File Format & Compatibility

How to Convert Word Charts and Text Boxes into One Image

Maira Mehtab Sep 20, 2026 869 views

Question details

The user needs to combine multiple charts and overlaid text boxes into single, unified images within a Word document to ensure they stay together when viewed on e-readers like Kindle.

Product: Microsoft Word
Device & OS: not provided
Scenario: Preparing a document with complex charts and text boxes for Kindle viewing, where element alignment must be locked.
Observed behavior: Kindle reflow separates independent charts and text boxes, prompting the need to merge them into static images.

Before you start

Before converting your charts and text boxes to images, save a backup copy of your original document so you can easily edit the text or chart data later if needed.

Solution 1Recommended

Export to PDF and Extract as Image

This method is recommended as it preserves the highest resolution for your charts and text boxes compared to standard screen captures.

When dealing with complex charts and overlaid text boxes, standard screenshots can result in pixelated or blurry images. Converting the document to a PDF first locks the layout exactly as it appears, allowing you to extract a high-quality combined image suitable for e-readers.

Save document as PDF

Open your Word document, go to 'File' > 'Save As', and select 'PDF' from the format dropdown menu to create a PDF version of your file.

Open PDF and snapshot

Open the newly created PDF in a PDF reader. Use the reader's 'Snapshot' or 'Select Area' tool to highlight the combined chart and text box area.

Paste back into Word

Return to your Word document, delete the original separate chart and text boxes, and paste the high-resolution snapshot as a single picture.

Resolution Preservation: Copying from a PDF retains crisp edges for text and vector graphics, making it ideal for devices like Kindle where image quality is important.

Solution 2

Use a Snipping or Screenshot Tool

A fast, straightforward method to visually combine elements if you do not require print-quality resolution.

Efficient Document Processing

Easily Combine Elements and Export Pages with WPS Office

WPS Office provides seamless PDF conversion and built-in screenshot tools, making it incredibly simple to lock layouts and combine charts with text boxes without losing quality.

1. Open your document: Launch WPS Office and open your Word document containing the charts and text boxes.
2. Export to PDF: Navigate to the 'Tools' tab and select 'Export to PDF' to lock all elements together seamlessly.
3. Extract the combined image: Open the PDF in WPS PDF, use the Snapshot tool under the 'Home' tab to copy the chart area, and paste it back into your document as a single image.

100% compatible with Microsoft Word (.docx) formatsBuilt-in PDF reader with high-quality snapshot toolsOne-click 'Export to Picture' feature for document pagesLightweight, fast, and free to use

microsoft office alternative - wps office

Frequently Asked Questions

Can I group the chart and text box instead of making it an image?

Yes, you can select both elements, right-click, and choose 'Group'. However, Kindle reflow and some e-readers may still fail to process grouped vector elements correctly, which is why converting them to a static image is the safest approach.

Is there a VBA macro to automate converting charts to images?

While VBA can easily export standard charts as images, it struggles with capturing floating text boxes overlaid on top of charts. Because Word's automated graphic-export capabilities are limited, manual screenshots or PDF extraction is generally required for complex combined layouts.

Will saving the whole document as a webpage (HTML) extract the images together?

Saving as HTML will extract images into a separate folder, but it often saves charts and floating text boxes as separate image files or distorts their positioning. It does not reliably combine them into a single cohesive image.

Document & File Issues