SharePoint Document Issues

How to Display Selected SharePoint Folders on Different Pages

Maira Mehtab Sep 28, 2026 868 views

Question details

The user needs to display specific folders and documents from a single SharePoint document library across multiple different site pages.

Product: SharePoint
Device & OS: not provided
Scenario: Organizing site content by showing only relevant subsets of a document library on specific SharePoint pages.
Observed behavior: A need to separate and route library contents using filtered views instead of displaying the entire document library at once.

Before you start

Ensure you have Edit permissions or higher for the SharePoint site and document library to create custom columns, modify views, and edit site pages.

Solution 1Recommended

Use Metadata and Filtered Views to Display Specific Folders

By adding a custom metadata column and creating a filtered view, you can seamlessly display specific documents and folders on different SharePoint pages.

This approach avoids creating multiple document libraries by utilizing SharePoint's powerful metadata filtering. You will tag specific documents, create a unique view for those tags, and surface them using a web part.

Create a custom text column

Navigate to your SharePoint Document Library, click 'Add column', choose 'Text', name it according to your category or page (e.g., 'PageCategory'), and save.

Assign category values in grid view

Click on 'Edit in grid view' in the library command bar. Type the specific category or target page name for each document and folder, then click 'Exit grid view' to save.

Create a filtered library view

Click the column header you just created, select 'Filter by', choose the specific value for the page, and click 'Apply'. Click the view dropdown menu (usually says 'All Documents' with an asterisk) and select 'Save view as' to create a new custom view named after the target page.

Add a Document Library web part to the page

Navigate to the specific SharePoint site page where you want to display the folders. Click 'Edit' at the top right, click the '+' icon to add a new web part, and select 'Document Library'.

Select the filtered view and publish

Click the pencil icon on the left of the newly added web part to edit its properties. In the property pane, select your document library, change the 'View' dropdown to the filtered view you created earlier, and click 'Republish' to finalize the page.

Efficient File Management: Using a single library with multiple filtered views makes it easier to manage permissions and keep your files centralized while providing a tailored viewing experience.

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Frequently Asked Questions

Why is the Document Library web part showing all files instead of my filtered folders?

This happens when the web part defaults to the 'All Documents' view. To fix this, enter Edit mode on your SharePoint page, click the pencil icon to edit the web part properties, and manually select the custom filtered view you created from the 'View' dropdown menu.

Can I use multiple metadata columns to filter my SharePoint view?

Yes. When editing the current view settings in SharePoint, you can scroll down to the 'Filter' section and use 'AND' or 'OR' operators to combine multiple column conditions, giving you more granular control over what is displayed.

Will filtering a view delete the other folders in the document library?

No. Filtering a view merely hides the documents and folders that do not meet the specified criteria. All your files remain securely stored in the underlying document library and can be accessed by switching back to the 'All Documents' view.

Document & File Issues