Template Issues

How to Create a Word Letterhead Template That Continues Across Pages

Huda Qurayshi Oct 1, 2026 869 views

Question details

The user wants to create a reusable Word letterhead template where the body text automatically flows onto subsequent pages.

How to Create a Word Letterhead Template That Continues Across Pages

Product: Word
Device & OS: Mac
Scenario: Designing a company letterhead template for multi-page documents.
Observed behavior: Setting up a continuous document layout where the letterhead is fixed in the background, and normal body text flows properly from page to page.

Before you start

Ensure you have your company logo and header graphics saved in a high-quality format (like PNG or JPG) before setting up your letterhead template.

Solution 1Recommended

Set Up the Letterhead Using Document Headers

By placing your letterhead design inside the document header rather than in a floating text box, you ensure that the body text flows naturally across multiple pages.

A common mistake when creating letterheads is placing the main body text inside a floating text box. Text boxes do not automatically generate new pages when they fill up. To fix this, the graphics must be embedded in the header, leaving the main document body completely free for your text.

Open Header and Footer

Double-click at the very top of your Word document to open the Header & Footer editing mode.

Insert Letterhead Graphics

Insert your company logo, text, and other graphics into the header area. Use the alignment tools to position them correctly on the page.

Configure First Page Header (Optional)

If your letterhead should only appear on the first page, check the 'Different First Page' option in the Header & Footer tab on the ribbon.

Adjust Document Margins

Double-click back into the main document body. Go to the Layout tab and adjust the top margin so that the body text starts comfortably below the header design.

Save as a Template

Go to File > Save As, choose 'Word Template (.dotx)' as the file format, and save it for future reuse.

Set Up the Letterhead Using Document Headers

Avoid Text Boxes for Body Text: Never use a floating text box for your main letter content. Typing directly into the document's main body ensures your text will automatically flow to the next page.

Seamless Document Formatting

Create Professional Letterheads Easily with WPS Writer

WPS Writer provides an intuitive Header & Footer tool, making it incredibly simple to design multi-page letterhead templates that perfectly align with your body text.

1. Open WPS Writer: Launch WPS Office and open a new blank document in Writer.
2. Access the Header: Go to the 'Insert' tab and click 'Header and Footer', or simply double-click the top margin of the page.
3. Add Your Design: Insert your logo and contact details. Use 'Different First Page Options' if you want a cleaner look on subsequent pages.
4. Set Body Margins: Go to 'Page Layout' > 'Margins' to ensure your text starts below the letterhead, then save the file as a .dotx template.

Quickly insert and arrange headers and footers for professional letterheads.Fully compatible with Microsoft Word (.docx and .dotx) document formats.Easily adjust page margins so your text flows perfectly across pages.Free and lightweight alternative for everyday document editing.

microsoft office alternative - wps office

Frequently Asked Questions

Why does my text disappear at the bottom of the page instead of going to the next?

This usually happens if you are typing your main body text inside a floating text box or shape. Text boxes do not automatically generate new pages. Ensure you are typing directly into the main document body.

Can I have a different letterhead design for the second page?

Yes. Open the Header & Footer settings and check the 'Different First Page' option. You can then design the first page's header independently from the header that appears on page two and beyond.

How do I prevent my body text from overlapping with the letterhead?

You need to adjust your document's top margin. Go to the Page Layout or Layout tab, select Margins, and increase the Top Margin value until the text starts safely below your header design.

Document & File Issues