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Fix Microsoft Project Truncating Wrapped Task Names When Printing
Question details
The user needs to prevent long, wrapped task names from being unexpectedly truncated when viewing the print preview or printing a schedule in Microsoft Project.
- Product
- Microsoft Project 2016
- Device & OS
- not provided
- Scenario
- Printing a project schedule that contains long task names wrapping onto multiple lines.
- Observed behavior
- Long task names that wrap to a new row are unexpectedly truncated in print preview and printed output, regardless of changes to views, column formatting, and print settings.
Before proceeding, ensure you have administrative privileges on your computer to download and install official software updates or hotfixes for Microsoft Office.
Verify Version and Install the Relevant Cumulative Update
Microsoft has released specific hotfixes and cumulative updates for Project 2013 and 2016 that directly address this text truncation issue during printing.
Because this is a known rendering bug in certain builds of Microsoft Project, the most reliable fix is to update the software. Later cumulative updates generally include fixes from earlier standalone hotfixes.
Open Microsoft Project, go to the 'File' tab, click on 'Account', and review the 'About Project' section to find your exact build number.
Visit the official Microsoft Support website and search for the latest cumulative update tailored for your specific version of Microsoft Project 2016.
Download the official update package, run the installer as an administrator, and follow the on-screen instructions to apply the patch.
Close and reopen Microsoft Project, open your schedule, and go to 'File' > 'Print' to check if the wrapped task names now display correctly in the print preview.
Adjust Column Widths and Row Heights Manually
If you are unable to install software updates immediately, manually tweaking the table layout can sometimes force the text to render completely.
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Frequently Asked Questions
Why are my wrapped task names cut off only when printing and not in the normal view?
This is a known bug in certain versions of Microsoft Project 2013 and 2016. The software's print rendering engine fails to allocate enough vertical space for wrapped text when generating the print preview or physical printout, even though the on-screen display works correctly.
Will installing a newer cumulative update definitely fix this truncation issue?
Yes, Microsoft has bundled fixes for this specific layout and printing bug into their official cumulative updates. Installing the latest update for your specific build of Microsoft Project typically resolves the text truncation entirely.
Can I temporarily fix this issue by changing the font size?
Sometimes reducing the font size allows the entire task name to fit on a single line, thereby preventing the text from wrapping and bypassing the bug. However, if the text is exceptionally long and still wraps, the truncation may persist until the official hotfix is applied.
