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How to Add Personal and Work OneDrive Accounts to Finder on Mac
Question details
The user wants to configure the OneDrive application on a Mac to display both a personal account and a work account directly in the Finder sidebar.
- Product
- OneDrive
- Device & OS
- macOS
- Scenario
- Setting up multiple Microsoft cloud storage accounts to sync and appear seamlessly within the native macOS file management system.
- Observed behavior
- The user must have the OneDrive app running for the cloud icon to appear in the menu bar. Microsoft limits the connection to one personal account, while allowing multiple work or school accounts.
Ensure you have the latest version of the OneDrive app installed on your Mac, and verify that you have the login credentials ready for both your personal and work Microsoft accounts.
Add a Secondary Account and Enable in Finder
Use the OneDrive menu bar settings to add your work or school account, then configure Finder preferences to display the cloud drives in the sidebar.
OneDrive for Mac allows you to link multiple work or school accounts, but restricts personal accounts to a maximum of one per device. You must configure these through the app's menu bar icon before they can be displayed in Finder.
Start the OneDrive app. Click the OneDrive cloud icon located in the macOS menu bar at the top of your screen, then click the gear icon to select 'Settings' (or 'Preferences').
Navigate to the 'Account' tab within the Settings window. Click on 'Add an account' and follow the on-screen prompts to sign in with your secondary work or school credentials.
Click on the Finder icon in your Dock to make it the active application. In the top menu bar, click on 'Finder' and select 'Settings' from the dropdown menu.
In the Finder Settings window, select the 'Sidebar' tab. Look under the 'Locations' section and ensure that 'Cloud Storage' or your specific OneDrive folders are checked so they appear in your Finder sidebar.
Troubleshoot a Missing OneDrive Cloud Icon
If the OneDrive cloud icon is missing from the menu bar, you will not be able to access the settings needed to add an account. This usually means the app is not running or lacks background permissions.
Try WPS Office for Seamless Cloud Integration on Mac
If managing multiple Microsoft accounts becomes restrictive, consider switching to WPS Office. It provides robust multi-cloud support, allowing you to access, edit, and save documents across various cloud drives directly within a single, lightweight application.
- 1. Download the Installer: Visit the official WPS Office website and download the free Mac version.
- 2. Install WPS Office: Open the downloaded package and drag the WPS Office icon to your Applications folder.
- 3. Connect Your Cloud Drives: Launch WPS Office, go to the Cloud section, and seamlessly link your preferred cloud storage accounts.
Frequently Asked Questions
Can I add two personal OneDrive accounts to my Mac?
No, the OneDrive app for Mac currently limits users to a single personal account per device. If you have a second personal account (such as another Microsoft Family account), you will need to access it via a web browser or use a different macOS user profile.
Why aren't my OneDrive folders showing up in Finder?
Your folders might be hidden by your Finder preferences. To fix this, click on 'Finder' in the top menu, select 'Settings', navigate to the 'Sidebar' tab, and ensure the checkboxes next to your cloud storage locations are ticked. Additionally, verify that the OneDrive app is actively running in the background.
How do I switch between personal and work OneDrive files in Finder?
Once both accounts are successfully added and enabled in the Finder settings, they will appear as two distinct folders in your sidebar (for example, 'OneDrive - Personal' and 'OneDrive - [Company Name]'). You can click on either folder to browse and manage those specific files.
