Formatting Issues

How to Change a PowerPoint Screenshot Object to a Picture

Bushra Parveen Sep 30, 2026 869 views

Question details

The user needs to change a screenshot object into a standard picture format in PowerPoint so that the Accessibility Checker correctly identifies it as a picture rather than a table.

How to Change a PowerPoint Screenshot Object to a Picture

Product: Microsoft PowerPoint
Device & OS: not provided
Scenario: Fixing accessibility warnings that occur when pasted screenshots retain unexpected object metadata.
Observed behavior: The PowerPoint Accessibility Checker incorrectly identifies a pasted screenshot of a table as an actual table instead of a flat picture.

Before you start

Ensure you have saved your presentation and clearly identified which specific screenshot is triggering the Accessibility Checker warning.

Solution 1Recommended

Save the Screenshot Locally and Re-insert

This method completely strips any unusual metadata from the object, ensuring PowerPoint correctly identifies it as a standard image file.

When you copy and paste content directly from other applications, hidden metadata can sometimes tag along. Saving the object locally forces it to become a pure image file.

Save the object as a picture

Right-click on the problematic screenshot in your PowerPoint slide and select 'Save as Picture' from the context menu.

Choose a file format and save

Select a destination folder on your computer, choose an image format like PNG or JPEG, and click 'Save'.

Delete the original object

Select the original screenshot object on your slide and press the Delete key to remove it.

Insert the saved picture

Go to the 'Insert' tab on the ribbon, click 'Pictures', select 'This Device', and choose the image file you just saved.

Save the Screenshot Locally and Re-insert

Check Accessibility Again: Run the Accessibility Checker once more. The newly inserted picture should now be correctly identified without any table warnings.

Solution 2

Use Paste Special to Force Picture Format

You can quickly convert copied content directly into an image format without saving it to your hard drive first.

Manage Slides Effortlessly

How to Insert and Manage Screenshots Cleanly in WPS Presentation

Avoid unexpected formatting glitches and metadata errors by using WPS Presentation. It features built-in screen capture tools and seamless picture management to keep your slides clean and accessible.

1. Open WPS Presentation: Launch WPS Office and open your presentation file.
2. Use the built-in screenshot tool: Navigate to the 'Insert' tab on the top ribbon and click the 'Screenshot' button to instantly capture any part of your screen.
3. Insert as a standard picture: The captured screenshot will automatically be inserted as a pure picture, bypassing any metadata conflicts associated with clipboard pasting.

Fully compatible with Microsoft PowerPoint (.pptx) formats.Built-in screen capture tool to instantly insert metadata-free screenshots.Familiar and intuitive user interface with no learning curve.Lightweight and free to download for everyday productivity.

microsoft office alternative - wps office

Frequently Asked Questions

Why does PowerPoint think my screenshot is a table?

When you copy a screenshot from certain applications or web browsers, it may retain HTML or object metadata. This metadata can trick the Accessibility Checker into identifying the pasted object as a table instead of a flat image.

Does saving the screenshot as a picture reduce its quality?

Saving it as a PNG file usually retains the original screenshot's quality and transparency. Saving it as a JPEG might introduce slight compression, so PNG is generally recommended for screenshots of text or tables.

How do I check my PowerPoint version to see if it is a known bug?

You can verify your PowerPoint version by opening the application, clicking on 'File' in the top left corner, and selecting 'Account' or 'Help'. Your version and build number will be listed under 'Product Information'.

Document & File Issues