How to Add Custom A2 and A7 Envelope Sizes in Word for Mac
Question details
The user needs to configure and print custom A2 and A7 envelope sizes because they are missing from the default options in Microsoft Word for Mac.
- Product
- Microsoft Word for Mac
- Device & OS
- macOS
- Scenario
- Attempting to print addresses on A2 or A7 envelopes using a printer like the HP Officejet 8600.
- Observed behavior
- The A2 and A7 envelope sizes are missing from the standard envelope selection, preventing successful printing and proper alignment.
Verify that your printer hardware supports the physical dimensions of A2 and A7 envelopes, and ensure you have the latest printer drivers installed on your Mac.
Create Custom Envelope Sizes via macOS Page Setup
Use the built-in macOS Page Setup menu within Word to manually define the exact dimensions and non-printable margins for your A2 or A7 envelopes.
Because specific envelope sizes might not be included natively in Microsoft Word for Mac, you can define them manually. This method leverages the macOS system-level print settings to ensure the custom dimensions are saved and recognized by your printer.
Open your document in Word for Mac. From the top Apple menu bar, click on File and select Page Setup.
In the Page Setup dialog, click on the Paper Size dropdown menu and choose Manage Custom Sizes at the bottom of the list.
Click the Plus (+) button to create a new profile. Double-click the new item to name it (e.g., 'A2 Envelope'). Enter the precise dimensions (A2 is 4.37" x 5.75"; A7 is 5.25" x 7.25").
In the Non-Printable Area section, select your specific printer from the dropdown menu to apply its minimum hardware margins, or enter them manually.
Click OK to save the custom size. Back in the main Page Setup window, ensure the new custom envelope size is selected, choose Landscape orientation if required by your printer's feed tray, and click OK.
Configure Envelope Options from the Mailings Tab
Apply your newly created custom envelope dimensions directly through the Mailings feature to format the delivery and return addresses properly.
Update or Reinstall Printer Drivers
If the custom sizes fail to print correctly on your HP or other brand printer, resolving driver conflicts may fix the issue.
Easily Create and Print Custom Envelopes with WPS Office
WPS Office Writer offers an intuitive, streamlined Page Setup interface that allows you to quickly define custom envelope sizes, adjust margins, and print flawlessly on both Mac and Windows operating systems.
- 1. Access Paper Size Settings: Launch WPS Writer, navigate to the Page Layout tab on the top ribbon, and click on Size, then select More Paper Sizes.
- 2. Input Envelope Dimensions: In the Page Setup dialog, select Custom size from the Paper Size dropdown menu and input the exact width and height for your A2 or A7 envelope.
- 3. Configure Margins and Print: Switch to the Margins tab to verify your text remains within the printable area, click OK to apply the settings, and proceed to print.
Frequently Asked Questions
What are the exact dimensions for A2 and A7 envelopes?
An A2 envelope measures 4.375 x 5.75 inches, and an A7 envelope measures 5.25 x 7.25 inches. You will need these exact measurements when configuring your custom paper dimensions in the Page Setup menu.
Why does my printer reject the custom envelope size I created?
Your printer hardware may have mechanical limitations regarding the minimum paper size it can safely feed. Consult your printer's instruction manual to verify A2 or A7 support. Additionally, ensure the non-printable margins in your custom settings match the printer's hardware limitations.
Are custom envelope sizes saved permanently in Word for Mac?
Yes. When you create a custom size via File > Page Setup > Manage Custom Sizes, it is saved at the macOS system level. This means the custom A2 or A7 profile will remain available in the dropdown menu for future Word documents and even in other Mac applications.
How should I physically load the envelopes into my printer?
This depends entirely on your specific printer model's feed tray mechanism. Most home office printers require envelopes to be loaded vertically (short-edge first) and centered, but you should always refer to the embossed icon on your printer's input tray for the correct orientation and face-up/face-down requirements.
