How to Find SharePoint Description Field Crawled and Managed Properties
Question details
The user wants to locate the crawled and managed properties for the Description field within the SharePoint Site Pages library.
- Product
- Microsoft SharePoint
- Device & OS
- not provided
- Scenario
- Configuring search schema to map crawled properties to managed properties for the Description field in SharePoint.
- Observed behavior
- Needs to navigate to the correct search schema settings to view, update, or map the Description field properties for searchability.
Ensure you have Site Collection Administrator permissions, as these are strictly required to access and modify Search Schema settings in SharePoint.
Locate and Map SharePoint Crawled Properties to Managed Properties
Navigate through the SharePoint Site Settings to locate crawled properties for the Description field and map them to actionable managed properties.
SharePoint automatically extracts library columns during its background search crawls. To make the Description column searchable or filterable, you must first locate its crawled property and then map it to a managed property in the Search Schema.
Open your SharePoint site, click on the Settings gear icon in the top right corner, select 'Site information', and then click on 'View all site settings'.
Scroll down the Site Settings page to find the 'Site Collection Administration' section, then click on 'Search Schema'.
Click on the 'Crawled Properties' tab at the top of the Search Schema menu. Type 'Description' into the search box and press Enter to locate the associated properties.
Click on the relevant crawled property name. In the 'Mappings to managed properties' section, click 'Add a Mapping', search for the managed property you want to use, select it, and click 'OK' to save.
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Frequently Asked Questions
Why isn't my new Description column showing up in crawled properties?
SharePoint requires a full or incremental crawl to index new or modified columns. You may need to wait for the background scheduled crawl to complete, or manually request a re-index of your Site Pages document library through its Advanced Settings.
What is the difference between a crawled property and a managed property?
A crawled property is automatically extracted from your content (such as a list column) during a search crawl. A managed property is what users actually query against in a search. To make a crawled property searchable, it must be mapped to a managed property.
How can I manually trigger a re-index of the Site Pages library?
Navigate to the Site Pages library, click on the Settings gear, select 'Library settings', and then 'More library settings'. Click on 'Advanced settings', scroll to the bottom, and click the 'Reindex Document Library' button.
