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How to Disable AI Suggested Changes in Microsoft Word
Question details
The user wants to disable pink wording and grammar suggestions that are automatically appearing as tracked changes in Microsoft Word.
- Product
- Microsoft Word
- Device & OS
- not provided
- Scenario
- Reviewing or editing a document where unwanted AI-generated grammar and wording suggestions are automatically inserted.
- Observed behavior
- Unwanted pink wording and grammar suggestions are automatically displayed as tracked changes, likely generated by Copilot or another Microsoft editing feature.
Before modifying your settings, hover your mouse pointer over one of the suggested sentences to view the author name, which will help you confirm whether Microsoft Editor or Copilot is generating the changes.
Identify Source and Disable Copilot or Editor Settings
Determine which feature is generating the suggestions and disable it through Word's proofing or privacy settings.
Since both Microsoft Editor and Copilot can generate wording suggestions that appear as tracked changes, identifying the specific author of the change is the fastest way to apply the correct fix. Adjusting the privacy settings or Editor controls will prevent these from appearing in the future.
Hover your cursor over the pink suggested text to display the author name. If it says 'Copilot', proceed to the privacy settings; if it relates to grammar, it may be Microsoft Editor.
Navigate to the 'Review' tab on the ribbon and click on 'Editor'. In the Editor pane, review the refinement settings and toggle off specific grammar or stylistic suggestions that are causing the tracked changes.
If the changes are generated by Copilot, go to 'File' > 'Options' > 'Trust Center' > 'Trust Center Settings' > 'Privacy Options' > 'Privacy Settings'. Scroll down and turn off the toggle for optional connected experiences, then restart Word.
Try WPS Office for a Distraction-Free Editing Experience
If intrusive AI suggestions and complex settings in Microsoft Word are disrupting your workflow, consider switching to WPS Office. It provides a clean, fast, and familiar interface without forcing unwanted AI edits into your documents.
- 1. Download and install: Visit the official WPS website to download and install WPS Office for free on your device.
- 2. Open your document: Launch WPS Writer and open your existing Word document directly without losing any formatting.
- 3. Edit without interruptions: Enjoy full manual control over your document's tracking and grammar proofing features.
Frequently Asked Questions
Why is my Word document automatically showing pink tracked changes?
These are typically AI-generated suggestions for phrasing and grammar provided by Microsoft Copilot or Microsoft Editor. They appear as tracked changes so you can easily review, accept, or reject them.
Can I disable Microsoft Editor completely?
Yes. You can disable it by going to File > Options > Proofing and unchecking the options for marking grammar and spelling as you type, or by customizing your preferences directly in the Editor pane under the Review tab.
How do I quickly remove all existing AI suggestions from my document?
Navigate to the Review tab, click the arrow below the Accept or Reject buttons in the Changes group, and select 'Accept All Changes' or 'Reject All Changes' to clear the automated suggestions.
Will disabling connected experiences affect other Microsoft Office features?
Yes, turning off connected experiences in the Trust Center will disable Copilot, but it will also restrict other cloud-dependent features such as dictionary services, online templates, and translation tools.
