Permission & Access Issues

How to Fix a Deleted Microsoft Forms Collaboration Link That Still Works

WPS Editor Oct 1, 2026 869 views

Question details

The user wants to know why a deleted collaboration link in Microsoft Forms still grants access and how to fully revoke edit permissions for other users.

How to Fix a Deleted Microsoft Forms Collaboration Link That Still Works

Product: Microsoft Forms
Device & OS: not provided
Scenario: Revoking collaboration and edit access from a shared Microsoft Form.
Observed behavior: Another user can still access and edit the form even after the primary collaboration link has been deleted by the owner.

Before you start

Ensure you are logged into the correct Microsoft 365 account with owner permissions for the form, as only the owner can modify or remove collaboration links.

Solution 1Recommended

Verify and Remove Remaining Collaboration Links

Check for and delete any secondary collaboration links that might still be active, such as organizational-wide sharing links.

Removing a single collaboration link does not always remove all collaboration permissions if multiple links were generated. You must ensure no alternate sharing methods are still active.

Open Microsoft Forms

Navigate to the Microsoft Forms dashboard in your browser and click on the specific form you want to secure.

Access Form Settings

Click on the 'More form settings' icon (three dots) located in the top right corner of the screen.

Open Collaboration Menu

Select 'Collaborate or Duplicate' from the dropdown menu to view current sharing settings.

Check for Active Links

Under the 'Add collaborators' section, verify if any links remain active. Look specifically for links set to 'Anyone with a work or school account' or 'People in my organization can view and edit'.

Delete Remaining Links

Click the trash can icon next to any existing collaboration links to completely remove them and revoke edit access.

Verify and Remove Remaining Collaboration Links

Contacting Support: If you have confirmed all links are deleted but users can still edit the form, there may be a backend syncing delay. Contact your Microsoft 365 administrator or Microsoft Support to investigate the issue.

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Frequently Asked Questions

How long does it take for a deleted Microsoft Forms link to stop working?

Typically, access is revoked immediately once a collaboration link is deleted. However, if a user already has the form open in their browser, they might retain access temporarily until the page is refreshed or their session expires.

Can I see exactly who currently has access to my Microsoft Form?

Microsoft Forms does not provide a direct list of individual user names for collaboration links. Access is determined by the active link types (e.g., specific people, organization-wide) under the 'Collaborate or Duplicate' menu.

What is the difference between sharing to collect responses and sharing to collaborate?

Sharing to collect responses only allows users to fill out and submit the form. Sharing to collaborate grants edit permissions, allowing others to modify the form's questions, view all response data, and share the form with others.

Document & File Issues