'%3e%3cpath%20d='M8%200C12.4183%200%2016%203.58172%2016%208C16%2012.4183%2012.4183%2016%208%2016C3.58172%2016%200%2012.4183%200%208C0%203.58172%203.58172%200%208%200ZM11.6162%204.38379C11.2257%203.99337%2010.5927%203.99338%2010.2021%204.38379L8%206.58594L5.79785%204.38379C5.40732%203.99334%204.77429%203.99329%204.38379%204.38379C3.99331%204.77429%203.99335%205.40733%204.38379%205.79785L6.58594%208L4.38379%2010.2021C3.99348%2010.5927%203.99341%2011.2257%204.38379%2011.6162C4.77426%2012.0066%205.40734%2012.0065%205.79785%2011.6162L8%209.41406L10.2021%2011.6162C10.5927%2012.0066%2011.2257%2012.0067%2011.6162%2011.6162C12.0067%2011.2257%2012.0066%2010.5927%2011.6162%2010.2021L9.41406%208L11.6162%205.79785C12.0066%205.40735%2012.0066%204.77429%2011.6162%204.38379Z'%20fill='%23080E17'%20fill-opacity='0.46'/%3e%3c/g%3e%3cdefs%3e%3cclipPath%20id='clip0_3761_713'%3e%3crect%20width='16'%20height='16'%20fill='white'/%3e%3c/clipPath%3e%3c/defs%3e%3c/svg%3e)
How SharePoint Site Owners Can Check Site Storage
Question details
A SharePoint site owner needs to view the site's storage usage and access the Storage Metrics page to monitor available space.
- Product
- SharePoint
- Device & OS
- not provided
- Scenario
- Monitoring site storage usage as a site owner to manage file and folder capacities.
- Observed behavior
- The user wants to find the specific settings menu or direct URL required to view storage metrics, as the option might sometimes be hidden in the standard interface.
Ensure you have Site Owner or Site Collection Administrator permissions before attempting to view detailed storage metrics for the SharePoint site.
Check Storage via SharePoint Site Settings
Navigate through the SharePoint user interface to locate the Storage Metrics page.
Click on the Settings gear icon located in the top right corner of your SharePoint site.
Select 'Site Information' from the dropdown menu.
Click on 'View all site settings' at the bottom of the site information panel.
Look under the 'Site Collection Administration' section and click on 'Storage Metrics' to view your site's detailed storage usage.
Access Storage Metrics Using a Direct URL
Use a direct link to access the Storage Metrics page if the option is missing from the Site Settings menu.
Manage Your Documents Effectively with WPS Office
While managing your SharePoint storage, you may need a lightweight and efficient office suite to handle your downloaded files. WPS Office is a powerful, free alternative to Microsoft Office that offers seamless compatibility and a highly familiar user interface.
- 1. Download the Installer: Visit the official WPS Office website and click the free download button for your operating system.
- 2. Install WPS Office: Run the downloaded setup file and follow the on-screen instructions to install the software.
- 3. Open Your Documents: Launch WPS Office and open your downloaded SharePoint documents directly to start editing.
Frequently Asked Questions
Why can't I see the Storage Metrics option in Site Settings?
The Storage Metrics option may be hidden if you lack the necessary Site Collection Administrator permissions, or due to specific customized site configurations. You can try accessing it using the direct URL method by adding /_layouts/15/storman.aspx to your site address.
Why is the storage usage gauge not visible to site owners?
In some SharePoint environments, visual storage gauges and total quota summaries are restricted to tenant administrators by design. However, site owners can still use the Storage Metrics page to view a detailed list of document libraries and their respective sizes.
Does viewing storage metrics affect SharePoint performance?
No, opening the Storage Metrics page simply queries the existing database for file sizes, folder sizes, and version histories. It does not negatively impact the performance of your SharePoint site.
