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How to Enable Comment Balloon Width Settings for Printing in Word
Question details
The user needs to adjust the balloon width and comment margin settings for printing in Word, but the options are currently disabled or greyed out.
- Product
- Microsoft Word
- Device & OS
- not provided
- Scenario
- Preparing a document with tracked changes and comments for printing, aiming to customize how the markup balloons fit on the printed page.
- Observed behavior
- The balloon width and comment margin settings are disabled because the revisions are set to display inline rather than in balloons.
Ensure your document contains tracked changes or comments, and switch to Print Layout view to accurately see how your margins and balloons will appear when printed.
Switch to Balloon View to Enable Margin Settings
Change your markup settings to display revisions in balloons, which automatically unlocks the balloon width and margin formatting options.
Microsoft Word dynamically enables or disables markup formatting features based on your current view. If your document is set to show revisions inline, Word disables balloon margin settings because there are no balloons to format.
Open your document in Microsoft Word and click on the 'Review' tab located in the top ribbon.
Click on 'Show Markup', hover over 'Balloons', and select 'Show Revisions in Balloons' (or switch to an equivalent 'All Markup' view). Ensure that 'Show All Revisions Inline' is not selected.
In the 'Tracking' group, click the small dialog box launcher arrow in the bottom right corner, or go to 'Tracking Options' > 'Advanced Options'.
Locate the 'Balloons' section in the Advanced Track Changes Options dialog box. The preferred width and margin settings will now be active, allowing you to enter your desired measurements for printing.
Easily Manage Print Margins and Comments with WPS Office
WPS Office provides an intuitive interface for managing tracked changes, comments, and document printing. You can easily adjust balloon views and margins to get the perfect print layout without struggling through hidden settings.
- 1. Open your document in WPS Writer: Launch WPS Office and open your Word document that contains tracked changes or comments.
- 2. Navigate to the Review tab: Click on the 'Review' tab at the top of the interface to access all tracking and markup features.
- 3. Adjust markup and print layouts: Click on the 'Track Changes' drop-down menu, select 'Track Changes Options', and easily adjust your balloon widths and margin preferences for printing.
Frequently Asked Questions
Why are my Track Changes options greyed out in Word?
Track Changes options, such as balloon width and margins, are disabled if your markup is set to display inline. Switching the display setting to 'Show Revisions in Balloons' will re-enable these advanced formatting settings.
How do I print a document without the comment balloons showing?
To print your document without comments or tracked changes, go to the 'Review' tab, click 'Show Markup', and uncheck 'Comments' and other revision options. Alternatively, you can change the view from 'All Markup' to 'No Markup' before sending it to the printer.
Can I change the width of the comment balloons to save paper?
Yes. Once you have enabled 'Show Revisions in Balloons', open the Advanced Track Changes Options. Under the Balloons section, you can decrease the 'Preferred width' value, which will narrow the comment sidebar and give more space to the main document text, potentially saving paper when printing.
