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Fix Word Envelope Printing in the Wrong Font
Question details
The user needs to correct the font formatting used when printing an envelope in Word, which unexpectedly differs from the main document font.
- Product
- Microsoft Word
- Device & OS
- not provided
- Scenario
- Printing an envelope attached to a Word document where the address needs a specific font.
- Observed behavior
- The envelope prints using an incorrect or default font because the Envelope Address and Envelope Return styles have formatting that is separate from the main document.
Before adjusting the envelope styles, verify your printer drivers are up to date and check your printer's default font substitution settings to ensure it isn't overriding your document fonts.
Modify the Envelope Address and Return Styles
Change the dedicated envelope styles directly within the document to ensure the correct font is applied before printing.
Microsoft Word uses separate, hidden styles specifically for envelope addresses. Modifying these styles forces the envelope to recognize your preferred font instead of reverting to the default.
First, add the envelope to your document by going to the Mailings tab and selecting Envelopes.
Press the keyboard shortcut Ctrl+Shift+S to open the Apply Styles floating pane.
In the Style Name box, type 'Envelope Address' (for the recipient address) or 'Envelope Return' (for your return address).
Click the 'Modify' button in the pane. In the Modify Style dialog box, set your desired font, font size, and paragraph formatting, then click OK.
Go to File > Print to check the Print Preview. Ensure the font looks correct on the preview before sending it to the printer.
Clear Formatting and Paste as Unformatted Text
If hidden formatting or corrupted character styles are overriding the envelope font, clearing the formatting can resolve the conflict.
Print Envelopes Seamlessly with WPS Writer
WPS Writer provides an intuitive Envelopes tool that allows you to easily format and print envelope addresses with consistent fonts, avoiding complicated style conflicts and ensuring a professional look.
- 1. Open the Envelopes Tool: Launch WPS Writer, navigate to the 'References' or 'Mailings' tab, and click on 'Envelopes' to open the setup dialog box.
- 2. Enter the Addresses: Type your Delivery Address and Return Address in the respective fields.
- 3. Customize the Font: Click on 'Options' or the font icon next to the address fields to select your preferred font, size, and style for both addresses.
- 4. Preview and Print: Click 'Add to Document' to preview the envelope layout, or simply click 'Print' to send the formatted envelope directly to your printer.
Frequently Asked Questions
Why does my envelope font change automatically when I print?
Word uses dedicated styles named 'Envelope Address' and 'Envelope Return'. These styles operate independently of your document's Normal style, meaning they have their own default fonts which apply automatically unless manually modified.
Can I set a permanent default font for all future envelopes?
Yes. When you open the Modify Style dialog for the Envelope Address or Envelope Return style, select the radio button for 'New documents based on this template' at the bottom of the window before clicking OK. This saves your font choice to the normal.dotm template.
How do I access Print Preview for an envelope?
After adding the envelope to your document, press Ctrl+P or go to File > Print. The Print Preview pane on the right side will display exactly how the envelope and its fonts will appear when printed.
What should I do if the Print Preview looks correct but it prints wrong?
This usually indicates a printer driver issue or a font substitution setting on your printer. Check your printer preferences (under Printer Properties) and disable 'Substitute with Device Fonts' if the option is active.
