offer a free trial, the subscription fee can be a significant expense for businesses that need to provide access to multiple users. However, it does offer a wider range of features and add-ons compared to WPS Office.

  9. Free and Premium

    WPS Office offers both a free and a premium version. The free version includes word processing, spreadsheet, and presentation software, as well as a PDF editor and cloud storage. The premium version includes additional features, such as more cloud storage, more advanced PDF tools, and more templates and fonts.

    Office 365 also offers both a free and a premium version. The free version includes basic word processing, spreadsheet, and presentation software, as well as online collaboration tools and cloud storage. The premium version includes more advanced features, such as more advanced editing tools, more cloud storage, and more online collaboration features.

A Summary of the Advangtages of WPS Office over Office 365

Price

WPS Office is more affordable than Office 365, particularly for users who do not need all the additional features and services offered by Office 365. WPS Office also offers a one-time fee option for users who want to purchase the software outright.

User-friendly interface

WPS Office has a user-friendly interface that is easy to navigate and use, particularly for users who are already familiar with Microsoft Office. The interface is also customizable, allowing users to adjust the layout and toolbar to suit their preferences.

Lightweight and fast

WPS Office is lightweight and fast, with a smaller installation size and faster load times than Office 365. This makes it a good choice for users who need to work on older or less powerful computers.

PDF Tools

WPS Office includes a range of PDF tools that make it easy to create, edit, and convert PDF files, including options to add annotations, watermarks, and passwords. In contrast, Office 365 requires users to install additional plugins or use a separate PDF editor to perform these tasks.

Better Compatibility with mobile devices

WPS Office has better compatibility with mobile devices than Office 365. It offers mobile apps for iOS and Android devices that allow users to create, edit, and view documents on the go, while Office 365 mobile apps have more limited functionality and require a paid subscription to use.

Overall, WPS Office is a good choice for users who need a lightweight and affordable productivity suite with a user-friendly interface and robust PDF tools. It may be particularly suitable for users who work on older or less powerful computers or who do not require the advanced collaboration features offered by Office 365.

Comments from App Store

WPS Office has an overall rating of 4.4 out of 5 on G2 and an overall rating of 4.7out of 5 on the App Store. Users praise its ease of use, affordability, and versatility.

One user on G2 says, WPS Office is the perfect Microsoft Office alternative. It has all the features I need, it's easy to use, and it's much more affordable. I also love that I can use it both online and offline.

Another user on the App Store says, WPS Office is the best office suite I've ever used. It has all the features I need, and it's incredibly easy to use. I also love that it supports multiple operating systems.

Office 365 has an overall rating of 4.3 out of 5 on G2 and an overall rating of 3.8 out of 5 on the App Store. Users praise its online collaboration features and the ability to work from anywhere.

One user on G2 says, Office 365 is the perfect productivity suite for remote teams. It has all the features I need to stay productive, and the online collaboration tools are amazing.

Another user on the App Store says, Office 365 is a great suite of tools, but it can be expensive. However, if you need to work from anywhere, it's definitely worth the investment.

Taking the Switch to WPS Office: An Affordable and Reliable Alternative to Office 365

In conclusion, WPS Office offers a powerful set of features that rival those of Microsoft Office 365, making it a compelling option for users who are looking for an affordable and reliable alternative to Office 365. Its easy-to-use interface, robust set of features, and compatibility across platforms and devices make it a go-to for many users.

While Office 365 offers more features, especially when it comes to collaboration, it may not be the best fit for everyone. With WPS Office, users can enjoy the essential functionalities of Word, Excel, and PowerPoint without breaking the bank. Plus, with the ability to work offline, WPS Office users don't have to worry about being tethered to the internet.

If you're looking to try out WPS Office for yourself, you can download it for free from the official website. The software is available for Windows, Mac, iPhone, and Android, so you can access your documents on any device. Additionally, WPS Office offers a range of premium features and memberships that cater to a variety of user needs. Overall, WPS Office is a strong contender in the world of office software, and it's certainly worth considering as an alternative to Microsoft Office 365.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.